Accounting Clerk II-Bookkeeper - Owensboro - Daviess County High School

    Daviess County High School
    Daviess County High School Owensboro

    9 hours ago

    Description
    CLASS CODE: 7777 / 7771
    TITLE: BOOKKEEPER
    (8.0 hours/day; 205 days/year)
    CLASSIFICATION: ACCOUNT CLERK II
    QUALIFICATIONS:
    • High School Diploma, G.E.D. certificate
    • Demonstrates and/or develops skills to effectively operate computer and experience with automated record-keeping systems.
    • Demonstrates and/or develops skills related to the position including accounting skills with at least two years of increasingly responsible record-keeping experience.
    • Must meet the requirements of a criminal record check as specified by Kentucky State Law.
    • Has met health requirements as specified in district personnel policy.
    • Such alternatives t the above qualifications as the Board may find appropriate and acceptable.
    REPORTS TO:
    Business Manager/Treasurer
    JOB GOAL:
    To assure the effective operation of school financial matters.
    ESSENTIAL JOB FUNCTIONS:
    ABILITY TO:
    • Perform complex and advanced-level accounting duties in the maintenance of assigned accounts.
    • Perform responsible record-keeping duties with a high degree of skill and accuracy.
    • Verify, balance and adjust accounts.
    • Process and record accounting transactions accurately.
    • Prepare financial statements, profit and loss statements and other technical financial reporting documents.
    • Learn, interpret, apply and explain rules, regulations, policies and procedures related to utility payments and food service accounting.
    • Operate office machines including computer equipment, personal computer, accounting software and peripherals.
    • Add, subtract, multiply and divide quickly and accurately.
    • Understand and follow oral and written directions.
    • Establish and maintain cooperative and effective working relationships.
    • Meet schedules and time lines.
    • Work confidentially with discretion.
    • Communicate effectively both orally and in writing.
    • Complete work with many interruptions.
    • Type at an acceptable rate of speed.
    • Maintain records and prepare reports.
    • Train and provide work direction to others.
    CRITICAL SKILLS/EXPERTISE REQUIRED:
    KNOWLEDGE OF:
    • Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
    • Estimating, projecting and extending financial and statistical data.
    • Preparation of financial statements and comprehensive accounting reports.
    • Applicable section fo Kentucky Administrative Regulations and other applicable laws, rules and regulations.
    • Oral and written communication skills.
    • Interpersonal Skills using tact, patience and courtesy.
    • Modern office practices, procedures and equipment.
    • Telephone techniques and etiquette.
    • Operation of a computer terminal and other office equipment.
    • Basic math.
    PERFORMANCE RESPONSIBILITIES:
    Maintains accurate records:
    • Makes journal entries to transfer monies to appropriate accounts.
    • Prepares appropriate financial reports: Monthly, Yearly and as requested by the Superintendent, Deputy Superintendent, or Director of Finance.
    • Maintains appropriate records pertinent to approved budget.
    • Maintains a general working knowledge of payroll.
    • Receives and routes all incoming communication in appropriate manner.
    • Plans and completes work on a timely basis.
    • Consistently displays self-discipline.
    • Cooperates with staff, both certified and classified.
    • Promotes job and loyalty to organization by actions which indicate a spirit of pride for the job and the organization for which employed.
    • Demonstrates loyalty and dedication to the purposes and goleas of the Daviess County Public Schools
    • Is consistently responsible and displays an attitude of honesty and credibility.
    • Eliminates personal business transactions during work hours.
    • Is neat and appropriately dressed.
    • Continually improves professional growth.
    • Handles the dissemination of Board Purchase Orders and all related operations.
    • Reconciles all records related to closing of a fiscal year and closes year.
    • Performs other duties as assigned.
    PERFORMANCE RESPONSIBILITIES:
    • Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a school.
    • Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences.
    • Coordinate and facilitate communication between district and site personnel, parents, students, school and community organizations and the general public.
    • Communicate with a variety of site and district personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
    • Perform secretarial duties for the principal, assisting with routine administrative matters as appropriate; independently compose letter, memoranda and other materials.
    • Assist the principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information.
    • Prepare forms and assist the principal in preparing and monitoring budget.
    • Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
    • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepare and maintain related records, files and logs.
    • Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
    • Operate a variety of business and office machines including typewriter, copiers, calculator, computer, copier and communication equipment. Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
    • Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel.
    • Demonstrates loyalty and dedication to the purposes and goals of the Daviess County Public Schools. Performs related duties as may be assigned.
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