Admin. Assist to the Director of Facilities - Scottsdale, Arizona
2 days ago
Job description
GENERAL RESPONSIBILITIES: FLSA: Hourly
Supports District schools and principals in their effort to foster an optimal educational environment for students. Provide administrative assistance to the Facilities & Construction Department.
MAJOR DUTIES:
- Coordinate all facility requests. Including contracts, insurance and scheduling with all school sites.
- Security scheduling for weekend events (churches, sports etc.).
- Troubleshoot telephone-programming problems for all school sites and provide technical support for telephone system to district employees.
- Order, distribute and log all cell phones for district employees.
- Input all utilities for school sites: gas, electric and water bills.
- Input completed skilled work requests.
- Answer phones and direct calls or messages to the appropriate individual.
- Provide customer service.
- Handle problems associated with refuse hauler.
- Collect invoices from facilities staff and distribute to the appropriate department.
- Maintain alarm log on all schools.
- Maintain warranty log on all schools.
- Open, sort and prioritize mail.
- Prepare correspondence.
- Complete remote requisitions for facilities department and distribute purchase orders accordingly.
- Keep updated purchase order list.
- Keep facilities staff updated on events and meetings.
- Prepare all material needed for meetings.
- Process and submit time sheets for Facility & Construction department.
- Maintain all construction files.
- Order parts.
- Complete other related duties and tasks as assigned.
QUALIFICATIONS:
- High school graduate or equivalent.
- Secretarial or clerical experience.
- Ability to type accurately and use word processors.
- Capable of operating office machines and equipment (to include 2-way radio)
- Computer literate in word processing and spreadsheet software.
- Effective interpersonal and communication skills.
- Must be able to perform major tasks.
- Must be able to work independently from oral and/or written instructions.
ESSENTIAL SKILLS AND ABILITIES:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and/or controls, varied keyboard activity; and reach with hands and arms.
The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
SUPERVISION: Received from:
Director of Facilities & Construction
Given to: None
EVALUATION: Annually in accordance with the policy of the Governing Board.
Grade 26 12 Month
Similar jobs
The Country Club at DC Ranch is seeking an experienced Director of Facilities to help shape the spaces that define the member experience at one of Scottsdale's premier private country clubs. · ...
1 month ago
+We are proud to be recognized as Ranking Arizona�s #1 Multifamily Builder and Manager, a Best Place to Work in the Multifamily Industry, Healthiest Employer by the Phoenix Business Journal, and more. · Oversee the hands-on maintenance duties necessary to maintain and enhance the ...
6 days ago
We are proud to be recognized as Ranking Arizona's #1 Multifamily Builder and Manager... · ...
1 month ago
We are hiring an Associate Director of Facilities to oversee a portfolio of 12-18 Class-A Communities in Arizona.This includes performing consistent inspections, diagnosing problems and making necessary repairs in areas such as HVAC, electrical, plumbing, pool maintenance. · ...
1 month ago
We are proud to be recognized as Ranking Arizona's #1 Multifamily Builder and Manager, · We are hiring a Regional Facilities Director (Associate Director of Facilities) to join our operational leadership team. · You will oversee a portfolio of 12-18 Class-A Communities and provid ...
1 month ago
We are currently searching for a highly organized, relationally mature, and spiritually grounded Church Facilities Director of Operations to oversee our financial administration, campus facilities, and front office operations. · ...
1 week ago
We are pleased to share an exciting opportunity at Terros Health for the Director of Facilities position. If you are interested in working for one of the State's Leading Integrated Healthcare Organizations that promotes Hope, Health and Healing, we encourage you to apply · Suppor ...
1 month ago
We are pleased to share an exciting opportunity at Terros Health for the Director of Facilities position. · Terros Health is a health care company focused on the whole person, providing primary care and specializing in mental health and substance use treatment for over 50 years. ...
1 month ago
We are pleased to share an exciting opportunity at Terros Health for the Director of Facilities position. · Terros Health is a health care company focused on the whole person, providing primary care and specializing in mental health and substance use treatment for over 50 years. ...
1 week ago
The Director of Facilities will play a pivotal leadership role in evolving the Facilities function from a primarily reactive, equipment-focused operation into a strategic, enterprise-level business partner. · This role requires a hands-on, engineering-led leader who can balance m ...
4 weeks ago
We are partnering with a national multifamily property developer to identify an experienced Director of Facilities and Service to oversee a large Phoenix-based portfolio. · This role is ideal for a proven regional maintenance leader with a strong multifamily background, extensive ...
1 month ago
We are pleased to share an exciting opportunity at Terros Health for the Director of Facilities position. Terros Health is a health care company focused on the whole person, providing primary care and specializing in mental health and substance use treatment for over 50 years. · ...
1 month ago
We are partnering with a national multifamily property developer to identify an experienced Director of Facilities and Service to oversee a large Phoenix-based portfolio. · Oversee facilities and maintenance operations for a 10,000+ unit multifamily portfolio · ...
1 month ago
The Facilities Director will be responsible for developing, overseeing, and managing programs, budgets, and project plans for new construction, relocation, and expansions for a multi-site healthcare company with operations in Dallas,TX and Phoenix,AZ. This position will further b ...
2 weeks ago
The Facilities Director will be responsible for developing, overseeing, and managing programs,budgets,and project plans for new construction,relocation,and expansions. · This position will further bethe responsibility of maintaining optimal functioning of current building systems ...
2 weeks ago
As the Director of Facilities at Chase Field, you will play a crucial role in ensuring the smooth operation of all facilities within the Stadium. · ...
1 month ago
As the Director of Facilities at Chase Field you will play a crucial role in ensuring the smooth operation of all facilities within the Stadium. · ...
1 month ago
The Director of Facilities will play a pivotal leadership role in evolving the Facilities function from a primarily reactive, equipment-focused operation into a strategic, enterprise-level business partner. · ...
4 weeks ago
The Director of Facilities at Chase Field will oversee the smooth operation of all facilities within the Stadium. · Daily supervision and safety oversight of the facilities team to ensure maintenance tasks are completed on time. · Cleans and maintains equipment including ovens gr ...
3 weeks ago
The Facilities Director will be responsible for developing programs budgets and project plans for new construction relocation and expansions. · Implementing preventative maintenance programs. · Maintaining optimal functioning of current building systems. · ...
2 weeks ago