Vendor Coordinator - Wellington, United States - Wellington International

Description

Wellington International is seeking a Vendor Coordinator to support the Wellington International Vendor Department in the management of all vendors from contract signature to activation and reporting. This position reports directly to the Vendor Manager. This is an on-site position.

In order to be successful in this role the Vendor Coordinator must be very organized, have strong communication and coordination skills, and enjoy interacting with people of varying backgrounds. The candidate will be an exceptional team player and have some knowledge of managing vendors and vendor contracts, as well as certificates of insurance. The events that the Vendor Coordinator will work on include, but are not limited to, the Winter Equestrian Festival, Adequan Global Dressage Festival, and ESP Annual Series.

Some of the skills and responsibilities of the Vendor Coordinator are as follows:

• Be organized and professional.
• Be able to delegate tasks and also work well as part of a team.
• Be personable and creative, always open to new ideas and ways of doing this more efficiently.
• Work with the sponsorship team and other departments as necessary to develop an overall plan and calendar for all phases of events.
• Work with co-workers and the sponsorship department.
• Assist in the creation and organization of all vendor contracts.
• Oversee the ordering, organization, and management of vendor event signage.
• Develop database for contact lists and other key event information related to vendors.
• Work with Supervisor in the Intern Program and organization of all seasonal staff support.
• Work closely with Marketing and Signage teams.

Additional Duties and Responsibilities:

• Special projects as designated by supervisor.
• Participate in professional and local community outreach when necessary.
• Other duties as specified by supervisor.

This position entails working indoors and outdoors in all-weather conditions. The position involves desk work as well as regular manual labor preparing for events. The individual working in this position must be willing to work a flexible schedule including weekends.
An Equal Opportunity Employer:
Equestrian Sport Productions is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity, or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
Equestrian Sport Productions participates in E-Verify. All offers of employment are contingent upon completing and passing the compliance process.

About Wellington International:

Wellington International, formerly known as Palm Beach International Equestrian Center was founded in 2006 and has contributed to transforming Wellington, Florida, into the world's premiere destination for equestrian enthusiasts.

Wellington International is an amusement and recreational establishment doing business through several companies. Wellington International arranges seasonal events, including the Winter Equestrian Festival ("WEF"), which is held at Wellington International over 13 weeks and is the world's largest and longest-running equestrian sports event with more than 8,000 horses and more than 300,000 spectators from 43 different countries converge on Wellington.