HCD Coordinator - Monterey, United States - City of Monterey, CA

    City of Monterey, CA
    City of Monterey, CA Monterey, United States

    3 weeks ago

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    Description
    Salary : $81, $99,144.00 Annually

    Location : City of Monterey, CA

    Job Type: Full-Time

    Job Number:

    Department: COMMUNITY DEVELOPMENT

    Opening Date: 04/08/2024

    Closing Date: 4/29/2024 11:59 PM Pacific

    Description

    The Housing Office of the Community Development Department is responsible for developing, implementing, and administering programs and projects related to affordable housing for citizens of Monterey.

    APPLICATION PROCESS:
    A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard online City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, a panel interview, and a final departmental interview. The selected candidate will be required to successfully pass reference checks, and a Livescan fingerprint background check. As a condition of employment for certain classifications, the selected candidate may be required to successfully pass a physical exam including a drug screen.The Human Resources Department reserves the right to make changes to components of the examination process.Candidates who successfully complete all phases of this recruitment process will be placed on an eligibility list. The eligibility list is active for 12-months and may be used to fill additional positions including lower-level positions determined to have similar duties and requirements. EQUAL OPPORTUNITY EMPLOYER: The City of Monterey provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group of class protected by applicable federal, state or local law.

    SUMMARY: Under general supervision of management, develop, implement, and monitor Housing and Community Development (HCD) activities, programs and projects, included but not limited to those funded through federal grants such as the HUD Community Development Block Grant (CDBG) Redevelopment Housing and Home Investment Partnerships Program (HOME). To perform varied and highly responsible administrative work and provide technical assistance in the City's housing programs.

    Projects: Assist property owners and/or developers in identifying construction or rehabilitation work to be done, organizing construction, supervision, and monitoring and reporting on such work; assist them in the financial aspects of such work; administer the preparation of loans, deeds of trust, escrow documents, construction schedules, payment schedules, process payments etc.

    Programs: For a wide variety of HCD Programs, perform applicant interviews, qualification screenings and deficiency inspections; develop and contract work specifications; perform various specialized administrative and technical tasks; conduct escrows; prepare and maintain administrative records and files; audit compliance with program regulations; make referrals; attend meetings; prepare various Federal and State reports; administer federal CDBG information and Integrated Disbursement and Information System (IDIS); analyze and interpret Federal and State housing regulations and make program recommendations to management, prepare all federal and state required reports in addition to other assignments which require the use of independent judgment.

    Other related duties as may be assigned.

    DISTINGUISHING CHARACTERISTICS: Receives direction from Housing Programs Administrative Analyst. May exercise direct or indirect supervision of technical and clerical personnel.

    Examples of Duties

    ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

    Projects:
    • Assist property owners and/or developers in determining the work to be performed; identify necessary work, general improvements.
    • Order inspection reports and appraisals.
    • Prepare work write-ups and drawings, specifications and cost estimates, and coordinate formal bid process, or authorize and supervise contracts for these activities.
    • Assist property owners and developers in working with other City departments. Monitor construction work and ensure compliance with specifications and quality of work to be performed.
    • Prepare and authorize progress payments. Resolve disputes between contractors and homeowners, and / or developers concerning quality of construction work, timeliness of completion and other issues.
    • Other duties as required, such as responsibility for housing finance and outreach.
    Programs:
    • Prepare applications for Community Development and affordable housing activities; oversee required grant and City record keeping; prepare grantee performance reports; assist in the development of new housing programs and modifications of existing programs.
    • Analyze accounting reports related to housing programs; compose correspondence, memos and reports independently; research a variety of regulatory policies and procedures for program compliance, and special or periodic reports.
    • Prepare public notices and program information bulletins for publication.
    • Ensure program compliance with Federal, State and local regulations.
    • Prepare, monitor and administer operating budgets and funding allocations. Provide highly responsible staff assistance to division head.
    • Prepare and administer contractual agreements. Coordinate environmental review required program activities.
    • Assist in the development and implementation of goals, objectives, policies and priorities.
    • Interpret and analyze legislative proposals and regulations.
    • Make presentations to private groups and organizations, as well as to public agencies; serve as staff liaison to community organizations.
    • Prepare correspondence, reports, charts, and other materials necessary to accomplish departmental goals.
    • Prepare public information materials (e.g. brochures, advertisements, and requests for proposals, newsletters, application forms, etc.), as necessary.
    • Willing to work weekends and evenings.
    • Support the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.
    • Maintain confidentiality of work-related issues and City information.
    • Perform other job-related duties within the scope of this job classification as assigned.
    Typical Qualifications

    MINIMUM QUALIFICATIONS:

    Education: Graduation from high school or GED equivalent.

