Fiscal Coordinator - Everett, United States - Commonwealth of Massachusetts

Description

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process.

The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens.

Join us todayJob Description

• Fiscal Coordinator Job DescriptionFiscal Coordinator DescriptionThe Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce.

We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically.

We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged.

We encourage you to apply and identify your strengths in these areas.

The Fiscal Coordinator in the Financial Planning Unit will provide support and assistance to the Director of Financial Planning in the oversight of the travel reimbursement process, bank deposits and reconciliations and state account reconciliations as well as develop and implement new ESE internal controls, policies, and procedures to streamline processes.

Key Responsibilities:
Assist with DESEs General Accepted Accounting Practices (GAAP), Statutory Receivable, Capital Fixed Asset, and Lease Reporting.
Assist with the analysis of open year-end encumbrances.
Assist in the oversight of the travel reimbursement process.
Conduct daily reconciliations of bank deposits.
Review accounts payable invoices for compliance with Comptrollers Bill Paying Policy.
Reconcile state appropriations.
Prepare audit verification letters for vendors.
Assist with writing policies and procedures to streamline processes.

Assist with providing source documentation for the Departments Single AuditPreferred Qualifications:
Experience in accounting, reconciliations, and accounting practices.
Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
Prior experience with MMARS and/or CIW ((Commonwealths Information Warehouse) a plusAbility to develop and prioritize daily work schedules.
Ability to communicate verbally and in writing with agency financial contacts and program managers.
Ability to maintain accurate records.
Ability to exercise discretion in handling confidential information.
Knowledge of the principles, practices, and techniques of supervision.
Experience with Microsoft Office Suite.
Travel may be required for this position.

Questions regarding this position or the application process should be directed to consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below

Substitutions:
I.

A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*II.

A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*III.

A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.**Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:
No substitutions will be permitted for the required (B) experience.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.

We take pride in providing a work experience that supports you, your loved ones, and your future.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements.

We encourage individuals who believe they have the skills necessary to thrive to apply for this role.


Primary Location Job Job :

Administrative ServicesAgency Agency :

Department of Elementary and Secondary EducationSchedule Schedule : Full-timeShift Shift : DayJob Posting Job Posting : Apr 16, 2024, 7:50:31 PMNumber of Openings Number of Openings : 1Salary : 73, ,580.

72 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Ferdousi Faruque Bargaining Unit : 06-NAGE - Professional Admin

Confidential :
NoPotentially Eligible for a Hybrid Work Schedule : Yes#J-18808-Ljbffr