Project Coordinator - Roanoke, United States - TMEIC

TMEIC Roanoke, United States

4 weeks ago

Manufacturing / Mechanical

Description

Job # PR23146

Job Title Project Coordinator

Office Location Roanoke, VA, Houston, TX preferred

Business Function/Department Logistics & Procurement/Project Coordination

Sales Territory, if applicable

General Role Description

Process, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide, ensuring that contract and trade compliance requirements are met.

Role Accountabilities

Evaluate commercial Terms and Conditions (T&C's) of client contracts and Purchase Orders (PO's); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary
Compare ERP data to contracts and PO commercial T&C's, identify errors and omissions, and notify appropriate personnel
Generate draft Letters of Credit (LOC's), submit to Senior Project Coordinator for approval
Execute the LOC, as approved by the Senior Project Coordinator
Create, manage, issue and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects
Record revenue in ERP, verifying contract requirement fulfillment with project leader and/or engineering managers when necessary
Ensure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to immediate manager as necessary
Identify, resolve and communicate resolutions to client delivery issues, escalating unresolved issues to immediate manager
Advise Sales Managers, Project Managers, and clients on proper information required to generate LOC's that are executable and complete, as assigned
Advise company personnel on appropriate methods to set up and execute orders and change orders, efficiently and cost effectively
Create and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly
Arrange the most cost effective means of domestic and international shipping and storage, based on the project requirements, negotiating where appropriate for optimal cost, quality, and schedule
Monitor project schedules, identify high risk shipments, and recommend and implement solutions
Analyze freight forwarder's packing schedule, assist in level loading their factory and forecasting upcoming packing/shipping work load, as necessary
Review assigned business reports, identify potential problem items, validate with appropriate personnel, and make necessary corrections
Run export determination process, and research and resolve identified errors
Generate commercial invoices, packing lists and other required documentation and supply to freight forwarders
Create import/export documentation for international shipments in compliance with all applicable laws and trade regulations
Advise internal personnel on international trade requirements to ensure commercial documentation is compliant
Coordinate efforts of a cross-functional team of client, supplier, packer, freight forwarder, carrier, and customs broker, to ensure timely delivery of product
Determine total freight cost exposure of projects and provide to sales personnel when necessary
Review and approve freight forwarder invoices

General Employee Accountabilities

Bring full effort to bear on tasks assigned by manager
Give manager best advice
Give earliest notice when work cannot be delivered as specified
Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
Comply with all Company policies, practices, and procedures and all regulations and laws
Recommend viable improvements proactively
Ensure effective utilization of business tools and processes

Minimum Qualifications

Bachelor's degree in related field or equivalent education and/or work experience
1 year of experience in project coordination or internal/external client service
Demonstrated knowledge of contract terminology
Excellent keyboarding skills
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
Demonstrated continuous improvement in areas of responsibility
Proficiency in Microsoft Excel, Word, PowerPoint
Availability to travel less than 5%

Preferred Qualifications

Demonstrated experience reviewing and evaluating contract T&C's, including billing terms, penalties, contract value, milestone payments, LOC, and International Commercial Terms (INCO)
Demonstrated experience requiring application of international shipping policies
Proficiency in an international shipping document software
Proficiency in Oracle Projects and Order Management

Link to TMEIC Corporation Americas website: To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer

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