- Current resume of experience, formal education/training and qualifications.
- Copies of supporting credentials, if applicable.
- Copies of transcripts from fully accredited college or university institutions.
- Applications for this position will only be accepted through the online process.
- Travel expenses for the interview and selection process will be borne by the candidates.
- Interviews may be conducted via Zoom or in-person.
- Prepares and updates Five-Year Capital Outlay Construction Plan.
- Prepares change orders and conveyances of real property for Board approval and does follow-up to see that all necessary actions are taken.
- Prepares various department documents including, off-campus lease agreements, agreement amendments.
- Prepares contracts and agreements, including construction contracts, agreements for professional services, maintenance contracts, independent contract forms, and amendments.
- Inputs and updates information into the state's computerized program (Fusion) for submission to the State Chancellor's Office; prepares resolutions, boilerplate construction contracts and agreements.
- Files
- Maintains list of capital outlay and deferred maintenance and Measure E and Measure B projects;
- Monitors and facilitates construction project activity, general status and schedules critical path.
- Makes routine site visits to the college to check for possible safety and hazardous conditions and reports to the Director or architect.
- Maintains blueprint library and arranges for copying of blueprints.
- Maintains and annually updates space inventory report, including categorizing and entering information regarding converted and new space.
- Maintains department and blueprint library and updates inventory list as needed.
- Sets up and monitors budgets. Serves as liaison with legal counsel, architects, consultants, contractors, various governmental agencies, college staff and District staff;
- Establishes and maintains specialized filing systems for legal and technical documents;
- Reviews all invoices for payment.
- Receives, verifies accuracy of, and codes invoices for construction projects.
- Coordinates bidding process; prepares budget and audit reports;
- Confers with and provides project information to architects, engineers, and contractors regarding construction problems, work schedules and deviations from specifications.
- Researches background materials for litigation proceedings;
- Renews service maintenance agreements, solicits bids, and conducts pre-bid tours of services to be performed.
- Responds to requests from the public regarding bid information and Certified Payroll requests.
- Assembles and files materials for environmental impact reports; prepares and forwards final contracts, contractor's bonds and payment bonds for approval by legal counsel;
- Answers inquiries from student groups, private agencies, and City and State agencies;
- Assists in monitoring costs and time estimates for major maintenance and capital construction projects, including changes and variances from original contract.
- Act as information resource for student groups, private agencies, and City and State agencies.
- Arranges for inspectors to inspect construction work.
- Attends department meetings regarding status of construction project activity.
- Notifies contact person at college when construction work is scheduled and keeps college contacts abreast of progress of work activity pertaining to construction projects.
- Gathers information on previous Board decisions for reports;
- Gathers information and makes arrangements for a variety of meetings;
- Gathers information for inclusion in reports; Uses
- Notifies college contact when work is scheduled and keeps college contacts abreast of progress of work activity pertaining to construction projects.
- Checks availability of construction project funding.
- Coordinates work order requests and payment of requisitions and invoices.
- Conducts pre-bid and pre- construction tours of college site.
- Creates and produces computerization of spreadsheet reports on construction and maintenance projects.
- Codes invoices for payment of maintenance equipment.
- Creates and updates spreadsheet reports on construction and maintenance project information and status, including historical data.
- Creates and updates list of all Division of the State Architect project approval numbers and approval dates.
- Follows through to insure that all procedures are followed and
- Performs other related duties as assigned.
- Graduation from an accredited college or university and three (3) years of experience assisting, directing or coordinating major capital construction programs, facilities maintenance, sustainability programs or a closely related field; or an equivalent combination of training and/or experience that could likely provide the desired knowledge and abilities.
- Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
- Laws, regulations, rules and practices related to community college facilities planning and construction
- Research and analytical methods
- Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (Microsoft Word, Excel and PowerPoint) and the Internet
- Communicate effectively, both orally and in writing
- Compose reports that are grammatically correct and well written
- Establish and maintain cooperative relationships with others
- Provide accurate and complete information as requested
- Current resume of experience, formal education/training and qualifications.
- Copies of supporting credentials, if applicable.
- Copies of transcripts from fully accredited colleges or university institutions.
- Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will
- Travel expenses for the interview and selection process will be borne by the candidates.
- Skype and phone interviews are not permitted.
- Medical, dental, vision, prescription drug insurance coverage
- Life insurance of 150% of your income up to $100,000.
- Long-term disability coverage.
- Employee Assistance Program.
- Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
- Pre-tax commuting expenses (under
- Tax-deferred plan participation in the 403(b) and 457 plans
- Credit union membership
- Prepaid legal plan participation
- Additional Life Insurance for yourself, spouse or children
- Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.
- How did you find out about the position?
- If you chose "Other" as your answer for the above question, please provide details (Open Ended Question)
- Are you a current regular employee of the Peralta Community College District and a member of SEIU Local 1021?
ORare you an SEIU hourly employee with an assignment end date that occurred within the last nine months?
