Liaison For Advisory Organizations - Dallas, United States - The Salvation Army USA Southern Territory

Description

Liaison For Advisory Organizations & Fund Development

8585 N Stemmons Fwy, Dallas, TX 75247, USA

Req #30521
Friday, April 12, 2024
The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a

Liaison For Advisory Organizations & Fund Development

at North Texas Area Command, located in Dallas, TX.

Job Summary:
Serves

as a liaison

between the office

of the

Director

of

Fund Development and
DFWMetroplex

Command

Leadership

and the various Advisory Organizations

that

exist within

the

Command;

provides administrative

support, communication and

coordination

for

meetings

and activities of the various Advisory Organizations; coordinates

and provides

oversight on

a

wide range

of administrative responsibilities associated

with

the

preparation

for

meetings

of the

Advisory

Board, Councils and other

(sub) committee

meetings; maintains the database for

all

members of the

advisory

organization members

;

provides

primary administrative

support

to

the

Fund Development department;

ensures the accomplishment of

the

various office tasks in

the most

efficient

and effective manner possible;

cross

trains and

supports

all

office

assignments

concentrating on

targeted deadlines

and

quality

standards;

prepares

various

routine and special reports

to

keep

the

department heads abreast

of

progress.
Essential


Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position

.

The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description

.
Administrative Responsibilities (35%)
Serves as administrative support to


DFW
Metroplex Advisory Organizations which

includes,

but is not

limited

to

the


DFWMC
Advisory

Board

,

the

Youth Education

Town

(YET) Advisory Council,

Echelon, the Fort

Worth Advisory Council, and other Advisory Councils as assigned.
Prepares

and maintains records, databases

,

books,

logs, lists,

etc.

in

an accurate, complete

,

and timely manner;

updates,

posts

and indexes information

and inputs

data into

the computer

to

maintain

records

;

researches

files to

locate

specific

information found in documents,

correspondence,

lists,

forms, etc.

;

ensures

files

are maintained

in

an organized and efficient

manner.
Procures,

prioritizes and disseminates

the

Advisory

Board/Council mail

to

ensure

that all

mail is processed in a

timely

and efficient manner

;

determines

which

items

require special attention and which are routine in nature.
Manages the

maintenance

of

the

filing

system

relating to

Advisory

Board/Council

activity;

pu

r

ge

s

files

to

obtain and update

information;

ensures

the

files

are

maintained in

an organized and efficient manner

.
Maintains

all Advisory

Board

and Council

minutes

and ensures

all required reports

are forwarded

to

DHQ in

a

timely manner.
Procures, prioritizes and disseminates office

mail to

ensure

that

mail is processed in a

timely

and

efficient

manner; determines which items

require

special attention and which are

routine in nature;

directs support staff in preparing routine correspondence.
Researches, compiles,

interprets,

and summarizes

information for

various reports

,

spreadsheets, surveys, and special projects;

researches

files, accounts

,

records

,

etc.

to

resolve

problems

and/or correct documented

information;

informs appropriate people of outcomes.
Maintains open communication with office and department staff; ensures

the department

heads are informed of problems, special situations

,

and developments within the office.
Designs and maintains departmental central

filing

system standards,

trains

staff on processes.
Supports department

in the

preparation and review of

internal

and external communication; ensures established department communication guidelines are followed;

reviews

and edits documents for grammatical errors, formats

documents

according to established

The

Salvation Army standards and provides guidance.
Office

Coordination Responsibilities

(35%)
Schedules and coordinates Monthly Advisory Organizations meetings; coordinates with the Executive

Director

,

schedules

and

other preparatory meetings,

prepares

documentation and other Board materials, preparation of minutes and distribution

to

all Board

Members

within a

timely

manner.
Prepares for and attends all

Advisory

Board

meetings, Executive

and

Leadership

Committee Meetings

and Fort

Worth Advisory Council meetings.

Records

the

minutes for these meetings and distributes

appropriately.
Responds to inquiries and

provides

specific and general

information

based on

the

knowledge

of

the

Advisory Boards/Council operations

;

ensures the accuracy

,

completeness and timeliness

of

all information provided; maintains the confidential

nature

of the position.
Provides

primary

administrative support to

Fund Development, including

scheduling,

internal

and external communications and other support assignments as

required.
Coordinates and processes a wide range of administrative responsibilities associated

with

the

preparation and coordination of conferences, councils, seminars, and special meetings; prepares and processes forms, agreements,

invitations

,

registrations, schedules, assignments

,

travel,

lodging,

and meeting room arrangements

;

develops and

prepares correspondence,

reports, programs

,

booklets

,

pamphlets, PowerPoint presentations, graphs, charts, lists, and ha

n

d-outs

;

may attend conference

to

provide administrative support and to ensure that arrangements are

in

order

before

,

during and after

the

event.
Receives and

responds to

questions or problems

regarding

departmental administrative support operations; researches

information

in order to provide information

or

resolve problems in a

timely

manner.
Plans, schedules, conducts, and participates in

regular

staff meet

i

ngs with the office

employees

to discuss work priorities, practices

,

and

procedures; resolves operational and personnel problems

;

provides

recommendations

for improvements in

departmental

administrative support productivity.
Maintains awareness of all

job

assignments

in

the department that report to the Director.
Schedules travel arrangements

including flights

,

hotels, and

local

transportation; maintains travel schedules; may coordinate and process apartment reservations

