Assistant Office Manager - Maguire DRS , Syracuse, NY, US
7 hours ago
Job description
Job Summary:
The Assistant Office Manager assists the Office Manager ensuring that the Dealership operates efficiently.
Essential Job Duties and Responsibilities: (Additional duties as assigned)
- Assists Office Manager with any financial and administrative tasks as assigned.
- Makes improvements to increase efficiency and reduce spending.
- Record and submit all credit card usage of company card as per current process.
- Maintain clean and correct schedules for all franchises in the dealership.
- Create and bank daily deposits for transactions within the dealership.
- Correct and post all PID invoices in an accurate and timely manner.
- Maintain continual posting of the factory parts billing to insure fast and accurate reconciliation of the statement at month end and payment of same.
- Report outstanding funding on bank contracts from car deals in an accurate and timely manner.
- Maintain control and accuracy of regular checking account, and miscellaneous clearing accounts used by the dealership.
- Complete and post statistical data for month end financial statements by franchise.
- Maintain a working knowledge of all dealership computer programs.
- Act as back up to Office Manager and any of the areas overseen by the Office Manager for absence and/or vacation coverage.
- Be aware of red Flag rules and confidentiality requirement and follow same.
- Be aware of OSHA requirements, SDS location and information, as well as any safety requirements of the dealership.
- Maintain CSI in top 10% of group.
- Responsible to support and endorse dealership policies and procedures as set forth by dealership management and manufacturer standards.
Supervisory Responsibilities:
The Assistant Office Manager does not have any supervisory duties.
Required Experience and Education:
- High School Diploma or General Educational Diploma (GED); Accounting degree preferred.
- One-year related experience required.
- Automotive sales and customer service experience required.
Additional Requirements:
- Valid New York State Driver's License.
Required Skills and Attributes:
- Must be organized and detailed oriented.
- Communication and interpersonal skills.
- Time-management and organizational abilities.
- Working knowledge of Dealership documents.
- Financial and accounting knowledge.
- Problem-solving and critical thinking abilities.
Equipment, Machines and Software Used:
- Computer software: Microsoft Office to include Word, Outlook, Excel, PowerPoint, QuickBooks, ADP, and CDK.
Physical and Mental Requirements:
- Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
- Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.
Physical Exertion:
- Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
- Light exertion can involve sitting, walking and/or standing most of the time.
Environmental Conditions:
- Work is performed in an office setting.
- Occasional weekend and evening hours are required.
Hazards and Safety Precautions:
- Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.
- Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.
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