- Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.
- Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.
- Schedule and coordinate meetings, conferences, and travel arrangements for the management team.
- Prepare and distribute meeting agendas, minutes, and other necessary documents.
- Assist in the preparation of reports, presentations, and other business documents.
- Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.
- Greet and assist visitors, directing them to the appropriate person or department.
- Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.
- Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.
- Assist in the planning and execution of company events and employee engagement activities.
- Collaborate with other administrative staff to ensure efficient office operations.
- Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in handling administrative duties.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, including professional phone etiquette.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills to work effectively with colleagues at all levels of the organization.
- Ability to work independently with minimal supervision and also as part of a team.
- Basic knowledge of office equipment and systems.
- Problem-solving and decision-making abilities to resolve administrative issues efficiently.
- Strong multitasking skills to handle multiple projects and responsibilities simultaneously.
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Administrative Secretary
3 days ago
Emanate Health West Covina, United States Full time**Current Emanate Health Employees - Please log into your Workday account to apply** · Everyone at Emanate Health plays a vital role in the care we deliver. No matter what department you belong to, the work you do at Emanate Health affects lives. When you join Emanate Health, you ...
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Secretary Administrative Assistant
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Moadeb & Associates Inc Los Angeles, United StatesJob Description · Job DescriptionPacific Palisades, CA · Secretary/Front Desk Associate · Moore Moadeb & Associates, Inc. · Moore Moadeb is hiring a full-time Secretary to join its Pacific Palisades team. · Boutique CPA accounting office in Pacific Palisades, CA · Seeking a polis ...
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Temporary Administrative Secretary
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South Central LA Regional Center Los Angeles, United StatesJob Description · Job DescriptionSUMMARY OF POSITION · This position provides administrative and clerical support to the Executive Director's office. · ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. · Performs a variety of tasks includi ...
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UCLA Health Santa Monica, United StatesJOB DUTIES · Description Under direct supervision of the 5 MN nurse manager, the incumbent will perform the following patient care responsibilities and safety measures: manage unit phone calls as a unit secretary, assist patient with admission procedure; assist patients during ...
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LORDON MANAGEMENT Covina, United StatesLooking for at least 65 wpm for typing speed. (If not close to it). You will need to have typing skills. · Salary for this position is per month. · Property Management Company for Homeowners Associations · - Strong customer service, busy phones. Multi-tasking, fast-paced, good ti ...
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LA Injury Attorneys Burbank, United StatesPersonal Injury Legal Secretary/Litigation ParalegalFULL TIME · • BURBANK · The Company: L.A. Injury Attorneys is a dynamic Burbank-based personal injury law firm seeking an experienced Litigation Legal Secretary/Paralegal for immediate consideration. · Requirements: Candidate s ...
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Walt Disney Co. Burbank, United StatesJob Summary: · About the Role & Team · This position will provide day-to-day administrative assistance to attorneys on the Legal Affairs/Motion Picture Productions team. This position is part of a team that includes secretaries, paralegals, and attorneys. Candidates should be pre ...
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Secretary III, Corporate Brand Management
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Disney Burbank, United StatesDisney - The Walt Disney Company (Corporate) [Office Assistant / Receptionist] As a Secretary at Disney, you'll: Perform administrative duties including, but not limited to, screening and routing phone calls, processing expense reports in Concur, ensure timely and effective commu ...
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Senior Secretary @ Burroughs High School
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California Department of Education Burbank, United StatesJob Summary · Job Summary · OPENING DETAILS: Monday - Friday, 8 hours per day Work Hours: TBD, including 1 hour unpaid lunch Salary Range: 42 *New employees to the District will begin at Step I. Exceptions based on relevant experience pending approval* BASIC FUNCTION: Under the d ...
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JobWebKenya Burbank, United StatesJob Description · Kenya Nuclear Regulatory Authority (KNRA) is a public entity established under Section 5 of the Nuclear Regulatory Act No. 29 of , which commenced on 10th January , to provide protection of persons, property and the environment against the harmful effects of ion ...
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JobWebKenya Burbank, United StatesJob Description · United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organiza ...
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Jobwebkenya Burbank, United StatesJob DescriptionUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizatio ...
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HR Assistant
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Today'sHR Burbank, United StatesJob Description · Job DescriptionToday's HR is one of the largest, independently owned, Human Resources Consulting, Outsourcing and PEO firms in California. For more than thirty years, we have assisted employers with the complex and high end functions relating to their Human Reso ...
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Secretary V, Enterprise Benefits
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Walt Disney Co. Burbank, United StatesJob Summary: · About the Role & Team · Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence? If yes, then the Secretary V ...
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Trial Attorney
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L.A. Injury Attorneys Burbank, United StatesJob Description · Job DescriptionBenefits:401(k) · 401(k) matching · Bonus based on performance · Competitive salary · Health insurance · Paid time off · Benefits/PerksWe offer a competitive salary plus bonuses · Outstanding benefits package · Flexible Scheduling · Team-oriented ...
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Secretary V, Enterprise Benefits
3 weeks ago
The Walt Disney Company Burbank, United States**About the Role & Team** · Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence? If yes, then the Secretary V, Enterpris ...
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Sales Coordinator
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Medical Administrative Coordinator
4 days ago
Element Care Beverly, United StatesThe Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent customer service and strengthening the patient/team relation ...
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Nexus Technologies Compton, United StatesOsborne Clarke Job Description · We are the law firm for the world of tomorrow. As one of the most dynamic international business law firms in Germany, Osborne Clarke provides top-level legal services. With over 500 employees at our locations in Berlin, Hamburg, Cologne, and Muni ...
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Administrative Assistant: Join Our Team
4 days ago
Employment Agency West Hollywood, United StatesJob Description · Job DescriptionJob Description: · We are looking for a LONG TERM reliable Administrative Assistant to provide administrative support to our team. The ideal candidate will be a self-starter with excellent communication skills and the ability to multitask in a hig ...
Administrative Secretary - Los Angeles, United States - Magnolia Park Estates
3 weeks ago
Description
Job Description
Job DescriptionAs an Administrative Secretary, you will play a crucial role in ensuring the smooth functioning of a small boutique real estate and construction firm providing support to the management team. You will be responsible for handling various administrative tasks, office activities, and maintaining effective communication within the organization. Your attention to detail, organizational skills, and ability to multitask will be key in successfully carrying out your responsibilities.
Administrative Secretary Responsibilities
Administrative Secretary Required Skills
