Jr. Executive Assistant - Aventura, United States - Grant Cardone Enterprises

Description

In this role as an Executive Personal Assistant, you will perform a variety of administrative tasks and support our company's executive-level personnel. Your responsibilities include in depth calendar management, planning and booking travel arrangements, scheduling and coordinating both work related and personal appointments, running miscellaneous personal errands, arranging daily meals, and keeping the executive informed on all the above at all times in an accurate manner. You will act as the point of contact among executives, employees, clients and other external partners.

Responsibilities:

• Provides a wide range of office administration and support to the highest-ranking manager/executive team members.
• Run miscellaneous personal errands.
• Prepare daily coffee and meals.
• Serves as principal administrative contact and liaison with all employees/guest and external contacts.
• Establishes office procedures, policies and operations.
• Manages calendars, arranges for meetings, appointments and travel arrangements.
• Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.
• Maintain and support personnel records.
• Interprets and communicates policies and processes to fellow office team(s) as needed.
• Pro at maintaining calendar, conference calls, travel and all administrative functions.
• Ability to effectively anticipate needs.

Requirements:

• Tech savvy with Apple/Mac computers, internet search and phones.
• Strong professional, verbal and written communication skills.
• Superb service-oriented mindset.
• Outstanding organizational and time management skills.
• High level of attention to detail while performing a variety of different administrative tasks as needed.
• Outstanding organizational and time management skills.
• Clear, effective communicator, verbally and in writing—with the ability to be persuasive.
• Demonstrated ability to work productively with counterparts in a cross-functional capacity.
• Must be able to respond quickly in an environment of changing priorities.
• Ability to effectively prioritize and manage your time to address multiple responsibilities in a fast-paced, professional environment.
• Positive, team-oriented attitude.

Skills:

• Written and verbal communication skills
• Reporting skills
• Supply management
• Scheduling
• Organization skills
• Time management skills
• Travel logistics