Judicial Assistant - Tucson - Oro Valley, AZ

    Oro Valley, AZ
    Oro Valley, AZ Tucson

    3 days ago

    Part time
    Description
    Salary: $21.85 Hourly
    Location : Oro Valley, AZ
    Job Type: Part Time
    Job Number: 25/
    Department: Town Court
    Opening Date: 02/23/2026
    Closing Date: Continuous
    POSITION SUMMARY
    First review of applications on March 13, 2026
    Under general supervision, performs highly skilled administrative support work for the Town Magistrate. Performs work involving knowledge of legal procedures, principles, forms and terminology.
    ESSENTIAL FUNCTIONS
    • Exercises considerable initiative, latitude and independent judgment, with limited supervision, making decisions regarding case flow management for the division, such as requests to calendar and/or vacate hearings or trials and calendar additions.
    • Serves as the judicial liaison for the division by answering, directing and responding to incoming calls or emails from the legal community, the public and court staff.
    • Performs research necessary to answer inquiries, resolve problems and/or complaints.
    • Reviews incoming documents and pleadings to ensure compliance with court rules, local rules, Rules of Criminal and Civil Procedure and Arizona Revised Statutes.
    • Sets priorities for incoming documents and requests from the Judge, court staff, legal community and/or the public.
    • Monitors, coordinates and manages the Judge's calendar by entering data into an automated or manual division calendar from minute entries, court documents and pleadings.
    • Assigns hearing dates and trials for the Judge and enters into the court's automated tracking system.
    • Coordinates the Judge's calendar with the calendar of others.
    • Prepares, drafts and finalizes in chambers orders, notices and under advisement rulings generated outside of the courtroom setting, as well as correspondence and memoranda.
    • Schedules and maintains the Judge's calendar of non-trial related events.
    • Prepares preliminary and final jury instructions and the jury verdict forms, if directed by the Judge.
    • Prepares and completes travel arrangements and forms for the Judge and submits necessary forms for reimbursement of expenses.
    • Prepares annual financial disclosure statements for signature and distribution.
    • Takes and transcribes dictation.
    • Explains and monitors compliance with rules and procedures for the court.
    • May perform the functions of the bailiff as needed.
    • Maintains the Judge's office equipment and supplies for the office and courtroom.
    • Assists in answering phones and covering the front desk as needed.
    • Performs related duties and projects as necessary.
    KNOWLEDGE, SKILLS AND ABILITIES:
    • Knowledge of legal terminology, legal practices and procedures, business English, spelling, grammar, punctuation, legal record keeping and general office practices and procedures.
    • Knowledge of, and familiarity with, a municipal court structure, court operations, rules, regulations and procedures for various proceedings.
    • Knowledge of computer and Windows based software such as Outlook, Excel, Word, WordPerfect, Adobe Acrobat and the ability to work with databases.
    • Knowledge of, or ability to learn, Town and Department policies and procedures.
    • Ability to exercise independent judgment in making decisions and demonstrate tact and diplomacy when representing the Judge and the court to the legal community, the public and other court staff.
    • Ability to adhere to the code of conduct for judicial employees.
    • Ability to effectively interpret, explain and monitor compliance with court policies, legal practices and procedures, preparing various legal documents and correspondence and maintaining the confidentially of information.
    • Ability to communicate effectively both verbally and in written communication.
    • Ability to interact with diverse groups of people and respond to emotionally charged individuals in a professional and productive manner.
    • Ability to perform multiple tasks simultaneously in a flexible and efficient manner.
    MINIMUM QUALIFICATIONS
    • A high school diploma or GED.
    • Four (4) years' administrative experience working in the municipal court system or legal office environment processing legal documents.
    • An equivalent combination of education and experience may be considered.
    ENVIRONMENTAL FACTORS AND WORKING CONDITIONS
    • Work is performed in an indoor environment.
    • Must be able to lift or move up to twenty-five (25) pounds.
    • Regular, daily attendance is an essential function for this position.
    The Town of Oro Valley is an Equal Employment Opportunity employer. The Town does not discriminate in the provision of employment opportunities, benefits or privileges; create discriminatory work conditions; or use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person's race, color, national origin, age, religion, disability status, gender, veteran status, political affiliation, sexual orientation, genetic information or marital status.
    Why Apply
    Oro Valley is a planned community cradled in the shadows of the magnificent Santa Catalina Mountains, with hiking trails through Catalina State Park, hiking and bicycle trails throughout the Town, world-class golf courses, horseback riding and a long-valued cultural tradition, vibrant for over a thousand years. Oro Valley has received many accolades through the years and is proud to have been named: Best Places to Live in Arizona, Best Towns for Families and Best Places in America to Live and Launch a Small Business.
    Oro Valley is located in northern Pima County, just three miles north of Tucson, and a quick drive to the University of Arizona and Tucson International Airport. With average high temperatures of 83.4 degrees, average lows of 53.8 degrees, the town sits at an elevation of 2,640 feet, covers more than 34 square miles and has a current population of 41,011. Oro Valley was incorporated in April, 1974. Oro Valley is also quickly developing a strong reputation as home to the emerging bioscience and biotech industries. We are a young, diverse, dynamic community with a responsive government and our schools are among the finest in Arizona.
    The Town of Oro Valley has a council/manager form of government. Six council members and the mayor are elected for four-year terms. The town manager is appointed by town council. The Town of Oro Valley provides high-quality services including: police, planning, zoning, construction, inspection, transit services, traffic engineering, street maintenance, storm water management, flood control, water utility, parks, recreation, aquatics, library, cultural resources, economic development, constituent services, community and media relations, budget development, debt and investment management, attorney services, magistrate court and more.
    01
    Do you have a high school diploma or GED?
    • Yes
    • No
    02
    Do you have four (4) years' administrative experience working in the municipal court system or legal office environment processing legal documents? Please explain.
    03
    Do you understand that this is a part-time 19 hour/week position?
    • Yes
    • No
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