    Experience: A minimum of five (5) years of highly responsible technical and administrative experience in Federal, State and Municipal Housing Programs with specialization in real estate, finance, construction, and administration. An Associate Degree from an accredited college or university with major course work in housing, construction, law, accounting, statistics, real estate, administrative office management, and related fields may substitute for three years experience. A Bachelor's Degree from an accredited college or university with major course work in the above stated fields may substitute for five years experience.

    An equivalent combination of education and experience may be considered.

    LICENSE AND CERTIFICATION:
    • Must possess a valid California Driver's License upon time of appointment and be insurable with the City's standard insurance rate, unless otherwise approved by appointing authority.
    • Possession of a current State of California Real Estate License and/or a General Contractor's license is desirable and preferred.
    Supplemental Info

    Knowledge of:
    • Uniform Building Code relating to the provision of affordable housing and community development programs.
    • Federal housing regulations relating to the provision of affordable housing and community development programs.
    • State housing regulations relating to the provision of affordable housing and community development programs.
    • Local housing regulations relating to the provision of affordable housing and community development programs.
    • Computer operations/software application, cost estimating, contract administration/rights of contractors and property owners.
    • Construction techniques.
    • Procedures for new construction and/or rehabilitating residential structures.
    • Housing finance.
    • Private and public loan programs and their respective requirements.
    • Bookkeeping procedures.
    • Procedures for foreclosing on delinquent loans and to prevent fraud in the City's housing program.
    • Principles and practices of public administration, community development and planning; as well as, municipal accounting, record keeping and budgeting.
    • Operation of advanced level and specialized personal computer word processing and spreadsheet programs
    Skill in:
    • Understanding and carrying out oral and written directions.
    • Establishing and maintaining cooperative working relationships with those contacted in the course of work.
    • Working effectively with the general public.
    • Efficiently learning the City's rehabilitation guidelines.
    • Efficiently, objectively, and effectively process individual loan applications.
    • Resolving disputes.
    • Maintaining detailed and accurate records.
    • Interpreting, analyzing, explaining and applying governmental policy, procedures and regulations. Prepare and oversee budgets.
    • Preparing concise, comprehensive and accurate written reports and correspondence.
    • Communicating effectively, orally and in writing.
    • Promoting the mission, values and standards of the organization.
    • Establishing and maintaining effective working relationships with other City Departments, outside agencies and the general public.
    • Resolving disputes.
    • Effectively organizing tasks, planning time and meeting deadlines and maintaining detailed and accurate records.
    • Scheduling and training assigned staff.
    PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

    Physical Demands
    • Standing & Walking - Primarily sedentary classification although standing in work areas and walking between work areas may be required.
    • Sitting - Ability to work in a seated position at a computer station for extended periods of time.
    • Lifting - Ability to safely lift up to 20 pounds; this requirement includes bending at the knees to facilitate proper lifting techniques.
    • Manual Dexterity - The ability to perform multiple work activities requiring a significant level of physical and mental coordination, such as operating a computer keyboard; copying, and adding machines; writing.
    • Visual - Ability to read printed materials and view a computer screen for long periods.
    • Hearing and Speech - Ability to communicate in person, before groups, and over the telephone.
    • Mobility - Ability to work in a standard office setting and operate a motor vehicle to visit various meeting sites, reach, carry, push, pull, stoop, and bend.
    Environmental ElementsEmployees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

    DISASTER SERVICE WORKERSAll City of Monterey employees are designated Disaster Service Workers through state and local law (California Government Code Section Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

    Education Incentive Program: If you have a college degree, you may qualify for 5% premium pay on base salary (for a Baccalaureate degree) or 7.5% premium pay (for a Master's degree) upon completion of probation if your classification does not require one.

    Bilingual Pay: $100 per month stipend ($1,200 per year), for up to ten (10) GEM represented employees who meet the testing criteria for being bilingual in Spanish.

    Bicycle Commuter Program: An employee who regularly commutes by bicycle between home and work may be reimbursed for some of their bicycle commuting expenses. With receipts, an employee can be reimbursed up to $20.00 for each "qualifying month" and up to $240 in a calendar year.

    Tuition Reimbursement: $1,000 per fiscal year.

    Deferred Compensation: City will match employee paid contributions to a maximum of $100.00 per month.

