Senior Manager of Real Estate Operations - Athens, GA, United States - The University of Georgia

The University of Georgia Athens, GA, United States

2 weeks ago

Description

Posting Number:

S12074P

Working Title:

Senior Manager of Real Estate Operations

Department:

F&A-VP for Finance & Admin

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

Internal (PEP)

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8am to 5pm

Advertised Salary:

$83,400

Posting Date:

05/13/2024

Open until filled:

Closing Date:

05/21/2024

Proposed Starting Date:

06/21/2024

Special Instructions to Applicants:

You must be a current employee of The University of Georgia to be eligible for this position.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ).

Classification Title:

Business Operations Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Demonstrated experience and familiarity with Board of Regents policies regarding real property transactions and leasing.

Position Summary:

The incumbent will negotiate leases, easement agreements, and other real estate transactions. The employee will execute and close real estate transactions in a manner consistent with UGA and USG policies and procedures. The individual will assist with the design, construction, and financing of public private ventures. The incumbent will manage the leasing of UGA owned facilities to third party tenants.

Knowledge, Skills, Abilities and/or Competencies:

Commercial real estate related experience.
Experience with USG real estate policies and procedures.
Graduate degree (completed or enrolled) in a related field.
Self-starter who thinks and acts creatively.
Displays innovative thinking and problem solving.
Ability to work on multiple tasks and meet deadlines.
Ability to work independently and contribute effectively as part of a team.
Excellent customer service skills.
Outstanding interpersonal and communication skills.
Effectively cultivate and maintain partnerships with external entities.

Physical Demands:

Standard for office environment.

Is driving a responsibility of this position?:

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

Is having a P-Card an essential function of this position? :

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities:

Negotiate, manage, and close real estate transactions:

Negotiate and provide comprehensive comments for various real estate-related agreements with external entities and identify compliance with UGA and USG standards and industry best practices.
Prepare, draft, review, amend, issue and administer complex contract documents involving leasing, use and occupancy of real property which includes academic, land, office, lab, retail, warehouse, and residential leases; third-party licenses and use permits; easements; rights of entry, and other real property use contracts.
Compile and submit due diligence materials for new projects (including appraisals, surveys, facility assessments, and other information).
Manage/assist in the disposition and acquisition of real property.
Obtain, review, and prepare analyses of appraisals, surveys and other reports.

Percentage of time:

Duties/Responsibilities:

Manage office workflow and systems:

Create and manage project tracking system and inventory database.
Evaluate lease agreements and compile annual rent rolls.
Track and report changes to real property leasing, licensing, and ownership to internal constituents.
Manage landlord/tenant database.
Update and maintain websites.
Assist with ongoing initiatives to improve internal processes and provide enhanced service to our internal and external customers.

Percentage of time:

Duties/Responsibilities:

Manage the annual renewal process for UGA rental agreements and leases:

Coordinate continued space needs with UGA units.
Issue lease renewal notifications to third party landlords.

Percentage of time:

Duties/Responsibilities:

Manage commercial spaces owned by the University:

Monitor market prices and negotiate competitive rates for new and/or renewable leases.
Track rent payments and calculate estimated tenant share of expenses and perform year end reconciliation of actual expenses; prepare annual letters to tenants that include new monthly payment amount and annual reconciliation of actual expenses.
Process work orders for maintenance and repairs.

Percentage of time:

Duties/Responsibilities:

Miscellaneous duties:

Managing annual insurance renewal process, including premium negotiation and updating coverage limits.
Submit requisitions for third party Purchase Orders and process other accounts payable transactions.
Coordinate with the Facilities Maintenance Division, University Budget Office, Insurance & Claims Management, Asset Management Office, Office of Legal Affairs, Office of University Architects, Bursar & Treasury Services, and other Finance Divisions on various real estate related matters.
Other activities as directed.

Percentage of time:

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

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