- CLERICAL SUPPORT FUNCTIONS
- CORRESPONDENCE
- CUSTOMER SERVICE
- OFFICE AUTOMATION
- ORAL COMMUNICATION
- WRITTEN COMMUNICATION You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please foll
SECRETARY (OA) with Security Clearance - naval air station pensacola, United States - Department of Defense
Description
Duties * You will refer important business and high-ranking visitors to the Commanding Officer (CO) and Executive Officer (XO). * You will provide administrative guidance and assistance to squadron personnel as needed.* You will assist Department Supervisors and key staff members in interpreting instructions and in establishing action required of them.
* You will brief Commanding Officer (CO) or Department Heads on such activity, its results, and status. * You will take messages for their attention or makes later appointments for visitors. * You will follow up on required actions and informs the Commanding Officer (CO) of their status. * You will personally prepare responses on schedule from source material. * You will respond to requests for information concerning squadron functions.* You will give out administrative and readily available information to callers upon determination of their right to receive it.
* You will remind supervisor of appointments and briefs supervisor on the matters to be considered before the scheduled meeting.
* You will advise and instructs subordinate offices through discussions with originator to obtain higher degree of compliance with general Command policies.
* You will coordinate with Admin and Clerk to make necessary arrangements for travel, arranging schedules of visits, reservations, notifying organizations and officials to be visited.
* You will notify the XO/CO of FITREPs coming due and notifies appropriate department heads of due dates.* You will receive all visitors and telephone calls to the CO/XO and ascertains nature of call or business of visitors and determines appropriate action.
* You will keep the XO's and CO's calendar and schedules appointments and meetings upon own based on CO/XO's workload and current issues of importance.
* You will be responsible for assembling background material for the CO/XO in preparation for meetings and/or conferences.* You will be responsible for organizing the administrative flow process for the office, setting up filing systems, and records management processes.
* You will schedule and reschedules appointments-based CO/XO's schedules. * You will arrange for meetings and conferences, including such matters as location, schedule, agenda, and attendance list. Requirements Conditions of Employment * Must be a US Citizen. * Must be determined suitable for federal employment. * Must participate in the direct deposit pay program.* New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check.
To learn more about E-Verify, including your rights and responsibilities, visit e- * Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level.
This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.* Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
* Males born after must be registered for Selective Service. * You will be required to obtain and maintain a current valid United States driver's license.* You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty.
Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
* This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites.
You must be able to travel on military and commercial aircraft for extended periods of time.Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.
Specialized experience must demonstrate the following:
preforming clerical and administrative duties by utilizing office automation processes to support organization leadership in an office environment. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
Additional qualification information can be found from the following Office of Personnel Management website:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:
Successful completion of at least four full academic years of education above high school OR A combination of experience and education as described above that equates to one year of experience A transcript must be submitted with your application if qualifying using education.
See Required Documents for additional information. Additional information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
Federal annuitant information:
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.
Policy information may be found at:
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
ICTAP Applicants:
To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.
ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate.For more information about ICTAP eligibility please review the following link:
Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement.
You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies: