Logistics Specialist - Seattle - FedWriters

Description

Overview
If precision, compliance, and coordination are your strengths, this role puts them to work at scale Join a team responsible for managing complex logistics, fleet operations, and government property in a highly regulated federal environment.
Join FWI in supporting one of NOAA's premier research facilities. The Logistics Specialist will play a vital role in enabling groundbreaking oceanographic and atmospheric research at the Pacific Marine Environmental Laboratory. This position offers the opportunity to manage complex international shipments for cutting-edge scientific equipment, coordinate a federal vehicle fleet, and maintain critical property assets that support research ranging from tsunami detection to ocean acidification studies. You'll work in a dynamic scientific environment where your logistics expertise directly contributes to NOAA's mission of understanding and predicting our changing planet.
Work Schedule and Location:
Hybrid: This full-time hybrid position will work Monday through Friday, 8 AM PST to 5 PM PST, with 80% of work performed onsite at 7600 Sand Point Way Seattle, Washington 98115 United States
Responsibilities
Shipping and Logistics Operations

• Coordinate and oversee all inbound and outbound shipments through various shipping methods and carriers
• Facilitate both domestic and international shipments, ensuring compliance with all relevant regulations, customs requirements, and documentation
• Establish, prepare, and maintain Government Bills of Ladings (GBLs) for all shipments in accordance with federal shipping regulations
• Monitor and track all shipments using appropriate tracking systems and databases
• Research and select appropriate shipping methods based on cost, timing, and cargo requirements
• Coordinate with freight forwarders, customs brokers, and carriers to ensure timely delivery
• Resolve shipping discrepancies, delays, claims, and issues in coordination with carriers and internal stakeholders
• Manage shipping documentation including packing lists, commercial invoices, and certificates of origin for international shipments

Vehicle Fleet Management

• Manage and maintain NOAA vehicle fleet maintenance schedules and requirements
• Coordinate vehicle service appointments, inspections, and repairs with authorized service providers
• Track vehicle usage, mileage, and fuel consumption
• Maintain accurate and current records of vehicle maintenance history, registration, and compliance documentation
• Ensure vehicles meet all safety and operational standards
• Monitor vehicle replacement schedules and coordinate procurement activities as needed

Property and Asset Management

• Track and manage laboratory property and assets using established government databases and tracking systems
• Conduct property tagging, labeling, and identification in accordance with federal property management requirements and standards
• Perform periodic inventory counts, audits, and reconciliations to ensure accuracy
• Maintain accurate and up-to-date asset management records, databases, and documentation
• Update property records for acquisitions, transfers, disposals, and location changes
• Support property disposition, transfer, and excess property activities as required
• Prepare property inventory reports and respond to property-related inquiries
• Ensure compliance with federal property accountability standards

Database and Records Management

• Establish and maintain comprehensive databases for shipment tracking, vehicle maintenance, and property management
• Generate regular reports on logistics activities, costs, property inventories, and fleet status
• Ensure data accuracy and integrity across all tracking systems
• Archive and maintain historical records in accordance with federal record-keeping requirements

Administrative and Coordination Duties

• Communicate and coordinate regularly with the contractor supervisor and Contracting Officer's Representative (COR) throughout project duration
• Maintain organized filing systems (both electronic and physical) for all logistics, shipping, and property documentation
• Prepare status reports, briefings, and presentations on logistics operations as required
• Respond to inquiries from PMEL staff regarding shipments, property, and vehicle availability
• Coordinate with vendors, suppliers, and service providers to obtain quotes and schedule services
• Process invoices and maintain budget tracking for logistics-related expenditures
• Identify and implement opportunities for process improvements and cost savings in logistics operations
• Participate in monthly progress meetings with COR and government personnel
• Ensure compliance with all applicable federal regulations, policies, and procedures

Quality Control

• Perform quality checks on all shipping documentation and property records
• Identify and correct discrepancies in logistics and property databases
• Implement systematic procedures to prevent errors and ensure consistency
• Support contractor quality control initiatives as outlined in the Quality Control Plan

Qualifications
Required:

• Education:
  • Bachelor's degree in logistics, supply chain management, business administration, or a related field, OR
  • Military logistics or supply chain training and certification
  Experience:
  • Minimum 5 years of work-related experience in logistics or supply chain management
  • Demonstrated experience coordinating domestic shipments using multiple carriers
  • Proven experience with international shipping operations, including customs documentation and import/export procedures
  • Experience with property management, inventory control, and asset tracking systems
  • Track record of managing multiple priorities and deadlines in a fast-paced environment
  Skills:
  • Proficiency in Microsoft Office Suite, Google Suite, and Adobe applications
  • Excellent written and verbal English communication skills
  • Exceptional organizational skills and attention to detail
  • Strong problem-solving abilities and resourcefulness
  • Ability to work independently with minimal supervision
  • Professional demeanor when interacting with government personnel and vendors
  Clearances & Training:
  • Must be able to obtain and maintain required federal security clearances
  • Must obtain Common Access Card (CAC) identification
  • Must complete NOAA IT Security Awareness Training within three days of receiving credentials and annually thereafter
  • Must comply with Department of Commerce personnel security requirements per CAM
  • Must pass background investigation for federal facility access
  • U.S. work authorization required

Desired:

• Bachelor's degree in logistics, supply chain management, or related field
• Experience working with federal government logistics operations and regulations
• Familiarity with Government Bills of Lading (GBL) procedures
• Knowledge of hazardous materials shipping requirements
• Professional certification in logistics or supply chain management (e.g., APICS, CLTD, CSCP)
• Experience with government property management systems
• Previous work with NOAA, DOC, or other federal agencies
• Experience with specialized logistics software and enterprise asset management systems

Why Join Our Team
At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.
Pay Range