Office & Operations Manager - State College, PA
2 days ago
Job description
About Thrive HR Management
Thrive HR Management partners with growing small businesses and non-profits to simplify and strengthen their people operations. We provide hands-on, practical HR support — from compliance and policies to strategic growth planning — acting as an extension of our clients' leadership teams.
We are a small but growing team who have helped almost 200 clients in the last 4 years; many in the Centre County area. Our work is fast-paced, meaningful, and relationship-driven. We are looking for an Office Manager who will become the operational backbone of our organization.
Why This Role Matters
We need a steady, numbers-driven, calm-under-pressure professional who will:
- Own our internal administrative and financial operations
- Keep projects on track and within budget
- Be the first impression for new and existing clients
- Create order and structure as we continue to grow
At 6 months, success looks like this: You are confidently managing our systems and telling us what needs attention.
Key Responsibilities
Financial & Budget Management
- Manage Accounts Payable and Accounts Receivable
- Maintain internal bookkeeping in QuickBooks
- Assist with client payroll processing and audit-related reporting, as needed
- Track client budgets and flag overages
- Monitor project profitability and internal financial tracking
- Reconcile accounts and ensure financial accuracy
Client Experience & Administrative Leadership
- Serve as first point of contact for prospective and existing clients
- Set up new clients and projects in internal systems
- Enter and manage projects in Monday (or new system if implemented)
- Maintain strong documentation and organized records
- Follow up on invoices and client documentation
- Ensure client communication is timely and professional
Systems & Process Ownership
- Be the in-house expert on: QuickBooks, , THRYV, MinDoc
- Help evaluate and potentially transition to a new platform
- Lead system setup and data transfer if changes occur
- Document and refine internal processes (we are actively building SOPs with a consultant and Scribe)
- Identify inefficiencies and recommend improvements
Required Experience
- Minimum 3 years experience in accounting, bookkeeping, or office management
- Strong math and analytical skills
- Experience with AP/AR and financial tracking
- Advanced proficiency in Microsoft Office (Excel, Outlook, Word)
- QuickBooks experience strongly preferred
- Excellent written and verbal communication skills
HR experience is not required — we will train that.
Compensation & Benefits
- $38,000-$45,000 (based on experience)
- Performance-based bonuses tied to goals
- Occasional travel may be required
- No degree required
The Right Personality Fit
This role requires someone who:
- Remains calm under pressure
- Thrives on "closing the loop"
- Loves clean spreadsheets and balanced accounts
- Brings structure to chaos
- Can confidently redirect and prioritize leadership when needed
- Is proactive, not reactive
- Finds satisfaction in keeping others on track
You will work closely with two professionals who are strong in HR consulting & support. We need a counterbalance — someone grounded, steady, and detail-oriented who can keep operations running efficiently so we can focus on client service.
Industry background is flexible. If you are strong with numbers, organized, and enjoy being the operational anchor of a small business — we encourage you to apply.
Job Type: Full-time
Pay: $38, $45,000.00 per year
Benefits:
- Paid time off
- Retirement plan
Work Location: In person
Similar jobs
Lead operational processes to deliver sales and profits while protecting assets. · Assist Store Manager in planning and supporting scheduling. · Support truck unload and stocking processes. · Manage visual merchandising standards. · ...
1 month ago
+Job summary · Deliver a well-maintained, clean, safe, and secure living experience for students and guests;Responsibilities · Direct daily activities of staff and technical service employees to ensure best operational practices are followed in an effective manner; · Inspect resi ...
3 weeks ago
This position supports the vision and mission of the housing operations by overseeing the daily activities of an assigned set of buildings within a housing area including the direction of employees and initiation of all related actions to ensure effective operations, efficient us ...
3 weeks ago
We are seeking an energetic service-oriented leader who can effectively direct train coach motivate engage and provide feedback to the staff supervisors and managers on a daily basis in accordance with the standards of Shaner Hotels and the franchise if applicable. · This positio ...
1 month ago
Perks & Benefits: · At KCF, we are committed to providing best-in-class benefits, engaging development opportunities, and powerful perks that are focused on bringing out the best in you. · Full-time benefits include: · 100% company-paid Medical, Dental, Vision, Disability, and Li ...
8 hours ago
The Task Force Operations Manager will be responsible for the successful operation and administration of all departments in the hotel. · ResponsibilitiesHiring and processing staff. · Writing schedules. · ...
1 week ago
A model of professionalism with strong work ethic, integrity, and respect for others. Customer-centric, understanding how the importance of exceptional service contributes to growing store sales. An educator, coach and mentor that inspires team associates based on their individua ...
1 month ago
The Cocoziello Institute of Real Estate Innovation within the Office of the Senior Vice President for Research seeks to hire a Project Manager of Institute Operations , to lead and support institute‑level projects and initiatives that advance academic, research, and outreach prio ...
3 weeks ago
The Operations Manager plays a critical leadership role within TUDI's Commercial Service team, driving operational excellence, · revenue growth, · and an exceptional customer experience.5+ years of HVAC industry experience · Experience successfully leading a fast-paced service or ...
1 week ago
Minitab is one of the only software companies capable of standardizing data collection and analysis across global manufacturing operations—from the factory floor to the quality lab and beyond. · ...
1 week ago
Minitab is one of the only software companies capable of standardizing data collection and analysis across global manufacturing operations—from the factory floor to the quality lab and beyond. · This isn't about selling a tool; it's about helping customers establish a shared foun ...
1 week ago
We're expanding our connected manufacturing platform and seeking a strategic Partner Account Manager (PAM) to grow our Prolink partner ecosystem. · Recruit, develop, and manage Prolink partners · Create and execute regional partner business plans · Align partner strategy with Min ...
1 week ago
The Task Force Operations Manager will be responsible for the successful operation and administration of all departments in the hotel. · Hiring and processing staff. · Writing schedules. · Assisting with payroll/accounting. · Handling employee relations. · ...
1 month ago
This Housing Operations Manager will oversee daily activities of assigned buildings within a housing area including direction of employees and initiation of related actions to ensure effective operations. · Direct daily activities of staff and technical service employees to ensur ...
1 week ago
Live Nation Entertainment is the world's leading live entertainment company. This role will do financial performance and results, recruitment training management of staff maintenance all standards set by House of Blues. · ...
1 week ago
The Task Force Operations Manager will be responsible for the successful operation and administration of all departments in the hotel. · ...
3 weeks ago
We're building a world of health around every individual — shaping a more connected convenient and compassionate health experience. At CVS Health you'll be surrounded by passionate colleagues who care deeply innovate with purpose hold ourselves accountable and prioritize safety q ...
1 week ago
We are seeking a Product Management Operations Specialist to support our Reference Standards product portfolio and help drive excellence across the product lifecycle. This is an ideal opportunity for someone who enjoys working at the intersection of technical expertise, product o ...
4 weeks ago
This position assists in the management of day-to-day program operations. · Assists in the management of day-to-day program operations including personnel administration, supervision, and oversight. · ...
1 month ago
Overview: Operations Site Manager · Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-a ...
17 hours ago