Administrative Assistant to Directors of Academic Curriculum and Career and Vocational Programs - New Bedford, Massachusetts

Only for registered members New Bedford, Massachusetts, United States

2 days ago

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Full Year Position .  This posting may be used to fill one or more openings during the school year, should it be necessary.  · Position Purpose · The Administrative Assistant provides high-level administrative and operational support to the Director of Academic Programs and the D ...
Job description

Full Year Position .  This posting may be used to fill one or more openings during the school year, should it be necessary. 

Position Purpose


The Administrative Assistant provides high-level administrative and operational support to the Director of Academic Programs and the Director of Career & Vocational Technical Education (CVTE). This position supports the effective coordination of academic, vocational, Freshmen Exploratory Program, and English Learner (EL) programming while serving as a key point of contact for staff, students, families, and external partners.

Recommended Minimum Qualifications

Education, Training and Experience: 

  •      High School Diploma required or GED, advanced education preferred; Two to three (2-3) years of  

    •      general administrative experience or related field preferred; Experience supporting senior-level 

         administrators in a public school or district setting

  •      Familiarity with Massachusetts public education systems, exploratory programming, CVTE, or EL   

    •      programming

  •      Fluency in Spanish, Portuguese, or K'iche' highly preferred

    Knowledge, Skills, and Abilities
  •      Strong organizational, time-management, and multitasking skills
  •      Excellent written and verbal communication skills
  •      Ability to manage confidential information with discretion
  •      Proficiency with Microsoft Office and/or Google Workspace applications
  •      Ability to work collaboratively with administrators, teachers, students, families, and external partners
  •      Discretion, strong organizational skills, and the ability to manage multiple priorities in a dynamic school   

    •      environment.

    Essential Job Functions:

    Administrative & Executive Support

  • Provide day-to-day administrative support to the Directors, including calendar management, scheduling, meeting coordination, preparation of agendas, correspondence, and meeting minutes
  • Screen, route, and respond to communications (phone, email, mail) with discretion and professionalism
  • Maintain confidential records, files, and documentation related to academic, vocational, and EL programs

    • Academic, CVTE & Freshmen Exploratory Program Support

  • Support administrative operations related to curriculum, instruction, Freshman Exploratory process, professional development, and vocational programming
  • Maintain and monitor grades, records and rosters for the freshman exploratory process, including shop

    • rotations, shop selections data,  student counts, and schedule updates

  • Maintain student and teacher accounts in Go2CTE and ASPEN during the Freshmen Exploratory Process .
  • Draft and distribute communications to students and families related to exploratory placements and shop assignments
  • Attend relevant trainings related to freshmen exploratory programming, or CVTE initiatives as needed

    • English Learner (EL) Program Support

  • Assist with administrative operations for English Learner programs, including organizing and maintaining student records
  • Support ACCESS testing logistics and documentation
  • Prepare and distribute EL placement, reclassification, and family communication materials in coordination with ESL staff and administrators

    • Operational, Financial & Personnel Support

  • Prepare purchase orders, track invoices, reconcile accounts, and submit documentation to the Business Office in accordance with district procedures
  • Process stipends, tuition reimbursements, addenda, and other personnel-related documentation
  • Assist with scheduling interviews, maintaining professional development records, and other hiring-related  administrative tasks

    Communication & Schoolwide Coordination

  • Serve as a welcoming point of contact for visitors, families, vendors, and job candidates
  • Assist with coordination of school-sponsored meetings, professional development, advisory committee events, and district initiatives
  • Support bulk mailings, document preparation, and distribution of school communications

    Technology & Data Systems

  • Enter, maintain, and retrieve information using district systems, including the student information system (Aspen), Go2CTE and Google Workspace
  • Maintain organized digital and physical filing systems to support compliance and operational efficiency

    •     

    Additional Administrative Duties

  • Assist with Advisory Committee meetings, including preparation of materials, mailings, minutes, and attendance records
  • Support Induction and Mentoring Program logistics, scheduling, and materials
  • Assist with Senior Awards Night
  • Assist other administrative offices as needed to support schoolwide operations

    • Mission and Values. The mission of the Greater New Bedford Regional Vocational Technical  School District is to provide education that is rigorous, relevant, and meaningful to each student  in a safe and supportive environment, resulting in academic, career and technical excellence.  This experience encourages lifelong learning, fosters mutual respect, and instills social  responsibility, respect for diversity, equity, inclusion and responsible citizenship. Our core  values are preparation, passion, and perseverance. For information about Greater New Bedford  Regional Vocational Technical School District please visit our website at  

     The Greater New Bedford Regional Vocational Technical School District is an equal opportunity  employer, and all qualified applicants will receive consideration for employment without regard  to race, color, religion, sex, national origin, disability status, genetics, protected veteran status,  gender identify or expression, or any other characteristic protected by law.  

    The Greater New Bedford Regional Vocational Technical School District does not discriminate  on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender  identity, age, homelessness, immigration or veteran status in its education programs and  activities, including admission to or employment in such programs or activities.

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