Administrative Coordinator - Massachusetts Institute of Technology

Primary Work Address: 77 Massachusetts Avenue, Cambridge, MA, 02139Current HHMI Employees, click here to apply via your Workday account. · About the Lab: · The Laboratory for Multiscale Regenerative Technologies (LMRT) at MIT, led by Dr. Sangeeta Bhatia, is an interdisciplinary r ...

Job description

Primary Work Address: 77 Massachusetts Avenue, Cambridge, MA, 02139

Current HHMI Employees, click here to apply via your Workday account.

About the Lab:

The Laboratory for Multiscale Regenerative Technologies (LMRT) at MIT, led by Dr. Sangeeta Bhatia, is an interdisciplinary research environment focused on advancing fundamental and applied biological science, and uses these insights to design technologies to transform patient care. Our mission is ambitious, fast-moving, and deeply meaningful. Supporting this leadership requires attentiveness and ownership — particularly when priorities overlap or change rapidly. The lab brings together researchers, trainees, and collaborators to pursue innovative, impactful research, values operational and scientific excellence, and cultivates a strong, supportive team climate.

For more information about the lab and its work, please visit the lab website:

Professor Bhatia is an educator deeply committed to mentoring students and teaching at MIT. She is also a pioneer of nanomedicine through leadership of the Marble Center for Nanomedicine, an advocate for women faculty and founders through initiatives such as the Faculty Founder Initiative, and an entrepreneur and board member engaged in translational ventures, governance, advisory roles, investor discussions, and intellectual property strategy. Her portfolio includes academic leadership, entrepreneurial engagement, public advocacy, and service on multiple boards and advisory panels — each with distinct stakeholders and peak cycles throughout the year.

About the Administrative Coordinator Role:

The lab is seeking an Administrative Coordinator to serve as a critical partner and primary administrative point of support for Dr. Sangeeta Bhatia. This role provides high-level administrative, operational, and coordination support, helping to ensure the smooth and efficient functioning of the lab.

Working closely with Dr. Bhatia and diverse stakeholders, the Administrative Coordinator supports both day-to-day operations and strategic priorities, helps translate needs into action, and plays an essential role in enabling both the lab's research mission, and our broader footprint of impact.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced academic research environment. This role offers an opportunity to have a meaningful impact while working closely with a collaborative and mission-driven team. The successful candidate will enable Dr. Bhatia to move fluidly between research leadership, teaching, advocacy, entrepreneurship, and governance without operational friction. If you are energized by supporting high-impact leadership and want to be part of a team that values dedication, intellectual rigor, and shared purpose, we encourage you to apply.

What We Provide

• The opportunity to work closely with a faculty investigator and lab leadership in a dynamic research environment

• A competitive compensation package with comprehensive health and welfare benefits

• Exposure to the academic research ecosystem at MIT, including collaboration with faculty, trainees, administrators, and external partners

• A supportive work culture that values professionalism, communication, and continuous improvement

• Opportunities to develop and strengthen skills in research administration, coordination, and operations

What You'll Do

• Provide high-level administrative support to Dr. Bhatia, including calendar management, scheduling meetings, prioritizing requests, and coordinating internal and external communications

• Triage high-volume email communications with discretion and judgment.

• Serve as a primary point of contact for the lab, interfacing with departmental administrators, central offices, collaborators, and external partners

• Support hiring and onboarding activities, including coordinating interviews, preparing onboarding materials, and assisting with personnel-related documentation

• Coordinate travel arrangements, reimbursements, and event logistics for Dr. Bhatia, lab members, visitors, and collaborators

• Maintain organized records, files, and documentation related to lab operations, personnel, and compliance

• Updated and maintain comprehensive activity records (talks, honors, service, governance roles, conflicts of interest) for Dr. Bhatia

• Coordinate submission of letters, nominations, and formal documentation

• Track deadlines and ensure timely completion of deliverables

• Provide planning and logistical support for lab meetings, retreats, events, outings, and celebrations, including scheduling, maintaining invitation and distribution lists, reserving rooms, arranging catering, preparing and distributing materials, coordinating AV support, and related tasks

• Maintain team bios, photos, abstracts, and other lab-facing materials

• Support special projects and initiatives as assigned to improve lab operations, efficiency, and communication

What You Bring

• A bachelor's degree is required

• Three or more years of progressively responsible administrative experience; experience in a research or academic environment is preferred

• Strong organizational skills with the ability to adapt when priorities overlap or change rapidly

• High attention to detail, sound judgment, and a proactive, solution-oriented approach to work

• Commitment to attentiveness and ownership of tasks that anticipate needs, and to meeting deadlines with minimal supervision

• Excellent written and verbal communication skills and the ability to interact professionally with a wide range of stakeholders

• Ability to handle sensitive and confidential information with discretion

• Proficiency with administrative tools and platforms such as Microsoft Office, Google Suite, and shared document systems

• A strong service mindset, with flexibility and a proactive approach to supporting others

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word "may," the

Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

#LI-JH1

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more. 

Compensation Range

$71, minimum) - $90, midpoint) - $116, maximum)

Pay Type:

Annual

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.