No more applications are being accepted for this job
- Passing basic skills test based on the requirements of the position.
- Employment history in similar position(s).
- References indicating satisfactory skills and abilities in similar position.
- Must present transcripts of highest level of education within thirty (30) days of hire.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to meet the Physical Demands of the position.
- Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
- Must pass a background check, which includes employee paid fingerprinting.
- Recommendations that confirm dependability, punctuality, flexibility, loyalty and self-starting capabilities.
- Must uphold board policies and follow administrative procedures.
- Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
- Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
- Evidence of ability to assess and correct issues involving safety.
- Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
- Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
- Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job-related activities.
- Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email.
- Previous experience and/or training operating general office equipment such as: computer, copy machine, 10 key adding machine and fax machine.
- Knowledge of computer programs such as Word, Excel, etc. Ability to function within various software programs.
- Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage.
- Possess current first aid card or willingness to acquire one.
- Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
- AA degree or equivalent or comparable work experience in a secretarial/clerical office setting.
- Successful school office secretarial experience.
- Bilingual (English/Spanish) skills.
- Experience working with school district procedures, such as student registration, orientation and assisting with student bussing needs.
- Ability to work with interruptions while balancing daily office responsibilities.
- Positive evaluations and recommendations that support character and work ethic.
- Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
- Maintain confidentiality and practice discretion regarding students, staff, and parents.
- Interact with students, staff, parents, and the public in a positive, courteous, caring, inviting, and supportive manner; acting as a liaison when applicable, and maintaining confidentiality and practicing discretion as appropriate.
- Access calendars and schedule appointments for building/program administrators, and counseling and student support staff as appropriate.
- Maintain all payroll records, including additional pay slips; maintain a calendar of all staff absences, complete all monthly payroll reports per the district schedule.
- Check out and inventory of keys for all building staff and substitutes.
- Check out staff members at the end of the school year, including the compilation of contact information, records verification and location, keys, and other related information as needed.
- Assist in the distribution and collection teacher contracts and notices of reasonable assurance for classified staff.
- Implement the subsequent parts of the student registration process, including the collection and assembling of all necessary components of the student's application packet, and the scheduling of related counseling, special services, and administrative appointments.
- Perform data processing functions into PowerSchool, including the entering of student demographic, manually-entered grades (i.e, grades not automatically stored at the end of a grading term), out-of-district transcript information, and other appropriate academic information as needed.
- Prepare, log, and archive all building and program purchase orders, acquisitions, and invoices; maintain purchase card usage and access records, reconcile purchase card statements; assist in the monitoring of building and program budgets.
- Perform ASB Secretary duties, including the logging, collection, and receipting of associated fees and fines; completion and submission of associated reports to the District Office as necessary.
- Coordinate with the principal and counselor all graduation-related activities; act as the liaison between students, parents, and related vendors.
- Create, maintain, and distribute a current phone/contact tree of all staff members.
- Take the lead on securing substitutes for all staff members.
- Assist in the monitoring, management, and ordering of office and instructional supplies and calls for service for building/program copy machines.
- Assist in providing appropriate assistance to students, including medication management, application of first aid, distribution of bus tickets, and in other supportive functions as appropriate.
- Assist in the maintenance mailboxes and all school district forms in the mailroom.
- Assist in the creation and posting of meeting agendas and the preparation of meeting minutes.
- Assist in the preparation of all correspondence, forms, and reports for building/program administrators.
- Enter work orders into district reporting and schedule requesting software as needed.
- Assist in the answering of telephone calls and other receptionist-related activities as needed.
- If necessary, organize and coordinate the timely distribution and collection of Federal Impact Survey cards.
- Catalog, return, and archive all necessary forms to the appropriate District-level offices.
- Collect, submit, and perform all forms and procedures related to school field trips, including the scheduling of needed transportation and substitutes.
- Simultaneously perform multiple tasks that may or may not be related.
- Perform all duties within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
- Perform other job-related tasks as assigned by the Principal.
- Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
- Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
- Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Lead Secretary - Kennewick, United States - Kennewick School District
Description
CONDITIONS OF EMPLOYMENT
QUALIFICATIONS REQUIRED
QUALIFICATIONS PREFERRED
JOB RESPONSIBILITIES
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Kennewick School District's Non-Discrimination Policy