Executive Assistant - St. Louis, MO, United States - Infojini Inc

Description

*Responsibilities:

• Provides a high level of executive administrative skills, handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities.
• Manages day-to-day executive administrative responsibilities including phone calls; calendars and scheduling meetings; a calendar of events; file systems and records management; travel arrangements; expense reports; invoices; and correspondence.
• Vital conduit between Executive Vice President, CFO and workforce.
• Operates independently in absence of the EVP, CFO, calling on staff when required. Assists and advises the Executive Vice President, CFO of any problems arising during absence.
• Prepares agendas for meetings and related functions.
• Supports the coordination of management functions across Finance.
• Maintains a comprehensive understanding of department policies, procedures and department members' methods of operation to effectively and efficiently conduct duties and responsibilities.
• Follow-up and tracking of projects, programs and performance measurements.
• Initial review of budgetary information regarding expenditures; research a broad variety of financial issues.
• Provides a budget analysis.
• Learn, understand and review and analysis of financial applications and reports.
• Prepares materials for large mailings.
• Summarizes, assembles and compose factual reports, letters and memos in accordance with established standards.
• Plan distribution.
• Produces a variety of typed statistical and narrative reports; proofreads and edits typed materials for accuracy of grammar, spelling, punctuation and format.
• Collect, organizes records and verifies accuracy of data and information for reports; monitors and maintains records of financial transactions.
• Coordinates Audit schedules, collects information to be provided to Auditors, uploads all official and final financial reporting.
• Manages time management/payroll system Executive Vice President, CFO's direct reports.
• Receives and provides information to Agency management officials, Commissioners and Agency personnel.
• Disseminates information to local state and federal officials and to members of the general public in person and over the telephone.
• Interacts with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules and procedures.
• Oversee projects as assigned from the Executive Vice President, CFO. Prioritizes and manages time sensitive projects.
• Other duties as assigned.

*Knowledge, Skills, & Abilities*:

• Projects a highly professional, positive image compatible with the needs of Agency Executives and others.
• Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing.
• Skilled in the use of office equipment such as computers, copying machines, telephones and recording devices.
• Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment.
• Ability to establish procedures critical to timely deadlines.
• Communicates effectively, both orally and in writing, handles complaints and effectively deals with sensitive, confidential issues.
• Interacts effectively with Agency management officials,
• Commissioners, Agency staff and members of the general public.
• Proven experience working well under pressure with a high degree of responsibility.
• Must be able to multi-task and handle responsibilities for multiple departments.
• Sets priorities independently.
• Experienced in composing, proofreading and editing written materials.
• Finance experience strongly preferred.
• Advance MS Office skills including Outlook, Word, Excel and PowerPoint.
• Minimum typing requirement is 50 wpm and 65 wpm preferred.

*Education & Experience: *Degree:* 4 year degree or equivalent experience
*Years:

• Minimum or 7-10 years of experience

*Field:

• Business Administration or related field

*Field:

In Corporate environment, assisting executives at top executive level.

Advanced MSOffice skills including Outlook, Word, Excel and PowerPoint.

#TeamN


Job Type:
Full-time


Pay:
$80,000.00 per year


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location:
In person