- Responsible for day to day operations of the San Francisco/Peninsula K-16 Collaborative Grant Project;
- Collaborates on post-award processes and grant compliance activities with Co-PI and ORSP;
- Works with funding lead, Chabot Las Positas Community College District (CLPCCD) and with PI and Co-to ensure correct implementation of the grant;
- Collaborates with the grant "backbone" organization, Social Policy Research (SPR) as needed on communications, meetings, reports, data collection, and other activities;
- Monitors grant-related emails and calls, and responds to grant-related inquiries; maintains positive and responsive and timely communications with all grant participants;
- Is responsible for working with ORSP (Office of Research and Sponsored Projects) on all post-award activities;
- Develops working relationships with grant-related contacts and operational counterparts in the subrecipient organizations including K-12 districts, community colleges, and across campus at SFSU;
- Collaborates with each subrecipient Lead and their grant managers (SF State, CCSF, SFUSD, SMCCD, UCSF) and provides technical assistance around partner grant allocations and subrecipient awards; serves as a resource to all subrecipients around grant management.
- Maintains an updated contact list of all participants in the SF/P K-16 Collaborative grant project.
- Maintains files of all project materials, with document filing and storage on CLPCCD SharePoint site or other grant platforms, with a plan to keep all materials available after the life of the grant.
- Assists in shaping plans, reports, and proposals to ensure that the requirements of funding agency is met;
- Prepares draft reports summarizing SF/P Collaborative accomplishments; collaborates with Co-PI in completing and submitting the reports according to instructions from the funding lead CLPCCD;
- Collaborates with Co-PI on periodic communications to all grant participants and to supporters across the region; works with SFSU Strategic Marketing and Communications (SMC) to share grant highlights and accomplishments;
- Plans with the Co-PI then takes the lead on grant-related social media posts to maintain a regular presence online, including re-posting grant participant posts and posts from the grant lead CLPCCD;
- Posts information and updates to the Bay Area K-16 Collaborative web page for San Francisco/Peninsula; shares website information across the region and with grant participants;
- As a member of the Dean's Suite in the Graduate College of Education at SF State, maintains an efficient, organized, and welcoming office, and supports other staff as needed during office hours.
- Maintains regular office hours and a consistent schedule; is timely and reliable;
- Responsible for fiscal management of the San Francisco/Peninsula K-16 Collaborative Grant Project, under the supervision of the PI;
- Learns and accurately implements CSU and SFSU fiscal policies, procedures, and regulations; accurately uses SFSU's online platforms (DocuSign, Concur and all travel processes, and any other systems in use);
- Using established CSU and ORSP systems, prepares, processes, and reconciles all financial transactions including but not limited to invoices or payments related to the grant, travel, catering, space reservations, purchases, honoraria, equipment, and miscellaneous expenses;
- Oversees procurement process on behalf of the Co-PI within ORSP guidelines;
- Tracks and documents incoming grant funds through ORSP;
- Analyzes grant financial accounts for revenue and cost analysis, and budget allocations; maintains spreadsheets with accuracy and seeks assistance with difficult tasks;
- Works with Co-PI to create and implement an online system for tracking and monitoring the subaward and subrecipient awards on a weekly and monthly basis, to facilitate reporting and assure accuracy of all transaction; advises Co-PI on budget, and makes recommendations on revenues and expenditures;
- Receives and processes invoices from subrecipients, maintains accessible and accurate records; - Produces spreadsheets, charts, and presentations to update the Co-PI and to facilitate the implementation of the grant, and provides financial data as needed for grant reporting;
- Conducts periodic fiscal reviews and projects future budget plans based on the initial grant budget;
- Keeping with vision and purpose of the grant in mind, collaborates with the Co-PI and all grant participants as needed and coordinates across activities where appropriate; understands the goals and outcomes of this work and contributes creative ideas in support of the SF/P K-16 Collaborative;
- Develops positive working relationships with grant-related contacts and operational counterparts in the sub-recipient organizations including K-12 districts, community colleges, and across campus at SFSU;
- Convenes and coordinates monthly meetings of the Collaborative Leadership Council, and staffs the meetings by sending invitations, reserving meeting spaces, creating Zoom meetings, creating the agenda with the Co-PI, taking meeting notes, and distributing and storing all meeting materials;
- Pathway Design Teams: For each of three PDT monthly meetings or other activities, create invitations and reminders, secure meeting space or Zoom meetings, arrange catering with contracts and payments made; meeting materials prepared in advance, follow-up communications and materials, planning with team leads and the Co-PI, and other activities needed to support the Pathway Design Teams;
- Data Summits: Assists the Co-PI with planning, implementation, and follow up on each summer Data Summit, including invitations and Zoom set-up, meeting notes, summary reports, spreadsheet support, and sharing all follow up information;
- Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
- Demonstrate safe work practices for oneself, others and the office environment.
