Project Coordinator - Ontario, United States - Tech24

Description

Job Description

Project Coordinator

Tech24 and Tech24's subsidiaries are a full-service commercial kitchen equipment repair company. We provide complete foodservice equipment installation, maintenance and repair services for restaurants, QSRs, convenience stores, retailers, coffee shops, and concessions operations; specializing in commercial cooking, refrigeration, and HVAC equipment. We are a nationwide company, headquartered in Greenville, SC with local branches located coast to coast.

We are eager to welcome an Install Project Coordinator to join our team. This position will focus on providing administrative support and utilizing advanced Excel skills to manage and track our projects.

The Project Coordinator position requires an above average attention to detail, concern for the accuracy of work, and a strong commitment to tasks being completed on time. The Project Coordinator effectively coordinates multiple team members/subcontractors by performing various coordinating tasks such as scheduling, expense management, communication, and timesheet/invoice approval.

Duties:

• Monitoring project progress and creating project status reports for Manager/s
• Assisting with resource scheduling, to ensure that team leads have the resources needed
• Scheduling meetings and facilitating communication between the Project Manager/s, leads and stakeholders throughout the project life cycle
• Managing project documents such as the project plan, schedule, or scope statement, as directed
• Executing a variety of administrative tasks such as billing and local invoice reconciliation
• Provide excellent customer communication
• Establish relationships and collaboration with equipment dealers, customers, and subcontractors
• Assist Project Manager with preparing the overview of the project
• Issue purchase orders to suppliers and subcontractors as needed
• Coordinate deliveries as needed
• Adjust documentation, if necessary, to execute a successful project
• Learns and utilizes Field Service Management Software, Microsoft Suite and tools appropriately
• Update status and resolution in customer's 3rd party portal as needed
• Submits and follows up on estimates inside customer's 3rd party portal as needed
• Communicates changes to project status to appropriate administrative personnel or management
• Assist with fleet management and coordination as assigned
• Provide backup dispatching as needed
• Other duties as assigned

Requirements:

• High school Diploma or equivalent preferred
• Work well under pressure and ability to meet deadlines
• Exceptional multi-tasking skills
• Exceptional verbal, and written communication as well as problem solving skills
• Proficient computer skills (MS Office): sort, filter, pivot, functions, formulas
• Exceptional organization and attention to detail
• Must be motivated, self-starter, and able to follow through on duties and assignments with minimal supervision
• Project management certification is a plus
• Previous experience in the HVAC and/or food service industry is a plus

Benefits Include:

• On demand training and full trouble shooting support.
• Company sponsored and manufacturer's training
• Company uniforms, phone, vehicle, and gas card
• Medical, vision, and dental insurance and short-term disability plans
• Company paid long term disability and life insurance
• Paid time off and paid holidays
• 401(k) retirement savings plan with Company match with immediate vesting