Facilities Project Coordinator - Oregon, United States - Peralta Community College District
Description
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Apply for this Job
link/button.
If you would like to bookmark this position for later review, click on the
Bookmark
link. To email this position to a friend, click on the
Email to a Friend
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.
Please see Special Instructions for more details.
This vacancy is open
ONLYto current regular and hourly employees who are members of SEIU Local 1021.
Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days.
APPLICATIONPROCEDURES
Required documents may include:
(Copies of diplomas will not substitute fortranscripts.) (Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.)
Note:
A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S.
degrees) by the application deadline date.CONDITIONS
OFEMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIREDF
OR
ALLEMPLOYEES
Tuberculosis Examination:
Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.
The TB test is a condition of employment and any expense must be borne by the successful candidate.Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section The District Office of Human Resources processes fingerprints electronically.
Immigration Requirement:
According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy:
A Social Security Card will be required following selection and prior to completion of the hiring process.
The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
Classified Union:
This position is represented by a
Collective Bargaining Agreement:
Services Employees International Union (SEIU), Local 1021
MAY
BEREQUIRED
Medical Examination:
Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.
Expenses incurred will be borne by the employee.MISSION STATEMENT
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
The Peralta Community College District is an Equal Opportunity Employer.The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity.
The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by callingThe Peralta Community College District reserves the right to close or not fill any advertised position.
College Information
Peralta/College Information
District Office
The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California.
The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.
Position InformationJob Title
Time Base
Time Base
40 hrs/week 12 months/year
Compensation
Compensation
Salary Range:
$7,667.51/Month - $9,759.00/
Month Hiring Range:
$7,667.51/Month - $8,429.52/Month
Position Type
Position Type
Classified
Department
Department
Facilities Operations Dept (163)
City
City
Oakland
State
State
CA
Job Description Summary
Under general supervision, performs a variety of specialized, professional level work in the analysis, research and preparation of reports in the Department of General Services.
Create and track agenda materials and reports for Board of Trustee meetings including board resolutions, contract awards, construction project acceptance, professional service agreements and various other documentation.
Duties & ResponsibilitiesAny one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class.
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.FEMA
claims and prepares audit report.
FUSION
for assessment and planning purposes;
DSA
approval is received for projects.
Knowledge of:
Ability to:
* constant work around and with people
Other Requirements
PHYSICAL
REQUIREMENTS
* occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
* occasional lifting and carrying up to 15 lbs.
* occasional pushing and pulling up to 20 lbs.
* occasional twisting of body
* occasional use of manual dexterity
* occasional use of tactile acuity
* occasional use of visual acuity from a distance, with depth, and for color
* frequent work at a rapid pace
* frequent reaching, high, low, and level
* frequent audio acuity at all ranges, including speech
* frequent visual acuity for reading
* constant sitting
* constant use of clear oral communication
Tools & Equipment Used
Application Deadline Date
Application Deadline Date
May 7, 2024
Open Date
Open Date
04/10/2024
First Review Date
Special Instructions to Applicants
APPLICATION
PROCEDURES
Required documents will include:
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified.
PLEASE
DO
NOT
SUBMIT
AN
APPLICATION
IF
YOUR
DEGREE
WILL
NOT
BE
CONFERRED
UNTIL
A
LATER
DATE .
Note:
A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
ONLY
be accepted through the online process. WE
DO
NOT
ACCEPT
MAILED
OR
FAXED
APPLICATIONS
OR
ITS
ATTACHMENTS .
CONDITIONS
OF
EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED
F
OR
ALL
EMPLOYEES
Tuberculosis Examination:
Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.
The TB test is a condition of employment and any expense must be borne by the successful candidate.Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section The District Office of Human Resources processes fingerprints electronically.
Immigration Requirement:
According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy:
A Social Security Card will be required following selection and prior to completion of the hiring process.
The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY
BE
REQUIRED
Medical Examination:
Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.
Expenses incurred will be borne by the employee.Benefits Information
Benefits Information
Benefits Information
FRINGE
BENEF
ITS
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.
Benefit-eligible employees have access to coverage for themselves and eligible dependents:
In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS).
PEPRA
(Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and
PEPRA, please visit the website at The CalPERS member handbook is available at , please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.
Other voluntary benefits include:
IRS
code 132)
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
Required DocumentsResume
Transcripts
Optional Documents
List of References
Other Document
Cover Letter
Training/Certification Document
Posting Specific Questions
Required fields are indicated with an asterisk (*).
California Community College Chancellor's Office website
Career Builder
Chronicle of Higher Education website
Chronicle of Higher Education newspaper
Community College Jobs Website
Community College Times
Craigslist
Diverse Issues in Higher Education
El Mundo
Hispanic Outlook in Higher Education
Job Fair, Conference or Workshop
Local Newspaper (Oakland Tribune, SF Chronicle, ect)
Oakland Post
Peralta Jobs Website
Walk-In (PCCD Office of Human Resources)
Women in Higher Education
Word of Mouth
24-Hour Job Line
Other
No
#J-18808-Ljbffr