- Experience with managing grants or other complex fiscal and outcomes-based projects from planning through implementation and reporting;
- Experience working in educational settings such as K-12, community college, or universities;
- Collaborative and collegial in all aspects of the work;
- Core Competencies – embody the following competencies:
- Bias toward collaboration and teamwork.
- Effective oral, written and nonverbal communication skills.
- Customer/Client Focus with an emphasis in problem solving and resolution.
- Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
- Diversity and inclusion.
-
Auto Damage Trainee
3 days ago
Geico - Government Employees Insurance Company San Francisco, United StatesAuto Damage Trainee San Francisco, CA/ Peninsula, CA - Salary: $28.29 per hour / $57,000 annually. Accidents can be scary, and our Auto Damage team rises to the occasion to provide unparalleled customer service when our customers need us the most. Auto Damage, Trainee, Damage, Da ...
-
Sumo Staffing San Francisco, United States PermanentTrying to fill three Hospitalist positions in Michigan · Hospitalist needed in SE Michigan · Where : Lenawee County · When : Aprox 11/7/2022-3/31/2023 · Shifts : Day 7am to 7pm, night 7pm to 7am (no swing shifts) · PAY: Competitive rate of pay plus Housing, Airfare and Mileage ...
-
Bank of Montreal San Francisco, United StatesApplication Deadline: · 06/27/2024 · Address: · 180 Montgomery St. · Job Family Group: · Commercial Sales & Service · We are seeking a new client acquisition focused Market Executive in our Diversified Industries Group to help build out and manage 3 regionally focused teams a ...
-
Event Lead
1 week ago
Lunch with Tony San Francisco, United StatesCategory · Production · Description · Smashing Dishes, the newest brand from Tony Caters, has a terrific opportunity for an experienced and savvy catering Event Lead. We are seeking an events professional who builds trust with clients and exhibits leadership and grace with the ...
-
Event Lead
1 week ago
Lunch with Tony San Francisco, United StatesCategory · Production · Description · Smashing Dishes, the newest brand from Tony Caters, has a terrific opportunity for an experienced and savvy catering Event Lead. We are seeking an events professional who builds trust with clients and exhibits leadership and grace with the e ...
-
Event Lead
1 week ago
Lunch with Tony San Francisco, United StatesCategoryProductionDescriptionSmashing Dishes, the newest brand from Tony Caters, has a terrific opportunity for an experienced and savvy catering Event Lead. We are seeking an events professional who builds trust with clients and exhibits leadership and grace with the event servi ...
-
SK-II Beauty
2 weeks ago
Procter & Gamble San Francisco, United StatesJob Location · San Francisco · Job Description · SK-II, a leading luxury worldwide skincare brand, famous for our global best-selling "Facial Treatment Essence" is looking to continue to rapidly grow and expand in the U.S. market. · The Account Executive reports to the Head of Fi ...
-
Physical Therapist
21 hours ago
Health Link San Francisco, United StatesJob Description · Job DescriptionDescription:Health Link Home Health and Hospice, a leading home health agency servicing the greater San Francisco Bay Area across multiple medical specialties and patient treatments. As we approach our 20-year anniversary of providing high-quality ...
-
Medical Social Worker
2 weeks ago
Jewish Family and Children's Services San Francisco, United StatesAGENCY OVERVIEW:For nearly 175 years, Jewish Family and Children's Services of San Francisco, the Peninsula, Marin, and Sonoma Counties has served the Bay Area's children, families, and older adults. As the problem-solving center for our community, JFCS is the oldest and largest ...
-
Hospice Home Health Aide
6 days ago
Health Link San Francisco, United StatesJob Description · Job DescriptionDescription:Health Link Home Health and Hospice, is a renowned provider of comprehensive home health services in the greater San Francisco Bay Area. For nearly 20 years, we have been dedicated to delivering high-quality care and improving healthca ...
-
Lambda San Francisco, United StatesLambda's GPU cloud is used by deep learning engineers at Stanford, Berkeley, and Carnegie Mellon. Lambda's on-prem systems power research and engineering at Intel, Microsoft, Kaiser Permanente, major universities, and the Department of Defense. · If you'd like to build the world ...
-
Administrator, Rhoda Goldman Plaza of JFCS
2 weeks ago
Jewish Family and Children's Services San Francisco, United StatesAGENCY OVERVIEW: · For nearly 175 years, Jewish Family and Children's Services of San Francisco, the Peninsula, Marin and Sonoma Counties has served the Bay Area's children, families, and older adults. · JOB SUMMARY: · Under the supervision of the Associate Director of Seniors ...
