Office Manager - Alexandria - HR Knowledge Source

    HR Knowledge Source
    HR Knowledge Source Alexandria

    3 days ago

    Description
    Job Description
    NMF is currently seeking a candidate for a Full Time Office Manager position. The ideal candidate will be responsible for the day-to-day activities of the office, be able to work autonomously, anticipate needs, and proactively solve office problems. They will provide support for Administration, IT, HR, Development and Finance/Accounting functions. This position is a hybrid position.
    Office Administration & Operations
    • Manage day-to-day office operations, including equipment, supplies, mail, and facilities coordination
    • Oversee office access for staff, visitors, vendors, and service providers
    • Prepare conference rooms and office space for staff meetings and Board visits
    • Support technology infrastructure and office systems
    • Develop, maintain, and update operational and departmental SOPs and handbooks
    • Manage disability accommodation requests and ensure timely fulfillment
    • Support business continuity and risk management efforts
    Operational Effectiveness & Process Improvement
    • Develop and implement short- and long-term operational policies and procedures
    • Assess existing processes and recommend improvements to increase efficiency and scalability
    • Design repeatable, institutional-quality business processes
    • Lead or support cross-functional projects and provide reporting, metrics, and risk mitigation updates
    Contract & Vendor Management
    • Manage contract administration, including creation, tracking, storage, and accessibility
    • Maintain vendor documentation, including contracts, insurance, and W-9s
    • Identify opportunities to improve contract execution and turnaround times
    Advancement Services
    • Process donations and maintain internal gift logs
    • Manage donor stewardship activities, including acknowledgments, receipts, and impact reporting
    • Maintain the accuracy of the Development database
    • Prepare internal reports and basic Raiser's Edge reports upon request
    • Support event registrations and fundraising campaigns, including mailings, email communications, and online giving pages
    Payroll Processing & HR Liaison
    • Process bi-weekly payroll through a third-party payroll provider
    • Respond to employee payroll inquiries
    • Serve as liaison with the organization's PEO (Insperity)
    • Maintain employee records in a third-party HR system
    • Provide administrative HR support to the CFO
    Finance & Accounting Support
    • Assist with accounts payable processing
    • Manage vendor setup and mass uploads in
    • Review and resolve vendor duplication issues
    Requirements
    • Excellent verbal and written communication skills
    • Excellent interpersonal and customer service skills
    • Excellent organizational skills and attention to detail
    • Excellent time management skills, with proven ability to meet deadlines
    • Strong analytical and problem-solving skills
    • Strong supervisory and leadership skills
    • 5-7 years of experience in an office manager or similar position
    • High school diploma or equivalent required
    • Experience with Raiser's Edge required
    Benefits

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