- Provide administrate support to the SVP, two Directors and a Consulting Producer of the TVA production management department, while being mindful of deadlines and priorities.
- Organize heavy calendar scheduling, facilitate email, and phone correspondence; submit expense reports, handle purchase requests for supplies; book travel arrangements.
- Create a multi-city travel itinerary, considering time zones, weather delays, traffic, and fatigue levels.
- Review calendars and be strategic when it comes to managing the executive's time.
- Schedule conference rooms, meetings, and video chats.
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
- Draft correspondence on behalf of the executive(s).
- Act as "casual buyer" of all office supplies for the department and manage purchase orders and vendor contracts.
- Help create decks for presentation to executive management.
- Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork.
- Plan offsites as well as gatherings such as series premiere celebrations and service recognition parties.
- Attend bi-weekly Disney Junior production meetings to take notes.
- Help maintain the Animation Studio Tracker/database, inputting data on a regular basis.
- 2+ years supporting a Director or above and/or equivalent experience.
- Sharp written and verbal communication skills, including clean grammar and a robust vocabulary.
- Ability to multi-task and prioritize deadlines/deliverables.
- Strong proficiency with all types of computers, phones, and office equipment.
- Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur.
- A calm head and steady hand to deal with the unexpected.
- Confidence to learn new programs when necessary.
- Complete reliability handling confidential information.
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships.
- Flexibility to work overtime as needed.
- Very strong organizational skills and attention to detail.
- A professional demeanor, positive outlook, and a can-do attitude.
- Extensive knowledge of Keynote, PowerPoint or other software programs used to create decks and presentations.
- Extensive knowledge of Excel to create trackers.
- Experience working in a production company environment. The hiring range for this position in Glendale, CA is $57,900.00 to $77,500.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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Executive Assistant, Production Management - Glendale, United States - Disney Branded Television
Description
Job Summary:
Disney Television Animation is looking for an Executive Assistant to support the SVP, Production, two Directors of Production and a Consulting Producer. The primary focus of the job is heavy administration and scheduling in a vibrant, creative, talent friendly environment. The ideal candidate loves to solve problems, creates a friendly and inclusive atmosphere, is a self-starter and able to anticipate and manage shifting priorities with ease. A passion for family content and animation is a must
The Executive Assistant will be responsible for the day-to-day workings of the leader(s) supported and will be part of the team who oversee the "soup to nuts" production of multiple animated series that are the lifeblood of the Disney Junior channel. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages, and endless calendar jockeying, but this job is very much about people, about forming strong relationships with your leaders and co-workers, and about understanding how to leverage the human capital within the Disney enterprise to help the executive(s) flourish.
Responsibilities:
Basic Qualifications:
Preferred Qualifications:
