Fiscal Support Specialist - Little Rock, United States - State of Arkansas

Description

Fiscal Support Specialist


Position #:
Min


Salary:
$34,000

Pay

Grade:
GS04


Location:
Shared Services - Finance/Accounts Payable, Little Rock, AR

Req ID #: 39441

Closing date: 06/10/2024


Job Duties:

This position is responsible for the processing of Accounts Payable (AP) which includes sorting and auditing all invoices; verifying remittance address, purchase codes, fiscal years, expenditure codes and transaction amounts; auditing and reconciling all invoices to comply with state purchasing regulations; verifying extensions, correcting additions and tax as needed, and taking discounts on invoices when applicable.

For invoices with Purchase Orders, enter invoice data into MIRO Module of AASIS. For Non-Purchase Order Invoices, enter and park data into FB60 Module of AASIS. Review all documents in AASIS before simulating and parking for posting by AP Supervisor. Prepare documents for Post Audit and filing.

Position requires excellent written and oral communication skills, organization, and prioritization of workload, and providing excellent customer service to the Agency's vendors and staff.

Knowledge of Microsoft Office is required and familiarity with the AASIS accounting system is preferred.

Applicants must meet or exceed the following qualifications: The formal education equivalent of a high school diploma; plus, two years of bookkeeping, basic accounting, billing, or a related field.

Position is eligible for full benefits package including health and life insurance, retirement, paid holidays, and annual and sick leave.

EOE/AA/ADA. Minorities and women encouraged to apply.


Applications accepted online only:

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism.

Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country.

Arkansas Heritage preserves and promotes Arkansas's natural and cultural history and heritage through four historic museums and four cultural preservation agencies.

Arkansas Tourism improves the state's economy by generating travel and enhancing the image of the state.

Position Information


Class Code:
A098C


Grade:
GS04


FLSA Status:
NON-EXEMPT


Salary Range:
$29, $42,117.00

Summary

The Fiscal Support Specialist is responsible for performing a variety of fiscal related fiscal tasks that are standard or regular support duties within an assigned department or program.

This position is governed by Generally Accepted Accounting Principles, state and federal laws and agency/institution policy.

Functions

Receives, reviews, and audits documents to ensure completion; verifies codes, calculations, authorizations and additional required information.

Performs data entry of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate system after reviewing the documents for accuracy.

Receives payments, verifies for accuracy, posts money and receipts, and processes funds following prescribed methods; deposits into appropriate accounts. Maintains manual and computerized files. Reviews files for accuracy and corrects information as needed. Files documents alphabetically, numerically, or by other prescribed methods within designated timeframes. Prepares forms, correspondence, reports and other documents utilizing appropriate software. May communicate with vendors and other customers to provide information regarding the status of accounts or other related transactions.

May monitor systems to determine the distribution of invoices, contracts, or grants, and may reconcile receipts of bank deposits and bank statements.

May create electronic batches of documents and remittances, correct and balance batches, compute tax liabilities, and make corrections. May assist with accounts receivables and accounts payables. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of database accounting and management principles. Knowledge of applicable laws and regulations of assigned section. Knowledge of computers and software application programs. Knowledge of customer service techniques. Ability to record fiscal data and manipulate data to generate complex reports and documents. Ability to conduct research and perform basic quantitative quality assurance reviews.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of bookkeeping, basic accounting, billing, or a related field.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market:
Little Rock