HR Operations Coordinator - Waltham, United States - Talent Groups

Description

HR Operations Coordinator
Onsite 3 days/week in Waltham, MA
6 month contract to start

Job Description

Our client is seeking an experienced HR Operations Coordinator to join the Human Resources team at our Waltham, MA location, expected to work onsite a minimum of three days per week.

Reports to:
Vice President, HR Operations & Technology


Duties and Responsibilities:

Employee Records Management:
Maintain accurate and up-to-date employee records, including personal information, employment contracts, and documentation related to promotions, transfers, and terminations
Ensure compliance with data privacy and confidentiality regulations

HR Process Administration:
Process employee onboarding, offboarding, and internal transfers
Handle HR-related inquiries from employees and provide timely assistance (includes responding to and triaging HR Operations and HR Benefits mailboxes)
Support benefits administration, including enrollment, changes, and terminations
Assist with payroll processing and resolving payroll-related issues
Coordinate scheduling and logistics with vendors and internal departments as needed for
Benefits and Wellness programming, including onsite/virtual seminars, onsite benefits fairs, flu clinics and biometric screeningsFacilitates and tracks Purchase Orders, Contracts and SOWs for Benefits & HRIS teams

Compliance and Reporting:
Coordinate with HRIS team to pull data for compliance reporting (Veterans, 4212, EEO and Affirmative Action).
Prepare and maintain HR reports and analytics to support data-driven decision-making
Participate in HR audits and assist in the implementation of audit recommendations
Support Affordable Care Act reporting and compliance

Policy and Procedure Maintenance:
Assist in the development and maintenance of HR policies and procedures
Educate employees on HR policies and ensure consistent adherence

HR Technology:
Utilize HRIS (Human Resources Information System) to input, retrieve, and analyze HR data
Assist in system upgrades, testing, and troubleshooting
Documentation and Record KeepingMaintain and organize HR-related documentation, including employee handbooks, forms, and templates
Manage the electronic and physical filing systems

Process Improvement:
Identify opportunities for process improvements and efficiency enhancements within HR operations
Participate in projects aimed at enhancing HR processes and services

Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
3-5 years of experience in HR operations or a related HR role
Knowledge of HR laws, regulations, and best practices
Strong organizational and attention-to-detail skills
Excellent communication and interpersonal skills
Ability to handle sensitive and confidential information with discretion
Detail oriented with excellent follow-up skills and high level of accuracy
Problem-solving skills and a proactive approach to tasks
Able to work cross functionally with various departments (e.g., Finance, Legal, Facilities, Corporate Communications)
Ability to maintain high level of confidentiality
Ability to prioritize and multi-task to handle quickly shifting priorities
Proficiency in HRIS software (Oracle HCM preferred) and Microsoft Office Suite
HR certification (e.g., PHR, SHRM-CP) is a plus

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