Payroll Specialist - Fresno - Affinity Truck Center

Description

divh2Payroll Specialist/h2pAffinity Truck Center is an established leader in new and used truck sales, parts and service, lease and rental, and financing.

We have built our reputation on the work of our dedicated and experienced staff. We believe that our people are a key driver of our success.

We offer a competitive wage and benefits package, a unique level of concern for our employees, and a stimulating work environment.

At Affinity Truck Center, you can expect to be part of a team of people who care about their work, their clients and each other./ppThe Payroll Specialist is responsible for preparing, processing, and auditing payroll for all dealership locations.

This role ensures accurate and timely payroll submissions, supports compliance with federal and state laws, coordinates with HR and department managers, and serves as a key resource for payroll-related questions.

/ppJob Responsibilities:

/pulliProcess semi-monthly payroll accurately and on time for all employees, including regular hours, overtime, bonuses, commissions, sick/vacation time, and adjustments./liliReview timecard submissions for completeness and accuracy; follow up with managers for missing punches or approvals./liliPrepare and reconcile payroll registers, general ledger payroll accounts, and payroll journal entries./liliCompile employee time, production, and payroll data from time sheets and other records./liliIssue and record adjustments to pay related to previous errors or retroactive increases./liliMaintain payroll records across all active employees and terminations./liliBuild strong working relationships across departments to proactively resolve payroll-related issues, ensure timely follow-through on outstanding items, and keep managers informed of status updates, concerns, and resolutions./liliVerify compliance with federal, state, and local payroll, wage, and hour laws./liliCoordinate with HR regarding new hires, terminations, pay rate changes, and benefit deductions./liliProcess paperwork for new hires and enter employee information into the payroll system./liliSupport audits and provide payroll documentation upon request./liliMaintain confidentiality of payroll and personnel information./liliIdentify opportunities to improve payroll processes, controls, documentation, and support payroll system updates./liliProvide excellent customer service to employees with payroll-related inquiries./liliDesign, evaluate and modify benefits policies to ensure that programs are current, competitive, and in compliance with legal requirements./liliAnalyze compensation policies, government regulations, and prevailing wage rates to develop a competitive compensation plan./liliFulfill all reporting requirements of all relevant government rules and regulations, including the Employee Retirement Income Security Act (ERISA)./liliDirectly prepare and distribute written and verbal communication to inform employees of benefits, compensation, and personnel policies./liliAdminister, direct, and review employee benefit programs, including the integration of benefit programs./liliPrepare and maintain detailed job descriptions and classification systems and define job levels and families in partnership with other managers./liliKeep track of employees leave time, such as vacation, personal, and sick leave./liliKeep abreast with federal, state, and local payroll, wage, and hour laws. Notify Owner/GM/Accounting/HR of all new and upcoming changes, ensuring timely implementation and ongoing compliance with California Labor Code, FLSA, tax regulations, and local ordinances./liliEnsure accurate calculation, reporting, and remittance of payroll taxes and deductions, including federal, state, and local taxes, garnishments, benefits, and voluntary deductions; reconcile payroll reports and resolve discrepancies promptly./liliPartner with managers and supervisors to ensure smooth and accurate payroll processing, including providing guidance and support on timecard review and edits, meal and rest period compliance, missed or late punches, overtime calculations, and resolution of discrepancies in accordance with California labor laws and company policy./liliPerforms other duties as assigned.

/li/ulpRequirements:

/ppQualifications:
/pulli23 years of payroll processing experience; dealership or multi-location experience preferred./liliKnowledge of California payroll laws and regulatory requirements./liliStrong analytical skills and high attention to detail./liliExperience with payroll systems (e.g., Paylocity or similar)./liliAdvanced proficiency in Microsoft Office (Word, Excel, Outlook)/liliAbility to maintain confidentiality and work with sensitive information./liliStrong communication, customer service, and interpersonal skills, with the ability to build trust and collaborate effectively with managers and staff.

/li/ulpWork Schedule and Travel:

Due to the nature of our business, and the duties of the position in particular, the actual schedule you will be required to work will vary based upon many factors, including, but not limited to, the business needs of our Company, the schedules of our customers, the season of the year, etc.

You may also need to travel out of State for meetings, training, conventions, etc. You will be reimbursed for travel expenses in accordance with Affinity Truck Centers travel policy.

/ppPhysical Requirements:

The physical requirements for this position include the following:/pulliEnvironment: Frequently works inside/outdoors in varying weather conditions and temperatures/liliEnvironment: Occasional exposure to excessive loud noise/liliEnvironment: Frequent Exposure to dust, gas, fumes, chemicals, etc

/liliLifting and carrying:

Frequently lift and carry items weighing up to 20 pounds/liliBending, twisting, stooping, reaching: Must be capable of frequent twisting and bending down to pick up items from lower shelves, and reaching up for items stored at higher levels

/liliVision:

Must have at least 20/40 acuity in each eye with or without correction

/liliHearing:

Ability to perceive a forced whisper at a distance of 5 feet or less, with or without hearing aids

/liliMobility:

Ability to enter and exit the vehicle safely and efficiently

/liliService Dept Personnel Mobility:

Capability to climb into and out of trucks, which may involve using steps or ladders./liliDexterity in operating controls such as steering wheels, pedals, and gear shifts.

/liliStanding:

Must be able to remain in a stationary position for a certain percentage of the workday, such as 50% or more/liliWalking: Regularly moving about on foot within the work area, which may involve navigating through tight spaces or uneven surfaces

/liliHand Dexterity:

Frequent use of hands and arms for grasping, fine manipulation, pushing and pulling, reaching, typing, etc

/liliSitting:

Frequent sitting while using a computer, sitting at a desk, attending meetings, trainings, seminars, etc

/li/ulpMental Requirements:

The mental requirements for this position include the following:/pulliAbility to learn new tasks effectively/liliService Dept. Personnel ability to learn new skills effectively such as negotiating and de-escalation skills/liliAbility to take direction from others in a leadership and/or similar role/liliMust have the capacity to follow and remember processes and procedures/liliMust maintain focus on assigned tasks/liliAbility to complete tasks independently without supervision/liliAbility to communicate effectively with visitors, customers, and colleagues/liliAbility to multi-task/liliAbility to prioritize/liliAbility to work alone/liliAbility to work in groups/liliAbility to assist customers in a friendly manner/liliAbility to communicate with others in a professional and respectful manner/liliAbility to problem solve/liliAbility to analyze and resolve issues/liliAbility to exercise discretion confidentiality/liliAbility to engage in ethical conduct and decision making/liliAbility to adhere to all company guidelines, policies, and procedures/liliAbility to take criticism in a constructive manner/liliAbility to maintain focus over long periods while driving/liliCapacity for quick decision-making in response to changing traffic conditions or emergencies/li/ulp

Privacy Data Notice:

Affinity Truck Center collects information that is shared with third parties to build profiles and personalize your experience throughout your employment.

To view the categories of personal information we collect and the purposes for which the information is used, to exercise your rights under the California Consumer Privacy Act (CCPA) or, to access Affinity Truck Center Privacy Policy disclosures at any time, visit the company website or email the HR department.

We are an equal opportunity employer/p/div