executive assistant to president - Burbank, CA , USA, United States - Walt Disney Co.

Description

Job Summary:

At Disney Entertainment Television, you'll help us tell stories that touch millions of people around the globe and new ways for us to connect with the world.

Now is your opportunity to unleash your skills...

As an essential member of the administrative support team, this position requires someone who has a professional communication style, pays close attention to detail, has top-notch organizational skills, and the ability to juggle multiple high-priority requests and meet tight deadlines.

It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company.

Ideal candidates should possess poise, strong communication skills and represent the Executive's office.

Seeking candidates who enjoy handling administrative operations, are self-starters able to anticipate the Executive's needs and respond with urgency to changing priorities.

Also, will handle confidential information, offer creativity to initiate enhancements and maximize work efficiency, demonstrate action-oriented follow-through, apply technology skills using a variety of computer programs, be flexible with work schedule, and meet impromptu demands.

Responsibilities:

• Perform administrative duties including, but not limited to, heavy calendar management, screening and routing phone calls, processing expense reports, and ensuring timely and effective communications.
• Manage the planning, coordination, and execution of events and frequent business travel, including trip logistics and itinerary, and meeting coordination; provide remote support of the Executive as needed while traveling.
• Set up meetings, submit drive-on passes and various other administrative tasks.
• Manage office environment by organizing documents, maintaining supplies and COUPA purchasing.
• Attends creative meetings to take minutes and track action items.
• Interact with the Manager, Office of the President (Onyx Collective) along with a wide variety of Disney and external contacts on behalf of the Executive.
• Handle internal and external communications with high degree of diplomacy.
• Handle confidential and other sensitive information.
• Handle gift purchases/delivery.
• Pull and prepare reports and documents for the Executive; maintain databases.
• Provide backup to other assistants and contribute to common administrative duties.
• Support special projects, promotions, events, and/or programs, as needed.

Basic Qualifications:

• A minimum of 3 years' administrative experience supporting a senior level executive (agency, production company, studio, network or corporate environment preferred).
• Passion for career in TV development / programming.
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external.
• Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through.
• Demonstrates curiosity, business acumen and a desire to understand the 'big picture'.
• Demonstrated flexibility and professionalism in an environment where change is constant.
• Proven ability to handle confidential and sensitive information in a professional manner.
• Self-starter, with ability to work with limited supervision, exercise good judgement, anticipate issues and proactively problem solve.
• Excellent attention to detail and accuracy.
• Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote and Outlook), as well as SAP. Ability to manage various reports and presentations for the department.

Preferred Qualifications:

• 4+ years' prior experience supporting senior-level executives in a corporate environment, entertainment strongly preferred.

The hiring range for this position in Century City, CA is $70,000 to $93,800 per year based on a 40 hour work week.

The amount of hours scheduled per week may vary based on business needs.

The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.