City Clerk - Gladstone, MO, US
3 days ago
Job description
JOB SUMMARY: This position oversees liquor authority, acts as the public contact for solicitation, is accountable for the retention, maintenance, and destruction of official records; serves as the city's election officer; and performs duties set forth in state and city statutes.
MAJOR DUTIES:
- Performs administrative duties, under the direction of the City Council, related to City Council meetings, elections, records management, personnel actions, and news and public relations according to applicable ordinances, statutes and laws. Answers questions, retrieves records, and interacts with citizens on a variety of city issues, such as elections, city and state statutes, Sunshine laws, and city policies.
- Oversees all election activities for compliance with state law and coordination with the county election board, candidates, and Ethics commission. Responsible for ballot language.
- Publishes required annual notices of the acceptance of bids from banking institutions for the deposit of city funds.
- Files records regarding the condemnation of private property.
- Receives notices of attempts to influence local government decisions.
- Processes certified copies of ordinances adding or detaching territory from the municipality, and certified copies for all departments as needed.
- Records tax bills. Tax levy with county.
- Maintains appropriate and accurate tax books.
- Prepares city council agendas, minutes, resolutions, bills, proclamations, and other city council packet materials; prepares and coordinates special recognitions; prepares Special Road District Number 3 agendas, minutes, resolutions, and other materials.
- Handles liquor licenses, solicitor licenses, public notices, official filings and certifications, attestations, and notarizations of official city documents; maintains the city seal.
- Prepares and attends regular and special events such as city council meetings, workshops, receptions, ribbon cuttings, and dedications. Attends City Clerk professional association events, MML meetings and other professional development and networking events related to the role.
- Maintains and organizes official city records, including contracts, ordinances, resolutions, election files, deeds, easements, and legal matters; ensures adherence to state records retention and destruction schedules.
- Works with city council members on special projects, research, and correspondence.
- Interacts with the county and state on issues such as elections, official city auctions, recording of documents, state liquor letters, and required filings to the State Ethics Commission; administers the oath of office to city council members, the Mayor, public safety officers, and other appropriate officials.
- Works on special projects as requested by the City Manager, the city council, the city staff, or the community.
- Performs other related duties as assigned.
- Build and maintain tactful, effective/positive working relationship with co-workers, other city employees, and the public.
- Foster and contribute to a work environment that supports and exhibits honesty, diversity, integrity, trust and respect.
- Regular and predictable attendance and punctuality.
KNOWLEDGE REQUIRED BY THE POSITION:
- Knowledge of state statutes, the city code, state open meetings and records laws, city policies, and federal, state, and county guidelines and publications.
- Knowledge of state records retention schedules.
- Knowledge of parliamentary procedures and Roberts' Rules of Order.
- Knowledge of the City of Gladstone and the community.
- Knowledge of each of the city's departmental activities.
- Knowledge of business principles and accounting.
- Skill in public relations.
- Skill in the operation of computers and various software programs.
- Skill in oral and written communication.
MINIMUM QUALIFICATIONS:
- Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
- Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years' experience or service.
- Possession of or ability to readily obtain a valid driver's license issued by the State of Missouri for the type of vehicle or equipment operated.
- Possession of or ability to readily obtain a notary certificate.
- Codification.
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