    Retirement: CalPERS 2.7 % @ 55 with highest year formula is provided for current City of Monterey employees or new employees who were hired prior to January 1, 2013 and who are currently active or have been active within six months of the date of hire in the CalPERS retirement system. The employee retirement contribution for these employees is 11% and is deducted on a pre-tax basis.The retirement formula for new employees who do not meet the criteria stated above is 2% @ 62 with highest three year compensation. The employee retirement contribution for these employees is 7.75% and is deducted on a pre-tax basis. The City participates in the Medicare portion of Social Security.

    Health Plan Spending Fund: A minimum of $914.82 per month up to $2,540 per month, dependent upon level of participation (cash-in-lieu of benefits is $300) may be used to purchase medical benefits for the employee and dependents through the PERS Health Plan Program, dependent dental, additional life insurance, dependent care, and/or health care expenses through a Section 125 Flexible Spending Account.

    Dental: Fully paid employee premium by the City.

    Vision: Fully paid premium for employee and eligible dependents.

    Life Insurance: $20,000 policy paid by the City, with an option to purchase additional coverage up to $350,000.

    Short Term / Long Term Disability Plan: The City provides a Short Term/Long Term Disability Plan.

    Flexible Spending Account: The Section 125 Plan provides for an employee to set pre-tax dollars aside, through a payroll deduction, for reimbursement of health care and dependent care expenses.

    Group Legal: Subject to provider limitations, the City will continue to provide a Group Legal Services Plan for employees represented by GEM through an employee-paid premium. Participation in the program shall be voluntary and consistent with the provider's requirements that the potential pool of participants must include a minimum of 200 employees

    City Recreation Program Fees: Resident Rates for City Recreation classes and programs for employees and immediate family household members.

    Voluntary Unpaid Leave: With advance approval, an employee may take up to forty (40) hours of unpaid leave per calendar year.

    Fitness Pass: Fitness Pass Program available to use the City of Monterey Sports Center.

    Fitness Activity Plan: Employees are eligible to participate in a Fitness Activity Plan where they work out off-duty in exchange for leave time accrued in a Fitness Leave bank. Each year, a maximum of 40 hours can be accrued (10 hours per quarter) with a maximum of 80 hours allowed in the bank. The Fitness Leave bank does not have cash value, and time accrued has no expiration date.

    Employee Assistance Program: Fully paid confidential counseling and referral service for employee and eligible dependents.

    Holidays: 15 paid days annually plus 1 floating holiday.

    Sick Leave: 12 days per year.

    Vacation: 1-5 years/10 days; 6-10 years/15 days; 11-15 years/ 17 days; 15+ years/20 days; 20+ years/23 days.

    ADDITIONAL INFORMATION

    •Candidate selected will serve up to one-year probationary period.

    •Candidates who pass the testing process will be placed on an eligibility list. This list may be used to fill additional positions (including subordinate positions) that become available during the life of the list.

    •This bulletin is for informational purposes only and does not supersede rules regulations, ordinances and resolutions currently in effect.

    •Pursuant to the Immigration Reform Act of 1986, employees must show proof of identity and eligibility to work in the United States.

    •The City of Monterey is an Equal Opportunity Employer.

    01

    Are you currently a Full-Time or Regular Part-Time City of Monterey employee?
    • Yes
    • No
    02

    Please indicate your highest level of education.
    • Master's degree or higher in related field
    • Master's degree or higher in non-related field
    • Bachelor's degree in related field
    • Bachelor's degree in non-related field
    • Associate's degree in related field
    • Associate's degree in non-related field
    • High School Diploma or GED
    • No High School Diploma or GED
    03

    Please select the option that best describes your highly responsible, technical, and administrative experience in Federal, State and Municipal Housing Programs, with specialization in real estate, finance, constriction, and administration.
    • 6 years or more
    • 5 years or more
    • 4 years or more
    • 3 years or more
    • 2 years or more
    • Less than 2 years
    04

    In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" is not an acceptable response and will result in disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above-stated word limit may result in your disqualification from this recruitment process.Please describe your technical experience with computer operations and what specific software applications are proficient in as it relates to this position.

    05

    Do you possess a California Real Estate License?
    • Yes
    • No
    06

    Do you possess a General Contractor's License?
    • Yes
    • No
    07

    In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process.This position requires a minim of five (5) years of highly responsible technical and administrative experience in Federal, State, and Municipal Housing Programs with specialization in real estate, finance, construction, and administration. Please describe how your professional education and/or experience meet this requirement.

    08

    In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" is not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process.Describe your experience with HUD CDBG programs, including oversight of public service projects.

    09

    In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" is not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process.Describe any experience you have with income qualifications for persons of low-moderate income.

    10

    In 250 words or less, please answer the following supplemental question to the best of your ability. "See Resume" is not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process.Please describe your experience or knowledge of tenant protection programs.

    Required Question