8 Hour Per Day Office Coordinator III - Eugene, United States - Oregon Public Schools

Description

Bethel School District is seeking qualified applicants for an 8 hour per day Office Coordinator III for Bethel's Special Service Transportation Department.

The Router/Dispatcher supports students by performing duties related to the safe and efficient routing and transportation of students served by Bethel's Special Services programs.

Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success.

Nature of Work

This is a combination of office direction and coordination work, advanced clerical work, and specialized administrative tasks to support the Transportation Department.

Positions of this class organize, direct, and participate in the workflow of a department, while providing clerical assistance to the Transportation Supervisor.

Work is performed within general policies and practices established by the District administrative office or supervisor. Positions of this class, however, may develop workflow procedures and use independent judgment in accomplishing assigned tasks. The type of work may vary depending on the work cycle of the school year.

Accuracy and neatness are generally required of such positions, as an error could result in serious consequences for a student, school or the District.

Essential functions of the job
These duties are illustrative only. Other duties may be assigned.
Designs, coordinates, implements, and monitors special services routes
Creates routing solutions for the safe and efficient transportation of students
Operates and accesses computerized student information systems, databases and software to assist with developing routes and communicating with staff and families
Provides relevant and timely information to the Supervisor, Driver and Aides, as needed
Routinely reviews, corrects and updates schedules and routes to maximize efficient transportation of students
Collaborates with drivers and the supervisor to develop solutions to routing issues or concerns
Regularly prepares, reviews and updates reports and information for the District, partnering organizations (Department of Human Services), Department of Education and Department of Transportation
Drive buses and routes, as needed and determined by student, family and program needs
Generates information for use in budget development, state reports, grant funding, billing and dispatch
Provides routing and scheduling information to assist with the supervision and evaluation of department personnel
Maintains route-related records and assists with identifying needs and planning for fleet maintenance and purchases
Receives and processes transportation requests for student transportation
Assists and trains other staff, as needed, to access routing and scheduling information
Develops, implements, and monitors routes, runs and stops for maximum safety and efficiency
Performs other related duties consistent with job description and assignment

Serves as office manager; receives visitors to the department and answers questions; maintains records; and coordinates and participates in training.

Orders supplies from; receives and distributes orders; keeps a running inventory of supplies on hand; and coordinates inventory of equipment.

Knowledge, skills and abilities
Knowledge of efficient routing practices and concepts
Knowledge of standards, laws, codes, rules, regulations, policies and procedures relating to student transportation Current provisions of the Federal Motor Vehicle Safety Standards; the Oregon Motor Vehicle and Oregon Department of Education laws, regulations and guidelines
Knowledge of special services transportation routing needs and requirements
Knowledge of specialized equipment that may be required to safely transport students
Knowledge of principles of safe operation of District vehicles and student transportation
Knowledge of required software including, but not limited to MS Office, Google Suite, student information systems, District financial management system (Infinite Visions) and routing software
Ability to quickly and efficiently learn streets and roads within the District and for any program served by Bethel Transportation
Ability to read a map and navigate electronic map services
Ability to learn District policies applicable to the safe operation of vehicles and transportation of students
Ability to learn and efficiently operate the District's computerized transportation routing system(s)
Ability to use radio systems to communicate with drivers
Ability to assist assigning equipment and buses to safely transport students in the most efficient manner
Ability to work efficiently and accurately with minimal supervision
Ability to drive a fleet vehicle safely and efficiently
Knowledge of the principles and practices of office management, modern office procedures, and clerical practices as required by the position
Knowledge of the operation of standard office equipment used by the position
Ability to organize, coordinate and direct a variety of office support activities
Ability to interpret and apply District and school operating policies
Ability to organize and maintain a variety of student and department records in an effective and efficient manner
Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals
Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers
Ability to maintain regular, predictable and prompt attendance
Minimum Qualifications
High school diploma or equivalent
Three years of experience in routing and dispatching
Three years of experience as a school bus operator
Possession of a valid State of Oregon School Bus Driver's license
Possession of a valid first-aid card
Successful clearance of background check, including FBI fingerprints, and drug screening
Experience working in diverse communities
Highly Desirable Qualifications
Two years of higher education experience
Spanish and English bilingual abilities
Knowledge of the Bethel Community
For information regarding this position please email Krista Larson mailto:KRISTA..K12.OR.US , Transportation Supervisor

To apply, please follow the link to TalentEd Recruit and Hire .

Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration.

If you are an in-district employee and wish to be considered for this position, please indicate your interest in writing to Krista Larson and Remie Calalang, Assistant Superintendent, by 4:00 p.m., May 9, 2024.

CLOSING DATE:
Open until filled

Bethel School District 52 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX regulations, and Section 504 of PL93.112 in employment and educational programs and activities.

EQUAL OPPORTUNITYDRUG-FREE WORKPLACEAMERICANS WITH DISABILITIES ACT

The Bethel School District, an equal opportunity employer, complies with provisions of the various civil rights laws, such as the Fair Employment Practice Act, Title IX Regulations and Section 504 of PL in employment and educational programs and activities.

The District is committed to maintaining a drug-free workplace and strictly complies with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990.

Disabled persons may contact Remie Calalang, Assistant Superintendent, at for additional information or assistance.


POSITIONS AVAILABLE

PLEASE POST IMMEDIATELY