Legal Support Specialist - Sacramento, United States - The Phoenix Group

Description

Our client is looking for a Litigation Legal Secretary (Legal support specialist) to join their Sacramento, CA team

Duties & Responsibilities:

• Collaborate with secretarial teammates to ensure coverage of other attorneys in various practice groups during times of need.
• Maintains legal files (both paper & electronic), organizes and file documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence
• Processes time entry, prepares conflict checks, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepares of billing invoices, and other administrative duties, as needed by the department
• Prepares spreadsheets of client litigation matters and sends reminders to attorneys for updates, and updates the spreadsheets accordingly
• Preparation of billing entries for supported attorneys and review of their prebills prior to attorney review to correct for typographical and grammatical errors, and to ensure entries are billed to the correct matter

Skills & Competencies:

• Established understanding of Labor & Employment and litigation laws as they relate to individuals, partnerships and corporations. Familiarity with various State Court Rules, especially California, and Federal Rules of Civil Procedure rules for court document filings
• California e-filing or filing practices experience is mandatory for this role
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
• Work efficiently with the ability to multi-task while maintaining the highest quality work product
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills and ability to manage time effectively