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Proposal Coordinator - Dayton, United States - P E Systems (VA)
Description
P E Systems has an exciting new opportunity for a Proposal Coordinator /Technical Editor located in Dayton, OH or Fairfax, VA.
The ideal candidate will provide direct support to the Business Development and Proposal Teams, Request for Information (RFI) and Request for Proposal (RFP) solution development, development of proposal management plans, and proposal editing.
Our family of talented and focused professionals enjoy P E Systems' generous PTO and Holidays, great benefits and great pay.
Voted Best Places to Work in DaytonGENERALFUNCTION:
Act as technical editor, supporting the review and editing requirements of proposal components, including technical management, staffing, cost, and past performance experience
Provide support acting as proposal process administrator,documentingand supporting the proposal management plan, ensuring process deliverables are completed by the proposal team and on time,facilitatingexpectation management, and helping to surface issues to theappropriate leadproposal mangersand capture managers
Outline and prepare templates for Requests for Information (RFIs), Request for Quotes (RFQs) and Requests for Proposals (RFPs) regarding solicitation requirements
Adjust proposal process with proposal team for optimal efficiency, when required
Coordinate project proposal process
Monitor and download solicitations and documents for opportunities
Enter and update sales leads in Salesforce database
Serve as lead for proposal support as needed
Assist in developing schedules for proposals
Initiate, write and assist in maintaining proposal material repository
Assist in the creation of kick-off and color review materials
Run color team reviews throughout the whole cycle of the proposal process
Assist in the development of content creation for proposals and RFI's
Manage production, maintain quality control, and ensure compliance with standard requirements on each proposal including corporate style guide/branding guidelines, departmental procedures/standards, and customer instructions and mandatory solicitation requirements
Ensure proposals are secure and adhere with the company's standards
Oversee SharePoint site and ensure that all updates, amendments, and modifications are communicated across the proposal development team and archived properly
Demonstrate ability to write and communicate in a clear and compelling manner, with a strong command of English grammar and editing, as well as attention to detail
Provide desktop publishing and formatting throughout the proposal process
Assist with preparing final proposal production and packaging
Establish and maintain effective professional working relationships with co-workers, and customers
Support business development activities by attending events, luncheons, conferences, etc.
Support the development of marketing materials, social media news articles, and a past performance library
Must have effective time-management, writing, planning, organization, and interpersonal skills
Must have strong organizational skills and written and verbal communication skills
Must be able to adjust to multiple, concurrent deadlines
Must follow policies and procedures as described in corporate manuals and directives
Must be able to work flexible hours, including occasional overtime
Must be able to carry out other duties as may be assigned or requested
QUALIFICATIONS:
Education/Certifications/Experience/Skills:
Bachelor's degree (BA or BS)or 4 years ofrelevantexperienceinthe development and coordinationof RFIs, RFQs and/orRFPs.
Experience reviewingand revisingproposal contentand other documents for publication.
Experience applyingaccurateand consistent spelling, grammar,formatand overall cohesiveness to document text
Experience ensuring documents meet editorial and client specifications and adhere to standards for quality, clarity,presentationand style
Experience with Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat Professional and SharePoint
Experience using Microsoft Word to track changes, verify information, copyedit, and communicate issues downstream
Ability to manage multiple concurrent tasks in a deadline-driven environment
Nice to Have:
Ability to be highly motivated, customer focused and work well in a team environment as well as independently
Possession of excellent verbal and written communication, client interaction, and organizational skills
Demonstrated industry-related experience related to capturing and winning Federal Government opportunities
Possession of excellent editing skills
PMP certification and/or Shipley certification
P E Systems, Inc. is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.
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