Office Assistant - Portales, United States - Roosevelt General Hospital

Roosevelt General Hospital Portales, United States

2 weeks ago

Description

Job Description

Job Summary

The Dietary Office Assistant supports the Dietary Department with a variety of clerical duties including filing, daily deposits, monthly invoices, payroll deduction report, maintaining log files, food truck orders and scheduling, credit/debit card reporting, department charges, catering requests, patient meal reporting, updating dashboards, sort thru mail, plus other duties as assigned.

Essential Functions

Ability to be well-organized and adhere to deadlines
Oversee clerical tasks including daily deposits, invoices, and filing
Ability to maintain files and logs
Respond to catering requests, schedule and invoice
Answer phone calls and emails
Schedule meetings and send meeting invitations
Reviews and maintains equipment manuals, warranties, logs, and required documentation.
Maintains patient logs in accordance with department policies and procedures.
Effectively uses computer applications as needed
Maintains a thorough knowledge of department forms and logbooks

Non-Essential Functions

Perform other duties as assigned

Professional Requirements

Adhere to dress code, appearance should be professional, neat and clean
Complete annual education requirements
Always maintain patient confidentiality
Maintain regulatory requirements, including all state, federal and local regulations
Report to work on time and as scheduled
Wear identification while on duty
Treat patients, family members, customers, co-workers with respect and dignity
Represent the organization in a positive and professional manner
Comply with all organizational policies and standards regarding ethical business practices
Communicate the mission, ethics, and goals of the organization
Participate in performance improvement and continuous quality improvement activities
Attend regular staff meetings and in-services when instructed

Regulatory Requirements

High School diploma or equivalent
Previous experience in business office, dietary or healthcare setting is preferred

Knowledge, Skills, and Abilities

Knowledge in general clinical services
Strong organizational and interpersonal skills
Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
Ability to maintain confidentiality of all medical, financial, and legal information
Ability to complete work assignments accurately and in a timely manner
Ability to communicate effectively, both orally and in writing
Ability to handle difficult situations involving patients, family members, physicians, or others in a professional manner

Physical Requirements and Environmental Conditions

Work is performed during regular work hours but may require evening and/or weekend hours to meet deadlines.
Position requires light to moderate work with 50 pounds maximum weight to lift and carry with pushing and pulling of heavy objects
Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing

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