Advance Office Clerk with Security Clearance - San Antonio, TX, United States - BEAT LLC

Description

Title:
Advance

Office Clerk Location:
BAMC (San Antonio, TX)

Clearance:
Public Trust Clearance or above preferred
A Public Trust Clearance is not required day one but will be processed and therefore must be a US Citizen able to obtain a clearance

Summary:
Provide reception and administrative support in non-direct patient care areas, serving in the roles of Work Order Clerk, TMDE Coordinator, and Supply Parts Clerk
Customer and BES service-oriented duties that require telephonic, face-to-face, email, etc
communication
Accepting only clean/decontaminated MDE into the BES shop
Receive MDE work requests telephonically and/or in person and enter appropriately in the APSR
Maintain APSR work order register; assign/issue MDE to the appropriate team's inbox; notify, issue, and return MDE back to the customer
The PC retrieves MDE
Verify work order information elements are accurate and align with the equipment record
Ensure the Maintenance Expenditure Limit, Date in Service, Life Expectancy, Location, and Warranty/Contract Data are listed and correct
Retrieve, modify and create maintenance/equipment life cycle queries using designated business software in APSR to generate various management reports
Ensure all required reports are completed, reviewed/approved and forwarded to the appropriate activity as required
Update internal documents and rosters as required by the NCOIC
Reconcile the warranty service report monthly
Purge the warranty file of all expired items
Ensure that a warranty file is established and maintained for all new MDE received
Review open unscheduled work orders to identify MDE under warranty over 30 days old
Send monthly SPM notifications for the following month
Request read receipts and save the emails (to include read receipts) in the shared drive by the 15th of the month
Send UL Register to customers by the 21st calendar day, or first working day thereafter, of the month
Maintain BES disinfection station supplies
Pick up boxes/parts from the warehouse
Receive and issue parts to BMETs and SAs within allotted timeframe
Stock and inventory excess parts and update records in the APSR
Identify supply stock beyond "use dates" and prepare/send for disposition
Issue, receive, and maintain inventory of tools and TMDE
Stock and maintain inventory of supply parts

Requirements:
High school graduate or equivalent
Minimum of six (6) months experience clerical, inventory, and parts supply tasks

Knowledge, Skills and Abilities:
Detail oriented and able to effectively manage time
Able to inventory, ship, receive, and issue MDE, parts and supplies, to include standard office supplies as well as MDE parts and accessories
Knowledge and skill in using standard Microsoft operating systems, Microsoft Office suite of products for Office Automation, and administrative and clinical software products currently in use at BAMC
Ability to maintain accurate records of repairs, calibration, and tests
Understand and comply with TJC and other applicable standards and regulations
Ability to lift up to 50 pounds of equipment; to push/pull equipment carts; and to kneel, stand, bend, and reach during MDE retrieval, document filing, and processing of supply
Skilled in effective communications verbally and in writing, accurately and completely document MDE information in APSR
Able to communicate with clinical staff and provide assistance

Duty Location:
Brooke Army Medical Center (BAMC) to include other areas of responsibilities at JBSA, Fort Sam Houston, Texas, and outlying areas TBD
(i.e
Corpus, Christie, Houston, Camp Bullis, Schertz, etc...) Predominately work is located on site at BAMC.