Meeting Coordinator, Events Team - Seattle, United States - Advancement Via Individual Determination

Description

We're a nationally recognized nonprofit that partners with 8,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that
ALLstudents are prepared for college, career, and life.

And the results? Well,they speak for themselves .

AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them.

We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.

WHAT IS THE JOB?

The Meeting Coordinator is the behind-the-scenes expert for many aspects of our in-person trainings by working with internal partners to coordinate the planning and execution of our events.

If you love the pre-planning and logistical elements of large-scale events and have a gift for detail orientation, complex administrative tasks, and project management, you will fit right in with our dedicated Events Team.

WHY WORK WITH US?

Competitive Salary:
We've done our research and pay generously to attract the best to join our team. That's why we offer all employees the midpoint right from the start.

There are no negotiations and no hassle, and you can be confident that you are being valued and offered an equitable salary.

See below for our offer rates based on your geography.

Taking Care of You Allowance:
All AVID employees (that's right,


ALL
employees) receive an extra

$10,000 annually

to support them in the most meaningful ways: housing costs, transportation, family expenses— whatever your needs may be.

Happiness Stipend:
This is a cash benefit to

supplement pay for employees earning less than $72,800

annually in base pay.

• Retirement Planning: AVID Center provides a

10% salary contribution

to a 403(b) retirement plan, beginning after 90 days of full-time employment.|

Flexibility in Work Location:
This position may work

100% remote

in any of the four times zones in the continental U.S., with an option for hybrid work at our San Diego campus.

Generous Paid Time Off (PTO

):
This position is eligible for

17 days of PTO

per year, with

12 paid holidays

plus a

winter break in between Christmas and New Year's Day .

Continued education opportunities:
All full-time employees with at least 1 year of continuous AVID Center service are eligible for

$5,250 per calendar year

in tuition reimbursement for qualifying coursework or certification.

Company-Provided Equipment:
Our home office set-up includes a laptop, dock, and extra monitor, with other amenities available on request.

Health and Welfare Plans to Support Every Aspect of Your Well-Being: Through our provider, Cigna, AVID offers several benefits plans, of which AVID Center greatly subsidizes the cost.

AVID has been recognized in 2023 with Cigna's Bronze level Healthy Workforce Designation for demonstrating a strong commitment to improving the health and vitality of our employees through a workplace well-being program.

Yearly All-Staff meeting to connect in person with the entire AVID team.

• The Happiness Stipend is applied after all eligible benefits are factored into the annual compensation calculation.

Pay rates for this position:
We bring in all employees at the midpoint of the salary range for your role.

Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location.

While the majority reside in Zone 1 or Zone 2 areas, we acknowledge variations, even within counties, ensuring fair compensation for all based on their specific location's cost of labor.

For the

Meeting Coordinator

position, here is what we will offer:
Zone 1 -

Areas characterized by lower labor costs (e.g., Charleston, WV, Cleveland, OH, Yuma, AZ, Omaha, NE, etc.)
:

$27.78 / hour
Zone 2 -

Areas with moderate labor costs (e.g., Syracuse, NY, Ann Arbor, MI, Denver, CO, San Diego, CA, etc.)
:

$29.87 / hour
Zone 3 -

Areas known for high labor costs (e.g., Washington, D.C., Trenton, NJ, Los Angeles, CA, Seattle, WA, etc.)
:

$31.95 / hour
Zone 4 -

Areas with the highest labor costs (e.g., Bridgeport, CT, New York City, NY, San Francisco, CA, San Jose, CA, etc.):

$35.43 / hour
WHO ARE YOU?
You are a

strong, team-oriented individual

who thrives by collaboratively working with internal and external partners, leaders, and management.
You are a

process-driver

who is always looking for ways to refine and enhance processes, procedures, planning tools, and performance objectives for meetings and events.

You are

in the details

and are willing to take on the complex administrative functions and organization needed to support the many teams involved in executing a successful training event.

You are

experienced

in working on events to some degree, whether in preplanning site visits, event staging and materials distribution, on-site management, and/or the event teardown process.

You are a positive, influential

culture ambassador .
You don't mind

traveling , as this position will require you to travel approximately

30–40 workdays

out of the year.
You don't mind working in a hybrid setting.

This position is eligible to work in any of the four time zones in the contiguous United States; however, we are giving preference to San Diego-based candidates to have access to come in to our Headquarters campus when needed.

NICE TO HAVES?
Bachelor's degree in business, marketing, communications, hospitality, or a related field
Experience with such platforms as Cvent, Salesforce, and Microsoft Teams
Certified Meeting Professional (CMP)
*Allowable Substitutions: Any combination of experience, training or credential certification endorsement that provides the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by the AVID Center. Qualifying work experience, as identified by the Senior Director, Human Resources may substitute for the education requirement.

AVID Center is committed to complying with federal, state, and local laws on employee vaccinations and candidates and employees should be aware the full vaccination against COVID-19 may be required in the future.

Due to some district requirements, AVID Center may not assign employees to an in-person event in schools or districts unless they are fully up-to-date with all recommended COVID-19 vaccinations.

AVID Center is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federals, state, and local law.

AVID Center prides itself on the diversity of our workplace and is continuously seeking to recruit individuals who will enhance this diversity and, ultimately, the effectiveness of our organization.

To demonstrate this commitment, we encourage all who are truly excited about this role to apply, even if you don't meet every requirement.

We believe that people who are passionate about what they do can succeed in this role or in other roles within our organization.

Travel Required

Yes days
Qualifications

Education

Required

High School or better.
Preferred

Bachelors or better in Hospitality and Resort Management or related field.
Experience

Required

5 years:

5 years:

Relevant administrative / meetings / events experience
Preferred

Certified Meeting Professional (CMP) certification

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