Program Associate - Washington, United States - Access Philanthropy

Description

THE WASHINGTON HOME
Since 1888, The Washington Home has been supporting the most
vulnerable in the Washington community. The Washington Home (TWH)
is seeking a Program Associate to help further our mission to fund
entities that create and deliver innovative, compassionate, and
well managed programs to improve the quality of life for older
adults and/or terminally ill residents in the Washington, DC
metropolitan area.

Since 2020, TWH has granted over $14M with nonprofits, and this
position offers an exciting opportunity to facilitate funding and
engage with nonprofit partners deepening our community's capacity
to care for and support older adults and the critically ill in the
Washington, DC area. As a Program Associate, you will be actively
involved in multiple areas of the Foundation's programs and grants
department, i.e., grant and fiscal management, community outreach
and event planning, partnership collaboration, community relations,
research, meeting planning, and operations oversight.

Please see the full job description here for greater
details.


Responsibilities include:

Grant & Fiscal Management:
Provide
comprehensive administrative support to the Chief Executive Officer
and Program Officer/Manager, e


g:
calendars, events, contacts,
expense reports, analytical assessments, travel arrangements, etc.
Contribute to a high level of work quality and accuracy by
maintaining a constant commitment to oversight and adherence to the
Foundation's internal quality control processes for managing
grants. Provide support for key administrative tasks related to
managing the grant application process, includin

g:
grantee
training, application submission, application review, grant
agreements, grant report oversight, and grantee site visits. Assist
Chief Executive Officer and Program Officer/Manager with other
grant-related tasks as needed.

Community Outreach & Event Plannin

g:
Actively participate in the planning and execution of Foundation
community outreach and stakeholder events. Coordinate and attend
special events; assist as needed to effectively represent the
Foundation.


Partnership Collaboration:
Cultivate new
partnerships with organizations that align with the Foundation's
mission, monitor trends affecting the target population, and seek
opportunities to expand the Foundation's impact.


Community Relations:
Cultivate relationships
with grantees, related organizations, other foundations, and the
TWH Foundation team to keep stakeholders connected and engaged.
Welcome visitors or attendants to meetings in a professional and
warm manner. Create a knowledge database to answer first level
grantee questions. Serve to triage incoming calls and support
grantees with immediate resolution if possible.


Research:
Support program research
initiatives. Draft reports, white papers, and other informational
documents. Create presentation materials and resources for diverse
stakeholder groups, including internal and external audiences.
Analyze data and information and produce presentations. Assist with
correspondence, memos, and research summaries.


Meeting Preparation:
Collaborate with Chief
Executive Officer and Program Officer/Manager to prepare materials
to support the Board/Committee meetings. Serve as support for
executive meetings and board meetings with a range of
responsibilities.


Operations Oversight:
Answer incoming central
phone calls, assist callers with information, and direct calls to
the appropriate person. Coordinate refreshments for meetings and
luncheons. Manage deliveries and ensure that adequate supplies are
available. Retrieve, sort, and distribute mail. Assist with digital
and hard copy filing systems.


Communications:
Support website updates
(WordPress), and content creation; contribute ideas for continuous
site development. Support email outreach (Constant Contact) and
list management.

Secondary Job Duties
Duties include the followin

g:
Other program-management duties may be assigned as needed.

Qualifications
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.


Education/Experience:
Minimum of a bachelor's degree preferred – areas of interest
include older adults, healthcare, community, social work, medical
field

Minimum 2+ years of nonprofit or foundation related experience
that includes the functional areas cited above

Proficiency in Microsoft Word and Excel required

Experience with grant and customer relationship management
software

Proficient with email communication software and website
management

Experience organizing and prioritizing multiple projects in a
deadline-driven environment

Experience building and maintaining strong interpersonal
relationships with donors, funders, volunteers, and staff

Experience writing and creating presentations for a variety of
audiences, with strong presentation skills

Project management expertise - highly organized with a keen eye
on detail

Capable of delivering multiple deliverables on deadline

Strong analytical and critical thinking mindset

Proven problem-solving skills with ability to analyze
situations, identify existing or potential problems, and recommend
solutions


Required Knowledge & Skills:
Proficient writer – communicating clearly and informatively,
proofreading work for correct spelling and grammar, able to vary
writing style to meet different communication needs

Ability to calmly function in a high-paced and, at times,
hectic environment

Available to work some evenings and weekends for deadlines and
special events

Can demonstrate professionalism with both internal and external
customers; have a strong work ethic, exercise discretion, and
maintain confidentiality

Effective communicator – can easily adapt to working with a
variety of people and differing perspectives

Ability to work collaboratively in a team environment and
adjust to changing priorities

Can initiate and follow-through on work independently,
utilizing excellent time management skills in order to meet
assigned deadlines

Have a commitment to the Foundation's mission, core values, and
unique position in the community

Environment Conditions
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.

Hybrid:
Standard office environment and remote office location
in a quiet space conducive to work; stable internet connectivity
required. Some travel required.

Physical Conditions
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.

Extended periods of sitting, talking and/or listening

Frequent use of hands

Manual dexterity

Reach with hands and arms

Bend over, balance, stoop, kneel, crouch and/or crawl

Lift and/or move up to 10 pounds

For consideration, please send your cover letter and resume to
the attention of Deborah Terry, Human Resources, at

by
5pm, Friday, May 3, 2024.

We value and honor the unique talents, learning styles, and
lived experiences of each individual that enrich and strengthen our
workplace culture, and we are proud to be an equal opportunity
employer.

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