Development Coordinator - Doral, United States - University of Miami

Description

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click

here

to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this

tip sheet

.

The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities.

We are committed to values central to the Division- Service, Gratitude, Trust, and Partnership - which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

GENERAL OVERVIEW

The Development Coordinator provides the broad scope of overall support-related activities and/or special projects for Sylvester Development at the University of Miami Miller School of Medicine.

The position reports directly to the Executive Director, Development Resources and provides a variety of clerical functions to facilitate efficient operations of the office.

In addition, the Development Coordinator is responsible for supporting the Executive Director, Development Resources and the Sylvester fundraising team.

SPECIFIC RESPONSIBILITIES

Core Job Functions:
Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions (specific to Sylvester Development):
All work performed is expected to be in accordance with the University's DIRECCT Values, Service Standards, and Leadership Behaviors.
Provides routine and general administrative support for Sylvester Development.

Responsible for gift intake and processes gifts for Sylvester Development including gift scanning, gift transmittals, CashPro deposits and credit cards.

Processes expense reports for Sylvester Development team. Assists with Tribute processing by tracking and creating acknowledgement/ acknowledgee letters for honor and memorial gifts. Coordinates office service activities such as conference room and mobility space reservations, supply inventory and ordering of supplies.

Provide support to other units/staff as needed and serves as back-up for gift processing needs for Medical Development and front desk coverage.

Assists with maintenance of office space and equipment:
signage, building maintenance, document disposal, equipment inventory, conference room maintenance.

Assists Executive Director, Development Resources and Manager, Business Operations with office operations:
seating/floor charts, staff list, space access, recruitment, on boarding, and off boarding. Primarily exercises discretion, confidentiality, and independent judgment in daily communications, tasks, and activities. Provides direct customer service, interfacing with other departments to identify and resolve challenges. Prepares correspondence and maintains project files both electronically and in hard copy. Prepares confidential correspondence, reports, and other complex documents. Assists in the preparation of presentations including research and writing. Contacts or responds to inquiries and requests from high-ranking individuals inside and outside of the university.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS

Education:
High school diploma or equivalent required

Experience:
Minimum 3 years of relevant experience
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority.

As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.

Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer -

Females/Minorities/Protected

Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Click here

for additional information.

Job Status:
Full time


Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click

here

to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this

tip sheet

.

The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities.

We are committed to values central to the Division- Service, Gratitude, Trust, and Partnership - which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

GENERAL OVERVIEW

The Development Coordinator provides the broad scope of overall support-related activities and/or special projects for Sylvester Development at the University of Miami Miller School of Medicine.

The position reports directly to the Executive Director, Development Resources and provides a variety of clerical functions to facilitate efficient operations of the office.

In addition, the Development Coordinator is responsible for supporting the Executive Director, Development Resources and the Sylvester fundraising team.

SPECIFIC RESPONSIBILITIES

Core Job Functions:
Supports department and/or department leadership with daily clerical tasks. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions (specific to Sylvester Development):
All work performed is expected to be in accordance with the University's DIRECCT Values, Service Standards, and Leadership Behaviors.
Provides routine and general administrative support for Sylvester Development.

Responsible for gift intake and processes gifts for Sylvester Development including gift scanning, gift transmittals, CashPro deposits and credit cards.

Processes expense reports for Sylvester Development team. Assists with Tribute processing by tracking and creating acknowledgement/ acknowledgee letters for honor and memorial gifts. Coordinates office service activities such as conference room and mobility space reservations, supply inventory and ordering of supplies.

Provide support to other units/staff as needed and serves as back-up for gift processing needs for Medical Development and front desk coverage.

Assists with maintenance of office space and equipment:
signage, building maintenance, document disposal, equipment inventory, conference room maintenance.

Assists Executive Director, Development Resources and Manager, Business Operations with office operations:
seating/floor charts, staff list, space access, recruitment, on boarding, and off boarding. Primarily exercises discretion, confidentiality, and independent judgment in daily communications, tasks, and activities. Provides direct customer service, interfacing with other departments to identify and resolve challenges. Prepares correspondence and maintains project files both electronically and in hard copy. Prepares confidential correspondence, reports, and other complex documents. Assists in the preparation of presentations including research and writing. Contacts or responds to inquiries and requests from high-ranking individuals inside and outside of the university.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS

Education:
High school diploma or equivalent required

Experience:
Minimum 3 years of relevant experience
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority.

As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.

Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer -

Females/Minorities/Protected

Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Click here

for additional information.

Job Status:
Full time


Employee Type:
Staff


Pay Grade:
H5
About Us

The mission of the University of Miami is to transform lives through education, research, innovation, and service.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit

to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.

Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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