Administrative Assistant - Pasadena, United States - San Jacinto College

    San Jacinto College
    San Jacinto College Pasadena, United States

    2 weeks ago

    Default job background
    Description

    Administrative Assistant (Grant Funded) - Central Campus

    FUNCTION: Assists the Project Director with all administrative activities of the NSF BRICCS TX Grant Essential Duties:
    • Assist Leader(s) with all office management functions.
    • Ensures website/OER TX is updated and maintained as per leader's directions.
    • Assures quality and timely scheduling of monthly meetings via Zoom as well as the 3 in-person workshops.
    • Implements ant security procedures for equipment, materials and supplies as necessary.
    • Provide administrative assistance and support to committee chairs, including recording minutes and attendance
    • Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
    • File and maintain all office records. Shred documents after required holding period.
    Additional Job Functions:
    • Manages leader's P-card purchases, receipts and reports.
    • Assists with other project staff and participants, as needed.
    • Maintain inventory of supplies and advises Leader of status.
    Knowledge, Skills and Abilities:
    • Website updates and maintenance proficiency
    • Professional discretion/confidentiality
    • Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint
    • Excellent written and verbal skills
    • Excellent phone and email etiquette
    • Ability to interface with all levels of employees and clients
    • Ability to work well in a fast paced environment
    • Detail oriented, flexible, team player
    • Ability to work in a variety of environments - individual office space; cubicle; open space
    Required Education:
    • High School diploma or GED
    Preferred Education:
    • Associate's Degree
    Required Experience:
    • Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
    Preferred Experience:
    • Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.

    Grant-funded positions are contingent on the continuation and the availability
    of grant funds.

    Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

    Salary Grade: 103

    Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

    Requisition Number: req5145

    Posting Close Date: 5/8/2024

    Apply NowShare Save Job