Coordinator of Grants and Sponsored Research - Upland - Taylor University

    Taylor University
    Taylor University Upland

    1 week ago

    Description
    Location : Upland
    Job Type: Full-Time
    Job Number:
    Area: VP Advancement
    Opening Date: 12/23/2025
    Summary
    Mission and Commitment
    Taylor's mission is to develop servant-leaders marked with a passion to minister Christ's redemptive love, grace, and truth to a world in need.
    As a community, Taylor faculty, staff, and students commit to living out Christ's love and truth in the here and now. We worship together, serve one another, and grow in faith as we learn in the classroom, on the field, at chapel, and anywhere else we're doing Life Together.
    Position Summary
    The Coordinator of Prospect Research and Grants Support provides essential operational and research support to the Executive Director of Grants & Prospect Research. This position plays a critical role in advancing Taylor University's fundraising efforts and grant acquisition by conducting prospect research, maintaining data integrity, supporting grant compliance activities, and coordinating administrative functions across both prospect research and grants management operations.
    This position serves as the primary research and administrative support for the office, working collaboratively with Advancement staff, faculty, staff, and university administration to ensure efficient operations and accurate information management.
    Duties and Responsibilities
    • Testify to personal experience of salvation in Jesus Christ, affirm belief in the University's Statement of Faith, abide by and practice our Life Together Covenant, and both personally agree with and support the Foundational Documents of Taylor University.
    Prospect Research (50%)
    • Research and Analysis
      • Conduct reactive research requests from development officers, creating comprehensive donor profiles that include biographical information, wealth indicators, philanthropic history, connection points, and background summaries.
      • Perform proactive research to identify new prospects with capacity and affinity for Taylor's mission
      • Utilize wealth screening tools and databases to assess donor capacity and likelihood to give
      • Research corporate and foundation prospects for potential partnership opportunities
    • Data Management and Integrity
      • Maintain accuracy and consistency of prospect information in the advancement database
      • Update biographical, contact, and relationship information based on research findings
      • Code and categorize prospects according to established portfolio management protocols
      • Generate reports and analytics to support prospect management strategies
      • Assist in preparing materials for annual prospect review meetings with Regional Directors of Development
      • Track research requests and maintain documentation of research sources and methodologies
    Grants and Sponsored Programs Support (50%)
    • Pre-Award Support
      • Assist faculty and staff in identifying potential funding opportunities aligned with their research interests and institutional priorities
      • Monitor and update grant databases of funding opportunities (fellowships, grants, administrative projects)
      • Develop grant proposals by collaborating with faculty and staff to write and edit narratives, statements of need, and budget narratives and justifications
      • Coordinate the collection of proposal materials and ensure completeness before submission
      • Track proposal deadlines and provide reminders to principal investigators
      • Assist in preparing standard proposal components (institutional information, budget templates, compliance documentation)
    • Post-Award Support
      • Maintain grant tracking database with current information on all active awards
      • Assist with monitoring grant expenditures and timelines to ensure compliance
      • Coordinate the collection of required reports from principal investigators
      • Prepare draft financial and progress reports for Executive Director review
      • Maintain organized files of all grant documentation (proposals, awards, reports, correspondence)
      • Support the IRB process by tracking submissions and maintaining documentation
    • Compliance and Training
      • Assist in maintaining pre- and post-award procedures documentation
      • Help coordinate annual workshop training sessions for faculty and staff
      • Track compliance requirements and deadlines for all active grants
    Administrative and Collaborative Functions
    • Assist with special projects as assigned by the Executive Director
    • Collaborate with Advancement colleagues to support overall departmental goals
    Typical Qualifications
    Required:
    • Bachelor's degree
    • 2-3 years of experience in research, data analysis, or administrative support
    • Demonstrated proficiency with database systems and Microsoft Office Suite
    • Strong attention to detail and commitment to data accuracy
    • Excellent written and verbal communication skills
    • Ability to handle confidential information with discretion
    • Strong organizational skills and ability to manage multiple priorities
    Preferred:
    • Experience in higher education advancement, development, or grants administration
    • Familiarity with prospect research tools (DonorSearch, Foundation Directory, etc.)
    • Knowledge of fundraising principles and donor cultivation strategies
    • Experience with grants management or sponsored programs
    • Understanding of federal grant regulations and compliance requirements
    • Experience with advancement databases (Raiser's Edge, Salesforce, Ellucian, or similar)
    Supplemental Information
    Skills and Competencies
    • Analytical thinking and problem-solving skills
    • Ability to synthesize complex information into clear, concise summaries
    • Strong research skills including ability to evaluate source credibility
    • Detail-oriented with high degree of accuracy in work product
    • Self-motivated with ability to work independently and as part of a team
    • Excellent time management and ability to meet deadlines
    • Professional demeanor and customer service orientation
    • Ability to maintain confidentiality and exercise sound judgment
    • Adaptability and willingness to learn new systems and processes
    01
    Please use this link ) to navigate to the Taylor University website to review the following documents, which are part of our Foundational Documents: - Mission Statement- Statement of Faith- Sanctity of Life Statement- Statement on Human Sexuality- Multicultural Philosophy Statement
    • Yes, I have read this page in its entirety and understand its contents
    • No, I have not read this page in its entirety or I do not understand its contents.
    02
    In reference to the Foundational Documents: Do you personally support these statements to be your own example of belief, and if hired by Taylor University, would you agree to abide by the Life Together Covenant, Sanctity of Life Statement, the Statement of Human Sexuality, the Statement on Multicultural Philosophy, Taylor University Mission Statement, and Statement of Faith?
    • Yes
    • No

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