Secretary Senior - Olympia, United States - State of Washington

Description

Please Note:
COVID Vaccine requirement for DOC employment NO LONGER REQUIRED

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for one full-time Secretary Senior position at Monroe Correctional Complex (MCC) within the Health Services Department.

This position of Secretary Senior provides vital administrative work to ensure the legal processes for mental health care and services are met in a timely manner.

A completed application packet will include:

• A detailed resume
• A cover letter
• Three professional references

Applications will be reviewed as they are received. The hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.

Coordination of Involuntary Antipsychotic Medication Hearings on behalf of Health Services Manager, to include:

• Scheduling staff for hearings per policy requirements, transcribe hearing documents, prepares packets, prepares appeals, preserves hearing recordings, and files copies of the documentation effectively.
• Serves incarcerated individuals involuntary Antipsychotic Medication Hearing documents, pre/post hearings.
• Maintain hearing logs as appropriate.
• Review all upcoming Involuntary Medication hearing referrals and coordinate with providers to ensure referral paperwork is submitted in a timely manner.

Clerical support to Administrative Assistant 3, to include:

• Resolves problems tactfully and effectively, and responds professionally to inquiries regarding procedures and services.
• Provides information related to supervisor(s) planning, organizing and operation of the mental health department.
• Performs complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheets and database files, uses spreadsheet and database software to develop and maintain records.

Administrative support for the Mental Health Department, to include:

• Updating the mental health staff schedule.
• Coordinating and assigning available shifts for overtime with the Health Services Manager.
• Send out available overtime calendar to CMHC 2s and 3s around the 15th of each month.
• Assign overtime spots to staff at the end of the month.
• Schedule staff for NEO/CORE suicide prevention instructing.
• Schedule mental health staff block leave submissions.
• Assisting with coordination of Suicide Prevention Instructor Training.
• Transferring Mental Health Duty Officer bag and phone when the AA3 is unavailable.

Attend and complete required DOC annual trainings

Required Qualifications:

• High School Diploma or equivalent GED.
• Two (2) years of clerical experience.
• Ability to type at least 40 words per minute.
• Ability to maintain confidentiality in the performance of this role, communicate in a professional and respectful manner to staff, incarcerated individuals, and visitors.
• Ability to work accurately and independently with minimal direct supervision.
• Exceptional customer services skills, excellent work attendance

Preferred Qualifications:

• Experience working in an institutional or correctional mental health setting.
• Knowledge of or experience with large scale mental health services delivery, preferably in a correctional environment.
• Knowledge of or experience with emergent mental health care, and/or mental health care legal documentation.

Please include a minimum of three professional references with your application:

• The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
• If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Phone number AND email address are required for all professional references.

What we offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more

Additional Information:

• The mission of DOC is to improve public safety. For additional information about the agency, please visit
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days of the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
• Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC to learn more.
• Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and Until this documentation is provided, you will not be selected to move forward in the hiring process.
• This recruitment could be used to fill multiple permanent or non-permanent positions.

Our Mission:
To improve public safety by positively changing lives.

Our Vision:
Working together for safer communities.

Our Commitment:

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.

We are committed to hiring individuals who possess the following core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic, and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call at For TTY service, please call the Washington Relay Service at 7-1-1 or