project coordinator ii - Shafter, United States - JTI ELECTRICAL & INSTRUMENTATION, LLC

    JTI ELECTRICAL & INSTRUMENTATION, LLC
    JTI ELECTRICAL & INSTRUMENTATION, LLC Shafter, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Support JTI's Team in the day-to-day execution of engineering and construction projects. Primary role is to develop and maintain project and resource schedules, lead procurement effort, and support the development of proposals. Must possess strong organizational and communication skills, attention to detail, and the ability to collaborate with cross-functional teams. Capable of providing project coordination support on 3 Large CAPEX projects as well as several Small CAPEX projects simultaneously.

    PRIMARY RESPONSIBILITIES

    DOCUMENTATION MANAGEMENT

    • Maintain accurate and up-to-date project documentation, contracts, and records in Project Folder.
    • Manage overall file management integrity within Project Folder.
    • Create a project and resources schedule in MS Project and maintain updates to the schedule as the project progresses. Proficient knowledge in making detailed schedules.

    COMMUNICATION

    • Facilitate communication between internal teams, clients, and subcontractors to ensure project milestones are met.
    • Create and manage document transmittals and associated index and ensure synchronization of information between JTI Team and Clients.
    • Coordinate transfer of information between all JTI disciplines to ensure entire project team has current project information.
    • Schedule all project meetings, develop meeting agendas, document meeting notes, and disseminate notes to meeting attendees.

    BUDGET OVERSIGHT

    Track project costs and provide a comparison to the project budget.

    Investigate any costs that significantly exceeds the budget to determine justification for cost overrun.

    Provide budget vs. actual costs report as required by project.

    • Support the development of proposals and estimate sheets.
    • Submit Request for Quotes to Vendors and provide an analysis of all received quotes in consideration of cost and lead time as well as vendor relationship and historical data relating to each vendor.
    • Create Purchase Orders as requested by Project Managers to procure equipment and services as needed on each project. Compare quoted cost to budget and review any overage with Project Manager. Confirm with vendor that the Purchase order has been received and accepted. Continue to follow up with vendor to maintain equipment delivery schedule and discover if any issues related to the order exist early in the process.
    • Review product receipts to ensure that the correct part and quantities match with the Purchase Order.

    PROJECT MANAGEMENT

    • Coordinate and participate in activities such as job walks and customer meetings.
    • Researches and submits bid proposals and permit applications.

    QUALIFICATIONS

    EDUCATION and/or EXPERIENCE:

    • High School Diploma or GED (Bachelor's degree in Construction Management, Project Management or technical field is preferred).
    • 2-3 years of experience in business administration, construction, or engineering related field.

    SPECIALIZED KNOWLEDGE AND SKILLS:

    • Proficient with MS Project
    • Proficient with MS Office, with an emphasis on Excel, and database software; ERP Systems
    • EQUIPMENT & APPLICATIONS /WORKING CONDITIONS&* PHYSICAL DEMANDS:* Reasonable accommodations are possible to enable people with disabilities to perform the essential responsibilities.
    • General office environment conditions and requirements
    • Requires use of PC.

    Job Type: Full-time

    Pay: $ $28.00 per hour

    Benefits:

    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Health savings account
    • Vision insurance

    Experience level:

    • 2 years
    • 3 years

    Schedule:

    • Monday to Friday
    • Overtime
    • Weekends as needed

    Experience:

    • Proficient knowledge in making detailed schedules: 3 years (Required)
    • Synchronization of information between Teams and Clients: 3 years (Required)
    • Tracking project costs: 3 years (Required)
    • Provide budget vs. actual costs report: 3 years (Required)

    Work Location: In person

    Company DescriptionJTI Electrical and Instrumentation, LLC is a rapidly growing company that specializes in Electrical, Engineering and Mechanical projects in industrial settings. We have offices in multiple states and are actively pursuing additional opportunities across the country. We are looking for motivated people who are interested in long term employment in a stable industry with a company that offers great benefits, lots of training and unlimited growth potential.

    Company Description

    JTI Electrical and Instrumentation, LLC is a rapidly growing company that specializes in Electrical, Engineering and Mechanical projects in industrial settings. We have offices in multiple states and are actively pursuing additional opportunities across the country. We are looking for motivated people who are interested in long term employment in a stable industry with a company that offers great benefits, lots of training and unlimited growth potential.