Accounts Receivable Manager - Olympia, United States - State of Washington

Description

FULL-TIME/PERMANENT


ACCOUNTS RECEIVABLE MANAGER
FISCAL ANALYST 5 (FA5)

Financial Services Program - Fiscal Office

Olympia, Washington - Thurston County

This recruitment has been re-opened and will be posted until June 3, 2024. If you applied previously your application is still under consideration and you do not need to re-apply. Application review is ongoing, submit your application materials as soon as possible. This recruitment may be closed at any time.

Join the Financial Services office at WDFW and play a pivotal role in ensuring the agency's financial stability and compliance with state and federal accounting regulations.

Leading a dedicated team of four (4), you will oversee the management of fiscal transactions, provide strategic guidance on receivable contract management, and foster strong relationships with stakeholders.

Spring Goldfinch - Credit: Karen Povey

As a leader in your field,

Direct and coordinate the daily activities of the accounting staff to record the revenues, expenditures, assets, and liabilities of the agency quickly and accurately.

With your experience,

Manage accounts receivable contracts, billings, accruals, collection of revenue and contract reporting requirements as established in contract.

The optimal applicants,

Provide quality customer service by understanding the customers' interests and concerns, proposing appropriate or alternative solutions, and balancing the various needs of customers.

We are seeking a candidate,

Who models WDFW values:
Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

Some of what our Accounts Receivable Manager will enjoy doing,

Supervision and mentoring of Accounts Receivable staff:

• Monitor activities to ensure timely and accurate compliance of policies and procedures.
• Provide training on correct methods and procedures in conformity with rules and regulations.
• Advise staff regarding the handling of non-routine transactions.
• Monitor and inspect work in progress to ensure continuity and timely completion of work.
• Provides employee feedback and the meaningful performance evaluation and ensures training opportunities.
• Work with direct reports to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff. Handle issues relating to staff conflicts, absenteeism, performance issues.
• Trains subordinates in accounting methods and procedures.
• Assign and monitor the workload of the Accounts Receivable unit.

Manage Accounts Receivable assigned functions:

• Answer receivable contract questions from contractors, budget, and program managers.
• Ensure unit reconciliations are completed timely to include revenue, Federal/Local, general ledger, and donation accounts.
• Manage Real Estate lease revenue including grazing, property, land use, and agriculture.
• Ensure a smooth transition from the states legacy payment processing system (AFRS) to the new ERP system (Workday) for the Accounts Receivable staff by attending meetings, providing input, and keeping the staff appraised of the developments and providing training.

Year-End and Biennial Closing Processes:

• Prepare and process journal vouchers adjusting appropriate general ledgers at year end at the direction of the Fiscal Officer during the year-end closing process.
• Assist with the preparation and submission of Disclosure Forms to be submitted to OFM.

WORKING CONDITIONS:

• Work Setting, including hazards:
• The position has a requirement of 60% in person with a possibility of an allowance of 40% telework as determined after the initial trail service period is passed and training is complete.
• Position is in an office setting with typical office hazards that include sitting for long periods at a time at a desk working on a computer and performing repetitive tasks.
• Schedule:
• Typically, Monday - Friday, 8 hours a day, 40 hours per week.
• May be required to occasionally work more than 40 hours per week or on weekends to meet deadlines during peak periods.
• Travel Requirements:
• Limited travel, including some travel to the regional office and to meet on payroll, taxes.
• Tools and Equipment:
• Personal computer, 10-key machine, and a telephone.
• Customer Interactions:
• May include agency Fiscal Office staff, other staff, program and business managers throughout WDFW, senior management, state and federal auditors, Office of Financial Management (OFM), Department of Enterprise Services (DES), and vendors.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting.

AND

• Four (4) years of professional experience in accounting, budget, finance, payroll, or public administration.
• Including one (1) year of experience in a lead role or supervisory position of professional staff experience to include all aspects of workforce and performance development, effectively coaching, and mentoring, and providing direction and correction when required.

AND

• Demonstrated skill in building a collaborative environment and establishing or maintaining consistency in business processes and technical-level decision-making.
• This experience can be concurrent with the required four (4) years above.

OR

• Current or recent experience as a Fiscal Analyst 4

OR

• Equivalent education/experience.

Please Note:

• Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
• A Master's degree in a financial related field and/or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience, but not the supervisory experience.

PREFERRED QUALIFICATIONS:
In addition to those required qualifications, our ideal applicant will also have some or all of the following:


Experience:

• Professional experience in finance or business administration including interpretation and implementation of associated federal, state, and local laws, rules, policies, and procedures.

Knowledge of:

• Washington State government accounting software including but not limited to Agency Financial Reporting System (AFRS), and Enterprise Reporting.
• Washington State Office of Financial Management (OFM) Statewide Administrative and Accounting Manual (SAAM) as it relates to procurement and payment of invoices.
• LEAN management processes and implementation.

Please note:
Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work.

If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

For a list of acceptable documents, please use the following link:


JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.

We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency's mission.

We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION -WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).

This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer


VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist - Veteran)
• Include your name as it appears on your application in

MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist - MS)
• Include your name as it appears on your application in

Note:
Please blackout any PII (personally identifiable information) data such as social security numbers.

As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.

Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone at or email or the Telecommunications Device for the Deaf (TDD) at

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at or

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