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Winchester

    Birth Registrar, every other Sunday 8am - Winchester, MA, United States - Beth Israel Lahey Health

    Beth Israel Lahey Health
    Beth Israel Lahey Health Winchester, MA, United States

    21 hours ago

    Default job background
    Description

    When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.


    Job Type:
    Regular


    Scheduled Hours:
    8


    Work Shift:
    Day (United States of America)


    Job Description:
    Experience


    Required:

    • Knowledge of medical terminology.
    • Knowledge of release of information according to federal and state guidelines, regulations and statutes concerning confidentiality and release of information.
    • Excellent communication and customer service skills.
    • At least two years medical record experience
    • Knowledge of state guidelines related to Birth Certificates
    • Notary Public

    Responsibilities:

    • Generates birth certificates and obtains required signatures.
    • Submits the Birth Certificate electronically to the Town of Winchester and the Commonwealth of Massachusetts Registry of Vital Records and Statistics.
    • Faxes required paperwork to the Registry of Vital Records and Statistics.
    • Collaborates with the Town Clerk office at Winchester Town Hall regarding any discrepancies on the Birth Certificate.
    • Submits correction letter of the Birth Certificates to the Town of Winchester upon request.
    • Collaborates with parent(s) and staff on the mother baby unit to ensure accurate and complete paperwork.
    • Coordinates directly with Lahey Legal, the patient's attorney the Nurse Manager and Vital Statistics in the event of surrogacy for the completion of the Birth Certificate
    • Reviews the mother and baby's medical records in Epic to obtain required data for birth certificate completion.
    • Inputs birth certificate parent and hospital worksheet data into the computerized birth registry database, Vitals Information Partnership (VIP).
    • Provides a parent letter to parents, prior to their discharge.
    • Maintains worksheets and reports for designated time frame.
    • Reviews, and corrects any inaccuracies in the VIP database.
    • Acts as the liaison between the Commonwealth of Massachusetts Registry of Vital Records and Statistics and Winchester Hospital regarding important. communications related to the Birth Certificate process.
    • Reviews and corrects the data quality reports provided by the VIP database system. Reviews the patient's medical record in Epic to obtain any missing or incorrect data
    • Responds to request from parent(s)related to birth certificates and Commonwealth of Massachusetts Registry of Vital Records.
    • Keeps abreast of the legal requirements in accordance with the MA State Law related to parentage pertaining to completion of the Birth Certificate.
    • Notarizes required documents related to parentage.
    • Updates the babies name in Epic to reflect the name on the Birth Certificate.
    • Attends meetings sponsored by the Department of Public Health related to Birth Certificates.

    FLSA Status:
    Non-Exempt


    As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

    Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

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