,

maintenance, and hospitality gifts.
Helps

develop and plan regular

department

retreats covering

topics

most

beneficial to the

ongoing

development of

Fund Development

staff.
Serves as

liaison

to the

Advisory

Organizations supplying research, reports,

and

materia

l

s needed

;

coordinates work with committees and sub-committees and provides

information

which will be of value

to

the work of other committees.
Serves as

a liaison for

other departments and/or other divisions seeking information or services from the

Fund Development Department;

responds to questions

,

researches and

provides

specific

and

general

information

based on

the

knowledge of

the

department operations; ensures the accuracy, completeness and

timeliness to

all information provided; maintains the confidential nature of the pos

it

ion

.
Maintains open communication with Corps Officers and

Directors to

ensure
DFWMCLeadership and the Director of

Fund Development's

office is

informed

of problems, special situations, and

developments

concerning the Advisory Boards/Councils.
Serves as a

liaison

to other

departments,

coordinating


DFWLeadership's

partic

i

pation

with advisory organizations

members in board/council/committee

meetings.
Receives and screens communications to

the

Advisory

Board

and Councils

including

telephone

calls and provides assistance using

independent

judgment

to determine those

requiring

priority attentions; prioritizes, channels, and

facilitates

communication from department Directors and Managers through the Director of

Fund Development's

Office and


DFWMCLeadership.
Helps prepare annual fiscal year budget for department with

managers

and directors; provides month

l

y summary of variances and

expected

needs

to

Director.
Works with appropriate departments and established budget to plan, request, procure and

insure

availability of office supplies

,

equipment and furnishings.
Oversees

departmental Property

Requisition and

Furnishing

and Equipment

Requests,

Funding Requests and any additional required

documentation

processes, standards and guidelines

to include internal/external

tracking,

follow up

;

maintains awareness of changes

in The

Salvation Army standards/processes; provides training

to

department on

revisions

to processes or standards as needed

.

Other Responsibilities:
Participates in continuing education opportunities, conferences and seminars

to

enhance

professional

growth and encourages/supports continuing education of staff.
Travels, as needed,

to

represent

The

Salvation Army. Performs other duties as assigned.

Materials and Equipment:
Personal

Computer

General Office Equipment

Knowledge, Skills and Abilities:
Knowledge of intermediate to advanced MS Office including PowerPoint, Excel, Word, Visio and

internet

searches.
Knowledge

of

effective and efficient record keeping practices and procedures

.

Knowledge and ability to use

Lotus Notes

at an

intermediate

to advance

level.
Demonstrates strong customer service orientation

to

Board Members,

colleagues and

external

stakeholders.
Ability to manage confidential information and exercise discretion and

judgment.
Ability to plan, organize and prioritize work in order to accomplish work in compliance with quality

standards and

deadlines.
Ability to effectively plan

,

operate and

guide

the Advisory Organizations and Salvation Army

leadership to

ensures compliance within

the

established policies and procedures.
Ability to work

independently

and with

limited

supervision.
Ability to establish

goals and

objectives and monitor their effective implementation.
Ability to perform routine and complex mathematical computations

in

an accurate

manner

.

Ability to present a positive and professional

image

of

The

Salvation Army.
Ability to

gather,

compile and assemble information

i

nto

a final product for

letters, records,

reports

,

etc.
Ability to prepare and

maintain reports

in an accurate

,

complete, and timely manner with the highest attention to detail.
Ability to build and

maintain

effective working relationships with Salvation Army

Board

and Council members, Salvation Army Officers

,

employees, and the community

.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:
Associate's degree

from

an accredited college or university in business administration

,

communicat

i

ons, or related field

;
and
Four years of progressively

responsible

experience demonstrating a record of accomplishment

in

an administrative capacity with experience interfacing with high

level Board/Council members and

two

years' experience performing administrative work in a general office environment

;
or
any equivalent combination of

training

and experience which provides the required

knowledge,

skills and

abilities

.

Certifications:
Valid State

Drivers License
Physical


Requirements:
Ability to meet attendance requirements.
Ability

to

read

,

write and communicate the

English language

effectively

.

Ability to work under the

high

pressure of deadlines and time constraints

.
Ability and willingness to conduct all duties

in

accordance with

the

ministry of

the organization

and

its

Christian principles; conducts all communications and job duties with

the

highest

level

of professionalism.
Duties are

usually

performed seated

.

Sitting may be

relieved

by br

i

ef or occasional periods of sta

n

ding or

walking.
Limited amount of physical

effort

required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) frequently

.
Working


Conditions:
Work may be

performed in

an

office

environment where there are

little

or

no physical discomforts

associated with changes

in

weather or discomforts associated with noise, dust,

dirt,

and

the

like

but not

limited

to

the office environment.
All employees

recognize

that The Salvation Army is

a

church and agree that they will do

nothing

as

an

employee of The Salvation Army to undermine its religious mission.

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings.

Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available).

Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army
Job Family

TX-NON-EXEMPT
8585 N Stemmons Fwy, Dallas, TX 75247, USA

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