Bilingual (Spanish/English) HR & Safety Assistant - Milford - Maple Leaf Farms

    Maple Leaf Farms
    Maple Leaf Farms Milford

    2 weeks ago

    Description
    Essential Duties

    Human Resources Administration
    • Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.
    • Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.
    • Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.
    • Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.
    • Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs.
    • Maintain office supplies by submitting orders as needed.
    • Provide clarification and guidance on employee handbook policies and procedures as needed.
    • Provide UKG support to employees and the HR team as needed.
    • Provide administrative support by serving as a backup for entering new hire data into the HRIS system
    • Perform other related duties and responsibilities as assigned to support the Human Resources department.
    Safety Administration
    • Administer and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections.
    • Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively.
    • Transfer manual inspections, checklists, and audits to Safety 101 across our business units.
    • Maintain and ensure corrective actions are submitted and executed.
    • Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts.
    • Provide general administrative assistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation.
    Skills, Abilities, and Education
    • Education: High school diploma or equivalent required. Associate's degree in Human Resources, Business Administration, or Occupational Safety preferred.
    • Experience: Minimum of 1-3 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred.
    • Certifications: None required; HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus.
    • Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English.
    • Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred; ability to operate standard office equipment.
    • Skills and Abilities:
    • Excellent organizational skills with strong attention to detail
    • Ability to handle confidential and sensitive information with discretion
    • Strong interpersonal and customer service skills
    • Ability to work independently and as part of a team
    • Professional demeanor and dependable work ethic
    • Willingness to assist with employee events, safety initiatives, and culture-building activities
    • Ability to compile, track, and report data accurately to support HR and Safety KPI reporting
    • Cultural Match/Behavioral Competencies:
    • Demonstrates integrity, respect, and accountability
    • Flexible and adaptable to changing business needs
    • Approachable, supportive, and team-oriented
    • Shows initiative and commitment to delivering high-quality work
    • Values collaboration across HR, Safety, and Operations to promote a safe and engaging work environment
    Equal Opportunity Employer
    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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