Administrative Manager - Newark, United States - New Jersey Institute of Technology

Description

Title:

Administrative Manager


Department:

Office of the Dean - HCAD


Reports To:

Interim Dean, Office of the Dean - HCAD


Position Type:

Staff


Position Summary:

Under the direction of the Director of
Enrollment, Revenue and Administration, and in collaboration with the Dean and
Department Chairs, the Administrative Manager will be a strategic partner in
space planning, project management, event planning, and logistics.


Essential Functions:

- Assists the daily operations for
HCAD facilities including but not limited to: studio space planning,
construction, general facilities and all internal and external events.

• Implements the strategic plans

developed by Dir of Director of Enrollment, Revenue and Administration for
HCAD.

• Supports future planning needs

relative to space and furniture as a result of enrollment changes, studio
moves, and new faculty hires in collaboration with the Dean and Department
Chairs.

• Works with Associate Dean for

Research to plan for lab space allocation for new faculty hires.

• Works with the Student Engagement

Coordinator relative to the space/classroom needs for the summer Career
Exploration Program, field trips, tours and other recruitment events.

• Coordinates and oversees the

physical space and planning for Open Houses, Awards, Design Showcase, and
Graduation Celebration as well as any other special events.

• Works with the offices of campus planning

and facilities services for any building repairs and/or construction projects.

• Prepares budget requests based on

enrollment.

• Responsible for student/faculty and

staff access to Weston Hall each semester and through the summer.

• Coordinates exhibits of

studio-based work within the building of Weston Hall.

• Manages special projects as

necessary including, but not limited to, events with outside organizations
and events for the College.

• Oversees assigned administrative support staff recruitment, training, scheduling, and work activity. Assesses training needs and coordinates instruction as needed.
• Ensures timely processing of all forms in support of clerical functions. Provides financial management services for assigned accounts and functions. Working with the Director, Enrollment, Revenue, and Administration, maintains all financial and administrative accounting records with Human Resources, payroll, and other offices as appropriate.
• Processes

budget transactions, enters purchase requisitions, and troubleshoots account
discrepancies.


Additional Functions:

- Supervise student events and activities as needed.

• Serve on committees and

panels as needed.

• Assist Dean and

Department Chairs in preparation of reports and documents for accreditation.


Prerequisite Qualifications:

- Bachelor's degree from an accredited institution.

• Familiarity with budget

oversight and fiduciary responsibility in a higher education institution. 3-5
years progressively responsible administrative experience.

• Superior communication

and interpersonal skills. Ability to establish a strong rapport with students,
faculty and staff, and ability to be an effective part of a collaborative
student-oriented team.

• Strong service

orientation characteristic.

• Evening and weekend work

as necessary.

• Command of Microsoft

Office and Google suites of products.

• Serves as a team lead to the other employees and may be responsible for training, scheduling, or assigning work.
• At the university's discretion, the education and experience

prerequisites may be exempted where the candidate can demonstrate to the
satisfaction of the university, an equivalent combination of education and
experience specifically preparing the candidate for success in the position.


Preferred Qualifications:

- Working knowledge of Banner Information Systems.

• Master's degree in project management is a plus.

Bargaining Unit:

PSA


Range/Band:

22


FLSA:

Exempt
Full-Time
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