Sales Contract Specialist - Irvine
2 days ago
Job description
Position:
Sales Contract Specialist
Department:
Sales Operations
Location:
Irvine
Reports to:
Director of Sales Operations
The Sales Contracts Specialist plays a key role on the Sales Operations team by managing the end-to-end contract process for customer agreements.
Key Responsibilities
Contract Creation & Sales Support
Train and support Sales Representatives on creating agreements using approved contract templates
Prepare, review, and process standard contracts, amendments, and addendums
Ensure all agreements comply with internal policies, pricing rules, and approval requirements
Cross-Functional Collaboration
Partner with Compliance to incorporate approved custom language and ensure regulatory adherence
Coordinate with Finance on non-standard pricing, payment terms, or contract language
Escalate exceptions and manage approval workflows as needed
Contract Review & Quality Control
Audit agreements for accuracy, completeness, and required approvals prior to execution
Ensure contracts are properly signed and stored according to company standards
Maintain version control and accurate documentation
CRM & Documentation Management
Upload executed contracts and related documentation into the CRM system
Maintain accurate contract records and metadata for reporting and audits
Support internal audits and contract lifecycle tracking
Process Improvement
Identify recurring issues or bottlenecks and recommend process improvements
Assist with documentation of contract processes and training materials
Required Qualifications
2–4 years of experience in Sales Operations, Contracts Administration, Deal Desk, or Order Management (required)
Experience working with contracts, order forms, agreements, amendments, or similar documents
Strong attention to detail with the ability to manage multiple agreements simultaneously
Comfortable working cross-functionally with Sales, Finance, and Compliance teams
Experience using a CRM system or document management tools (HubSpot preferred)
Strong written communication skills
Experience supporting a sales team in a regulated or compliance-driven environment
Familiarity with contract workflows and approval processes
Basic understanding of revenue, pricing, or billing concepts
Experience auditing or quality-checking contracts
Highly organized, self-directed, and able to manage multiple priorities in a fast-moving environment.
Ability to work on-site in Irvine, CA.
Working Conditions & Physical Requirements
Primarily office-based with standard business hours
Prolonged periods of sitting and working at a computer are required.
Must be able to communicate effectively via phone, video conferencing, and email.
Ability to review contracts and documentation on a screen for extended periods of time.
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