Executive Assistant - Charlotte - Columbus McKinnon

Description

Job Title: Executive Assistant

Job Summary/Overview

The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership.

The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting.
• Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics.
• Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution.
• Conduct research, collect, and analyze data to support executive decision making and strategic initiatives.
• Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development.
• Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors.
• Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc.
• Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance.
• Receive and interact professionally with visitors and handle sensitive interactions with discretion.
• Partners with other assistants on C-level executive matters.
• Perform additional duties and special projects as assigned.

Knowledge, Skills, Competencies, and Abilities

• Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership.
• Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials.
• Strong analytical, reasoning, and critical thinking abilities.
• Excellent written and verbal communication skills with executive presence.
• Highly organized with strong time management, prioritization, and multitasking capabilities.
• Strong interpersonal skills and the ability to build trusted relationships across the organization.
• Adaptable and proactive in a dynamic, fast changing business environment.
• Demonstrated ability to manage competing priorities with poise and sound judgment.
• Service oriented mindset with a continuous improvement approach.

Required Qualifications

• Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience.
• 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments.
• Experience supporting multiple executives simultaneously.
• Active North Carolina Notary Public certification (or ability to obtain promptly).

About Columbus McKinnon:

Columbus McKinnon is a leading worldwide designer, manufacturer and marketer of intelligent motion solutions that move the world forward and improve lives by efficiently and ergonomically moving, lifting, positioning and securing materials. Key products include hoists, crane components, precision conveyor systems, rigging tools, light rail workstations and digital power and motion control systems. We are focused on commercial and industrial applications that require the safety and quality provided by our superior design and engineering know-how.

Columbus McKinnon is a publicly traded company that has been in business for almost 150 years – proud of our heritage, where we come from, and where we're going. As Columbus McKinnon grows globally, so does our need for driven and inspired employees. Join our winning team

Columbus McKinnon Corporation promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all associates and work hard to maintain a Drug Free Workplace.