-
Administrator, of JFCS
5 days ago
Rhoda Goldman Plaza San Francisco, United StatesPlease apply at the career website: · AGENCY OVERVIEW: · For nearly 175 years, Jewish Family and Childrens Services of San Francisco, the Peninsula, Marin, and Sonoma Counties has served the Bay Areas children, families, and older adults. As the problem-solving center for our c ...
-
Administrator, of JFCS
6 days ago
Rhoda Goldman Plaza San Francisco, United StatesPlease apply at the career website: · AGENCY OVERVIEW: · For nearly 175 years, Jewish Family and Children's Services of San Francisco, the Peninsula, Marin, and Sonoma Counties has served the Bay Area's children, families, and older adults. As the problem-solving center for our ...
-
SK-II Beauty
2 weeks ago
PGBPGNGLOBAL San Francisco, United StatesJob Location · San Francisco Job Description · SK-II, a leading luxury worldwide skincare brand, famous for our global best-selling "Facial Treatment Essence" is looking to continue to rapidly grow and expand in the U.S. market. · The Account Executive reports to the Head of F ...
-
Business Director
2 weeks ago
University of California San Francisco, United StatesCollaborates with Managing Shareholders, Talent Services (human resources), and other Business Directors and exercises judgment to ensure sound business practices, facilitative management, and positive culture in each office · Leads all Northern California operational/administrat ...
-
Business Director
1 week ago
University of California San Francisco, United StatesCollaborates with Managing Shareholders, Talent Services (human resources), and other Business Directors and exercises judgment to ensure sound business practices, facilitative management, and positive culture in each office · Leads all Northern California operational/administra ...
-
Senior Consultant, Life Sciences Consulting
1 week ago
University of California San Francisco, United StatesHome · > · Senior Consultant, Life Sciences Consulting · Senior Consultant, Life Sciences Consulting · Location : · 100 Montgomery Street · 18th Floor · San Francisco , · CA · 94104 · United States · Job Posted Date : · September 5, 2023 · Full-time Positions · Population ...
-
Early Childhood Garden Educator
3 days ago
La Scuola International School San Francisco, United StatesJob Description · Job DescriptionCompany Description · La Scuola International School is a private, Preschool - Grade 8 independent school in San Francisco soon to be expanding to the Peninsula with the opening of a new Campus in East Palo Alto in February 2022. · The school fou ...
-
Finance and Operations Manager
3 weeks ago
San Francisco Heritage San Francisco, United StatesCome work with me and help preserve San Francisco's unique architectural and cultural identity · The · Finance and Operations Manager · is responsible for the effective management of San Francisco Heritage (SFH) financial operations, ongoing nonprofit compliance, and select adm ...
Administrative Lead, San Francisco/Peninsula K-16 Collaborative - San Francisco State University
Description
Position Summary
This position is the Administrative Lead and grant officer for the San Francisco/Peninsula K-16 Collaborative, assisting in shaping plans, reports, and activities to ensure that the requirements of funding agency is met. This position presents an exciting opportunity to make a difference in the educational opportunities for students across the region by supporting a major effort to develop career pathways. It also makes a significant contribution to improving the systems and interfaces between K-12 districts, community colleges, and universities. As a grant-funded position, this is a "temporary" position for 2.5 years, and is expected to end in June 2026. Under the general direction of the Principal Investigator (PI) who serves as Co-PI of the Bay Area K-16 Collaborative Grant, this position supports and oversees a broad scope of projects related to the day-to-day operations of the grant, including fiscal management, post-award coordination with ORSP, internal and external communications, website and social media, regional collaboration and event planning, meeting support, and data and fiscal reporting, as well as other duties and responsibilities that may arise as the grant is implemented. This position is responsible for recognizing and addressing issues or related problems and recommending lines of approach to incorporate solutions and strengthening the implementation of the grant projects.
Position Information
GRANT OPERATIONS
GRANT FISCAL MANAGEMENT
SUPPORTING REGIONAL COLLABORATION and All Grant Activities
Other duties as assigned
At All Times
Minimum Qualifications
Knowledges and Abilities:
General knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization and management; thorough knowledge of the subject area of the assignment; working knowledge of statistical methods. Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and other types of research methods; ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations
Experience:
Four years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas.
OR
The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience.
AND
Education:
Equivalent to graduation from a four-year college or university.
Preferred Qualifications
Environmental/Physical/Special
The person holding this position is considered a "mandated reported" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 31, 2017 as a condition of employment.
Pre-
