- Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination
- Oversee office access for staff, visitors, vendors, and service providers
- Prepare conference rooms and office space for staff meetings and Board visits
- Support technology infrastructure and office systems
- Develop, maintain, and update operational and departmental SOPs and handbooks
- Manage disability accommodation requests and ensure timely fulfillment
- Support business continuity and risk management efforts
- Develop and implement short- and long-term operational policies and procedures
- Assess existing processes and recommend improvements to increase efficiency and scalability
- Design repeatable, institutional-quality business processes
- Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates
- Manage contract administration, including creation, tracking, storage, and accessibility
- Maintain vendor documentation, including contracts, insurance, and W-9s
- Identify opportunities to improve contract execution and turnaround times
- Process donations and maintain internal gift logs
- Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting
- Maintain the accuracy of the Development database
- Prepare internal reports and basic Raiser's Edge reports upon request
- Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages
- Process bi-weekly payroll through a third-party payroll provider
- Respond to employee payroll inquiries
- Serve as liaison with the organization's PEO (Insperity)
- Maintain employee records in a third-party HR system
- Provide administrative HR support to the CFO
- Assist with accounts payable processing
- Manage vendor setup and mass uploads in
- Review and resolve vendor duplication issues
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills, with proven ability to meet deadlines
- Strong analytical and problem-solving skills
- Strong supervisory and leadership skills
- 5-7 years of experience in an office manager or similar position
- High school diploma or equivalent required
- Experience with Raiser's Edge required
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Office Manager - Alexandria - HR Knowledge Source
Description
Job DescriptionNMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office, be able to work autonomously, anticipate needs, and proactively solve office problems. They will provide support for Administration, IT, HR, Development and Finance/Accounting functions. This position is a hybrid position.
Office Administration & Operations
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Office Manager
Only for registered members Alexandria
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Office Manager
Only for registered members Alexandria, VA
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Office Manager
Only for registered members Alexandria
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Office Manager
Only for registered members Alexandria, VA
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Office Manager
Only for registered members Alexandria, VA
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Office Manager
Only for registered members Alexandria, VA
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Office Manager
Full time Only for registered members Alexandria
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Office Manager
Only for registered members Washington
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Office Manager
Only for registered members Washington
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Office Manager
Only for registered members Washington
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Office Manager
Only for registered members Washington
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Regional Office Manager
Only for registered members Alexandria
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Business Office Manager
Only for registered members Alexandria
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Dental Office Manager
Only for registered members Alexandria, VA
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Regional Office Manager
Only for registered members Alexandria, VA
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Executive Office Manager
Only for registered members Alexandria, VA
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Office Manager
Only for registered members Arlington, VA
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Office Manager
Only for registered members Oxon Hill, MD
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Quality Management Office Manager
Full time Only for registered members National Harbor
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Assistant Front Office Manager
Only for registered members Alexandria
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Quality Management Office Manager
Only for registered members National Harbor