Administrative Assistant II - Fairfax

Only for registered members Fairfax, United States

3 weeks ago

Job summary

This position works within the Child Care Assistance and Referral program located in the Pennino Building in Fairfax. Performs administrative support for the CCAR call center responds to general inquiries such as program information eligibility and income guidelines forwards calls to appropriate staff tracks all incoming correspondence including client applications and vendor billing performs data entry by logging correspondence information into an automated system assists in the timely processing of portal applications and vendor billing by immediately disseminating documentsmailfaxes to appropriate staff ability to complete tasks in a related sequence using Outlook and other online databases with accuracy completeness establishes maintains effective working relationships communicates orally writes reviews documents received uses scanning software to scan store retrieve documents assists staff with specific routine case management services maintaining VDSS application portal processing portal applications for child care subsidy other administrative duties assigned stads internal public facing reception areas serves public face face offers illustrative duties representative class not all-inclusive list complete list position duties unique physical requirements found position job description verifies requests goods services against county contracts funding sources orders goods or services follows resolvesthe discrepancies ensures delivery authorizes requests goods services corporate systems ensures appropriate routing approval purchase requests maintains calendars schedules meetings makes cancels appointments schedules rooms classes meetings conferences coordinates audiovisual training equipment refreshment requests set up schedules internal administrative staff insure available meet changing work needs composes routine correspondence behalf executivework unit head provides administrative support implements procedures establishes modifies maintains system tracking progress work responsibility executivework unit head trains orients new employees explains relevant policies procedures composes routine correspondence behalf executivework unit head schedule appointments explains departmental policyprocedure does interpret references variety sources utilizes knowledge departmentcounty operations keys types complex documents e.g technical proofs spelling grammar uses multiple software packages prepare equations statistics tables presentations compiles reports edited drafts uses macros templates developed others performs data entry some knowledge departmentwork unitprogram manipulates screens additional entries generates routine reports creates simple spreadsheets maintains databases compiles routine factualnumerical reports readily available information

Job description

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Administrative Assistant II - Fairfax

Job summary

Job description

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