Executive Administrative Support Specialist - Alexandria, VA
2 days ago
Job description
Montage Marketing Group is seeking an Executive Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. The opportunity involves working with agency leadership to enhance communications with internal and external audiences and stakeholders (e.g., Congress, the news media, state and local governments, other Federal agencies, and research and education communities) in support of its mission and to further demonstrate the benefits of its efforts and value of its impact.
Position Overview:
The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. This role requires exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion while upholding the agency's mission and brand integrity.
This position is contingent upon contract award.
Key Responsibilities:
- Draft, edit, and proofread official correspondence, memoranda, and issuances for internal and external distribution in alignment with agency standards.
- Maintain and enforce a style guide consistent with agency branding and communication protocols.
- Draft, review, and edit agency-wide policies, directives, and official documents to ensure clarity, accuracy, and compliance.
- Develop, document, and update standard operating procedures (SOPs) to support administrative efficiency and consistency across agency offices.
- Organize and maintain document libraries and archives for easy retrieval and compliance with federal recordkeeping requirements.
- Accurately enter and update information in agency databases and tracking systems, ensuring data integrity and confidentiality.
- Apply intermediate formatting skills to prepare reports, presentations, and spreadsheets for agency leadership and stakeholders.
- Draft email responses and general correspondence on behalf of agency leadership, ensuring timely and professional communication.
- Ability to obtain Public Trust suitability
Qualifications:
- 5 years' experience in executive-level administrative support within a federal agency or similar environment
- Strong writing, editing, and proofreading skills with attention to detail
- Proficiency in Microsoft Office Suite and federal document management systems
- Knowledge of federal policies, recordkeeping requirements, and communication standards
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational and time-management skills with the ability to manage multiple priorities
Preferred Skills:
- Familiarity with federal agency policies, procedures, and branding guidelines
- Experience drafting agency-wide policies and managing official issuances
- Knowledge of federal style guides and compliance requirements
About Montage Marketing Group
Montage Marketing Group is an award-winning marketing firm focused on making connections—and making a difference. Our people are innovators and co-creators, visionaries, and hard-working change makers. Our purpose is to make connections with people, to get them to stop and think, to feel and act. Proven experts in engagement, outreach, communication, event planning, and experiential design, we're a third party-certified woman business enterprise, and a member of the US Small Business Administration's 8(a) program.
Why Montage?
Because we're a caring team of collaborative creatives—people who care as deeply about each other as we do about our work. We know that true teamwork happens only when each person's voice is valued, each one's contribution is celebrated, and success is always shared. We encourage each team member to realize their full potential. And we invite people to make our agency their pathway to fulfillment.
Montage Marketing Group is an E-Verify company and a Drug-Free Workplace.
Benefits
- Medical
- Dental
- Vision
- 401K Retirement with match
- Paid Time Off (PTO)
- Paid Holidays
- Paid Parental Leave for Birthing & Non-Birthing Parents
- Paid Jury Duty, Bereavement Leave
- Short-Term & Long-Term Disability Insurance
- Group Term Life Insurance
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Accident Insurance
- Critical Illness Insurance
- Cancer Insurance
- Hospital Indemnity Insurance
- LegalShield
- IDShield
- FinFit Financial Wellness Program
- Working Advantage Discount Program
Similar jobs
This is a challenging role offering project coordination and administrative support services. · ...
1 month ago
+We are seeking Tech Support Specialists for a long-term contract with the US Patent and Trademark Office (USPTO). The successful candidate will possess excellent communication skills and administrative and project management skills. · +Provide technical support for microcomputer ...
1 week ago
RiVidium Inc. is seeking a Retirement Specialist to assist in the execution of various Compensation and Benefit functions. · Answer general telephone and email inquiries forwarded via the customer service call line and escalate complex questions to the appropriate BB Specialist · ...
1 month ago
Assist in the execution of various Compensation and Benefit functions. · ...
1 week ago
Rividium Inc. is seeking two Administrative Support Specialists to provide comprehensive administrative and operational support to the U.S. Patent and Trademark Office (USPTO). · The selected candidates will support the Hiring Divisions, Office of the Director, and the Enterpris ...
4 weeks ago
Montage Marketing Group is seeking a SAHPR Program – Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. · The opportunity involves working with agency leadership to enhanc ...
1 month ago
Montage Marketing Group is seeking a SAHPR Program – Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. The opportunity involves working with agency leadership to enhance ...
2 days ago
Montage Marketing Group is seeking an Administrative Support Specialist to provide onsite administrative support to a federal government agency located in the Washington DC area. · The role provides critical assistance in developing reviewing and maintaining policies procedures a ...
1 month ago
+Job summary · Are you a detail-oriented financial services professional who thrives in a client-facing role?A well-established investment advisory firm is seeking an experienced CSR to support senior advisers. · ...
5 days ago
The Support Specialist I provides secretarial support to the school site; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from internal and external sources. · Education: High school diploma or equivalent. · ...
3 weeks ago
Montage Marketing Group seeks an SAHPR Program – Administrative Support Specialist to provide onsite administrative support to a federal government agency in the Washington, DC area. · ...
1 month ago
The Systems Support Specialist I (SS1) provides basic help desk support for desktop workstations laptops peripherals to both local remote users. · Provides Remote User Support traveling to remote sites as necessary to provide project support for new store openings acquisitions s ...
1 month ago
The Systems Support Specialist I provides basic help desk support for desktop workstations,laptops and peripherals to local and remote users.The SS1 installs fixes or repairs all Windows platforms systems files and directories. · Furnishes Level I & II Help Desk Support · ...
1 month ago
The Direct Sale Support Specialist is responsible for providing administrative support to the Direct Sale Specialist. · ...
2 weeks ago
The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. · This position is contingent upon contract award. Draft, edit, and proofread offic ...
1 month ago
Join Govcio as a Senior ServiceNow Enterprise Tools Support Specialist and protect national security through mission-critical system support. · Provide Tier II/III operational support and troubleshooting for ServiceNow and enterprise IT tools like SolarWinds, Splunk, SCCM, and Ap ...
1 month ago
Job SummaryThe Systems Support Specialist I provides basic help desk support for desktop workstations, laptops, and peripherals to both local and remote users. · Installs, fixes or repairs Windows platforms. · Loads baseline software. · Supports user accounts. · ...
2 weeks ago
The Systems Support Specialist I provides basic help desk support for desktop workstations,laptops,and peripherals to both local and remote users installing,fixing or repairing all Windows platforms systems files and directories. · Degree in Computer Science or 2+ years relevant ...
1 week ago
Inova Alexandria Hospital seeks a Perioperative Support Specialist to join the team. This role will be full-time Monday through Friday Day Shift. · Assists with equipment gathering and cleaning. · Gathers and packs instruments and sterile supplies. · ...
1 week ago
The Systems Support Specialist I (SS1) provides basic help desk support for desktop workstations laptops peripherals to both local and remote users installs fixes repairs all Windows platforms systems files directories loads baseline software supports user accounts access configu ...
1 month ago
+Job summary · The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. · +ResponsibilitiesDraft, edit, and proofread official correspondenc ...
1 month ago