Facilities Department Secretary - Upland - Taylor University

    Taylor University
    Taylor University Upland

    1 day ago

    Description
    Location : Upland
    Job Type: Full Time Staff
    Job Number:
    Area: Facilities
    Opening Date: 01/16/2026
    Summary
    Mission and Commitment
    Taylor's mission is to develop servant-leaders marked with a passion to minister Christ's redemptive love, grace, and truth to a world in need.
    As a community, Taylor faculty, staff, and students commit to living out Christ's love and truth in the here and now. We worship together, serve one another, and grow in faith as we learn in the classroom, on the field, at chapel, and anywhere else we're doing Life Together.
    Position Summary
    The Facilities Administrative Assistant provides essential administrative and clerical support to the Facilities department. Serving as the primary point of contact, this position manages work orders, processes purchase orders and invoices, coordinates scheduling, maintains departmental records, and supports daily facilities operations. This role contributes to the effective maintenance of campus buildings, safety compliance, and coordination of facilities projects and services.
    Duties and Responsibilities
    Duties and Responsibilities
    • Testify to personal experience of salvation in Jesus Christ, affirm belief in the University's Statement of Faith, abide by and practice our Life Together Covenant, and both personally agree with and support the Foundational Documents of Taylor University.
    • Serve as the primary point of contact for the Facilities department by screening phone calls, greeting visitors, taking messages, and routing inquiries appropriately.
    • Process, track, distribute, and maintain records of maintenance work orders to ensure timely completion and follow-up.
    • Prepare and process purchase orders, invoices, requisitions, and check requests in accordance with institutional policies.
    • Monitor and maintain departmental supply inventories and vendor information.
    • Coordinate scheduling for meetings, appointments, training sessions, and safety inspections.
    • Maintain organized filing systems, databases, and records related to safety compliance, fixed assets, vendors, and departmental operations.
    • Prepare correspondence, including reports, memos, letters, agendas, and other departmental documents.
    • Compile data and assist with reporting needs as assigned.
    • Provide administrative support for vendor communications, including quotes, bids, and documentation related to capital and maintenance projects.
    • Perform additional administrative duties as assigned in support of Facilities operations.
    Typical Qualifications
    Education & Experience
    • High school diploma or equivalent required.
    • Associate degree or additional administrative training preferred.
    • Previous administrative or clerical experience required; experience in facilities, operations, or a related environment preferred.
    Knowledge, Skills, & Abilities
    • Proficiency in standard office software, including word processing, spreadsheets, and database systems.
    • Strong organizational and time-management skills with the ability to manage multiple priorities.
    • Excellent written and verbal communication skills.
    • Demonstrated attention to detail and ability to maintain accurate records.
    • Strong customer service orientation.
    • Ability to work independently and collaboratively in a team-based environment.
    01
    Please use this link ) to navigate to the Taylor University website to review the following documents, which are part of our Foundational Documents: - Mission Statement- Statement of Faith- Sanctity of Life Statement- Statement on Human Sexuality- Multicultural Philosophy Statement
    • Yes, I have read this page in its entirety and understand its contents
    • No, I have not read this page in its entirety or I do not understand its contents.
    02
    In reference to the Foundational Documents: Do you personally support these statements to be your own example of belief, and if hired by Taylor University, would you agree to abide by the Life Together Covenant, Sanctity of Life Statement, the Statement of Human Sexuality, the Statement on Multicultural Philosophy, Taylor University Mission Statement, and Statement of Faith?
    • Yes
    • No
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